09.12.2015 Library Board of Trustees Minutes - ApprovedORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES
Monday, September 21, 2015; 3:15 p.m.
El Modena Branch Library
1. Call to Order / Pledge of Allegiance (3:15)
1.1. Roll Call
Present: Chair Nancy Collins, Vice Chair Steve Freeman, Patti vanVoorst, Joyce Monsees; Library Staff:
Director Yolanda Moreno, Acting Assistant Director Amy Harpster
Absent: Marva Hitchcock; Library Staff: Julie Eriksen
1.2. Approval of Meeting Minutes dated August 17, 2015
Motion: vanVoorst
Second: Freeman
Ayes: Collins
2. Library Director’s Report
2.1. Monthly Report
2.1.1 Recruiting for a PT Library Clerk (position vacated by Gabriela Escoto who was promoted to 20hr).
2.1.2 Working to promote a staff member to a full time position that was recently vacated.
2.1.3 Two Books, Two Cities will start in October.
2.1.4 Author visit: Craig Johnson coming October 30th.
2.1.5 The library is going to council on 10/13/15 to request to purchase new self-check machines and
gates (per the CIP).
2.1.6 Angela Scherer will be recognized for 35 years of service on 10/13/15 at the 4:30 p.m. in the
Council Chambers.
2.1.7 The Library will begin their Sirsi migration on Monday and expect it to take three days.
2.1.8 A list of dates for Open Houses next year was distributed.
2.1.9 It was confirmed by the City Attorney via a memo dated September 18, 2015 to Library Director
Yolanda Moreno that the Library Board of Trustees is not subject to term limitation of the Orange
Municipal Code Section 2.55.101(B). The Library Board was established pursuant to the Municipal
Libraries Act contained within the State Education Code, Sections 18910 -18927, in which Section
18911 provides that trustees hold office for three years, however there is no term limitation within
the statute, nor is there a provision for a local city council to make laws to resolutions limiting this
section.
2.2. Financial Report – The library is on track; they are waiting for a few carryovers to show up.
3. Board Reports
3.1. Report from Chair Collins – Attended the Council Meeting for the Library’s proclamation presentation.
3.2. Report from Orange Public Library Foundation Liaison - Reported by Director Moreno
Chair Collins apologized for not attending; she wasn’t notified of the meeting.
3.2.1 The next meeting is scheduled for November 9th.
3.2.2 The Board discussed upcoming terms that are expiring; Kim Nichols agreed to stay on as President,
Tom Searles as VP, and Priscilla Selman as Secretary.
3.2.3 The Street Fair parking lot sales went well, they made over $11,000 (more than last year).
3.2.4 The Gala preparations are under way for next spring. They considered doing it in the fall , but
ultimately decided to stay with the spring (based on items they auction off, and also because in
2017 they would like to join with the Library on the 10 year anniversary of the renovation. They
also discussed tying the event into Carnegie.
3.3. Report from Friends of the Library Liaison
3.3.1 The volunteers got a new laptop to be used for signing in and out (Volgistics).
3.3.2 The Board discussed options for either donating or getting rid of old, unsalable items in the
basement.
3.3.3 They have a book sale set for this Friday & Saturday. The Mazda volunteers will be assisting again.
Items not sold will not be returned to the basement. As mentioned above, the Board is looking into
other options for donating unsold books. Director Moreno offered to have library staff help box up
unsold items and take them to the warehouse for disposal.
3.3.4 Volunteers to date: 54 bookstore, 5 internet, 4 basement.
3.3.5 Total Internet profit for the year is $4,400.13.
9/21/15 Board Minutes, page 2
3.3.6 Next book sale scheduled for December 5th (Christmas boutique); they have unopened CDs &
DVDs, among other Christmas-themed items. The sale will be held in the Rotary Room.
3.3.7 The Board voted on the Library’s wishlist and approved to provide the library with $30,450 in
funding. A “big check” presentation will be made at the 10/13/15 council meeting. Everything was
approved with the exception of DVD renewals where they reduced funding by $10,000 (providing
$7,500).
