08.17.2015 Library Board of Trustees Minutes - ApprovedORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES
Monday, August 17, 2015; 3:15 p.m.
1. Call to Order / Pledge of Allegiance
1.1. Roll Call – Chair Nancy Collins, Vice Chair Steve Freeman, Trustees: Patti vanVoorst, Joyce Monsees,
Marva Hitchcock; Library Staff: Director Yolanda Moreno, Julie Eriksen
1.2. Approval of Meeting Minutes dated July 20, 2015
Motion: Hitchcock
Second: Freeman
Ayes: Collins, vanVoorst, Monsees
2. Library Director’s Report
2.1. Monthly Report
2.1.1 Library Director Moreno will be on vacation 9/1 -13.
2.1.2 Staff member Ashleigh Anderson Camba has been assigned as the library’s liaison to the Friends.
2.1.3 Staff member Don Wille announced his resignation/retirement, to be effective mid-September. Don
is a part-time benefitted clerk who works at the Taft Branch Library.
2.1.4 September is National Library Card Sign-up Month and the City Council will be presenting a
proclamation to the library at their 9/8/15 meeting. Director Moreno will be on vacation during that
time and asked if the Trustees would be available to attend.
2.1.5 The author visit by CJ Box was a huge success; over 100 people were in attendance. In October the
library will have Craig Johnson visiting.
2.1.6 On 8/11/15, the City Council were presented with the books for the library’s upcoming Two Books
Two Cities program. Director Moreno informed the council that the books were purchased with
donated money and suggested that when they were done reading them, they could donate the books
back to the library.
2.1.7 The Foundation provided a check in the amount of $15,300 to the library. This money came from the
Foundation’s Gala event “Raise Your Paddle” to donate towards technology-related items for the
library.
2.1.8 The library received $266.71 from the Barnes & Noble Bookfair event that took place early August;
this amount is lower than what they have received in past years.
2.1.9 Due to the upcoming Street Fair, the main library will be closing at 2:30pm on Friday 9/4 and all day
Saturday. If members of the Board would like to volunteer to work the parking lot with the
Foundation, please let Chair Collins know, or contact Linda Cundiff with OPLF.
2.1.10 The library received 229 applications for the current opening of a part time Library Assistant.
2.1.11 Trace Witherford (who used to serve on the Foundation) contacted Director Moreno about a grant
she is writing for the Elks Club regarding reading & literacy in the community; she would like to
work in partnership with the library, perhaps having the library host the event. The grant award
could be up to $10,000.
2.2. Financial Report – The report provided is for the first month of the new fiscal year (July 2015), so the
library is doing well at this point.
3. Board Reports
3.1. Report from Chair Collins – no report
3.2. Report from Orange Public Library Foundation Liaison: The Foundation meets on odd-months only, the
next meeting is scheduled for September 14, 2015.
3.3. Report from Friends of the Library Liaison - Trustee Hitchcock reported the following:
3.3.1 Director Moreno reported at the Friends meeting that the Summer Reading Club had over 2,800
participants. This is a slight increase over last year - more adults participated this year.
3.3.2 The Pop-in book sale in the courtyard sold 450 fiction books and took in $225; books that didn’t
sell were taken to the Salvation Army.
3.3.3 Amazon completed their review of the Friends account and they received a “good management”
rating from them. Internet sales brought in $1,400.
3.3.4 The next book sale is scheduled for 9/25 & 26. Sales will be $3/bag. A Holiday Boutique sale is
scheduled for December 5th.
3.3.5 Friends have a Facebook account: friendsoftheorangepubliclibrary@gmail.
3.3.6 Director Moreno shared with the Friends about a date/price gun to mark books with a date it was
received and the price of the book. The board seemed very interested in this.
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3.3.7 Trustee Marva Hitchcock has been categorizing the sheet music in the basement to prepare them to
sell at future book sales or in the Friends store. Chair Collins suggested the Friends advertise on
“Meet Up”. Trustee Monsees suggested using Twitter, she stated it’s the #1 social media. Director
Moreno reported that the City does not allow this for the Library; however, the Friends could set it
up if they wanted it.
3.4. Reports from Trustees – Trustee vanVoorst reported that she may be moving out of the city in the near
future, at which time she will have to resign from the Board of Trustees since trustees must reside in the
city of Orange. She will keep the board informed.
4. Old Business
4.1. National Night Out Recap – Trustee Monsees felt one wheel worked out fine, a second wheel may have
stalled the line more than it already was. She requested that the prize containers only hold one item per
container (currently several items were placed in each container) which made it difficult for children to
pick their one item! The Board requested Ms. Eriksen check with the contact at PD to see if their booth
could be located at the end; they feel the line would flow much better if they were at the end . It was
reported that over 6,000 people were in attendance.
Trustee Hitchcock asked if the board could get library cards (without barcodes) to use as a [sort of] badge
(on a lanyard or pin) so that it stands out that they are with the library. Director Moreno said she would
have that done for them.
4.2. Two Books, Two Cities update – The brochures are out at all public counters (including City Hall), and
with approval, will be placed at local schools, and Starbucks. Book Carnival will also display them. The
Friends & Foundation helped to sponsor this event.
4.3. Review Mission Statement/Role of the Board – Vice Chair Freeman and Trustee Hitchcock worked on
taking what the board provided in the previous draft, and then put it together in a new format. They
removed specific names and made the document more general. Chair Collins felt that their ability to
approve policy should be under the section of “Authority.” Vice Chair Freeman stated he would add it,
and request the Trustees to send him any other changes/suggestions; he will bring this back to the board at
the next meeting.
4.4. Review Library Board By-laws
Motion: Vice Chair Freeman motioned to create a committee (of himself and Chair Collins) to
revise the bylaws and bring a draft to next board meeting.
Second: vanVoorst
Ayes: Collins, Monsees, Hitchcock
5. New Business
5.1. Review & Approve Volunteer Services policy
Motion: Approve policy as submitted, Freeman
Second: Hitchcock
Ayes: Collins, vanVoorst, Monsees
6. Library Happenings (all take place at OPL unless otherwise noted)
8/17 Paws to Read, 3:30pm
8/17 Booktalk, 7pm
8/18 Blood Drive, 9am-3:15pm
8/18 Tech Talk, 7pm
8/22 Ukulele Soup, 11am
8/26 Anime Nights, 6pm
8/31 Monday Mysteries: Moriarty by Anthony Horowitz, 2pm
9/1 Library Card Sign-up Month begins
9/2 Paws to Read, 3:30 @ Elmo
9/2 Teen Creative Writing Boot Camp, 6pm
9/4 Musical Storytime, 11am
9/4 Main Library Closes at 2:30pm
9/5 Main Library Closed during Street Fair (branches open)
9/9 Teen Craft Night, 6pm
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9/14 Paws to Read, 3:30
9/14 Conversation Club, 7pm
9/15 Tech Talk Tuesday, 7pm
9/17 Magic & Comedy Show, 4pm
9/18 Musical Storytime, 11am
9/19 Ukulele Soup, 11am
9/21 Paws to Read, 3:30 @ Taft
9/21 Booktalk, 7pm
7. Public Comment (none)
8. Adjournment (4:47pm) – meeting adjourned until 9/21/15, 3:15pm at El Modena Branch Library
(instead of Rotary Room)
Motion: Freeman
Second: Hitchcock
Ayes: Collins, vanVoorst, Monsees
The next Board of Trustees meeting Monday, September 21, 2015; 3:15pm
El Modena Branch Library – Community Room