3.4. Reports from Trustees – Trustee Monsees had reported that she will be resigning from the Board and will
send an email to the Director stating a specific date. Trustee vanVoorst had previously reported that she
might have to resign if she moves out of Orange; however, it appears she will be staying in Orange and
therefore will remain on the Board. Chair Collins asked both to let her know as soon as possible if
anything changes.
4. Old Business
4.1. Role of the Trustees/Mission Statement
Motion to approve as submitted: vanVoorst
Second: Freeman
Ayes: Collins, Monsees
4.2. Library Board of Trustees By-Laws
Vice Chair Freeman and Chair Collins updated the bylaws with a completely new format and concise
guidelines. These updated bylaws are in line with current practices of the Library Board of Trustees. Chair
Collins made a correction to the word “approved” in the first sentence under “Section 2. Appoin tment,” it
should read “approval.” She also asked: “What if three members resign at the same time and there is no
quorum; does the City Council have to appoint someone within a 30 day period since monthly meetings
are a requirement per the bylaws?” Director Moreno stated that she will pose that question to the City
Attorney when she sends the bylaws to him for review.
Motion to make word correction then send to the City Attorney for review: Monsees
Second: Freeman
Ayes: Collins, vanVoorst
5. New Business
5.1. Treats in the Streets (Thursday 10/29, 4-7pm)
Ms. Harpster informed that they have plenty of prizes; Chair Collins asked to know how much candy is on
hand (she will buy more). Trustee Monsees asked that only one prize per bucket be supplied. Ms. Harpster
stated that there will most likely be more than one prize per bucket due to space & travel convenience;
however, once at the location, the Board can remove some of the prizes so that there is only one prize per
bucket. The Board will meet one more time before this event takes place and can finalize the details at that
meeting.
6. Library Happenings (all take place at OPL unless otherwise noted)
9/21 Paws to Read @ Taft 3:30pm
9/21 Book Talk, 7pm
9/23 Anime Nights, 6pm
9/24 Family Lego Fun Day, 3:30pm
9/25 Friends book sale, 1pm
9/26 Friends book sale, 10am
9/28 Monday Mysteries: The Cold Dish: A Longmire Mystery, by Craig Johnson, 2pm
10/1 Month of October - Two Books Two Cities (2B2C) begins
10/2 Musical Story Time, 11am
10/3 In & Out Cover to Cover (reading club for ages 4-12) begins, thru 11/14/15
10/3 Fall Into Books (reading club for teens) begins, thru 11/14/15
10/3 2B2C: Old Time Fun for Kids, 3pm
10/5 Paws to Read @ Taft, 3:30pm
10/7 2B2C: Southern Desserts & Stories: Teen Book Discussion, 5pm
10/8 2B2C: Old Time Fun for Kids, 3pm @ Elmo
10/10 STEAM for Teens, 2pm
10/12 2B2C: Good Gravy-Southern Cooking Class, 6:30pm
10/13 Media Literacy for Parents with children age 5-10 (part 1 of 2), 6pm
10/14 2B2C: Movie screening – To Kill A Mocking Bird, 6:30pm
10/15 2B2C: Bud, Not Buddy and Babe and I book discussion for Tweens, 4:30pm
9/21/15 Board Minutes, page 3
10/16 Media Literacy for Parents with children age 0-4 (part 1 of 2), 10:30am
10/17 2B2C: Law and Order: Atticus Finch, special guest speaker John Eastman, 2pm
10/19 Paws to Read, 3:30pm
10/19 2B2C: Book Discussion – Go Set A Watchman, 6:30pm
7. Public Comment (none)
8. Adjournment (4:45 pm)
Motion: Monsees
Second: vanVoorst
Ayes: Collins, Freeman
The next Board of Trustees meeting Monday, October 19, 2015; 3:15pm
Orange Public Library & History Center – Rotary Room