07.20.2015 Library Board of Trustees Minutes - ApprovedCITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
Monday, July 20, 2015; 3:15 p.m.
1. Call to Order / Pledge of Allegiance (3:15pm)
1.1. Roll Call
Present: Chair Nancy Collins, Vice Chair Steve Freeman, Trustees: Patti vanVoorst, Joyce Monsees,
Marva Hitchcock
Library Staff: Director Yolanda Moreno; Staff: Amy Harpster, Julie Eriksen
1.2. Approval of Meeting Minutes dated June 15, 2015
Motion: Freeman
Second: vanVoorst
Ayes: Collins, Monsees, Hitchcock
2. Library Director’s Report
2.1. Monthly Report
2.1.1 Lending Services Manager Linda Cundiff has accepted the position of Executive Director for the
Orange Public Library Foundation. Ms. Cundiff’s last day (as a city employee) will be 7/30/2015.
Deniss Sok will serve as Acting Lending Services Manager.
2.1.2 The Library Board will present books to the City Council (for Two Books, Two Cities program) at
the 8/11/2015 council meeting. Trustee vanVoorst informed the Board that she will be out of town
at that time and is sorry she won’t be able to participate.
2.1.3 Library staff is preparing for author C.J. Box’s book signing on 7/30/15 at 7pm; the library
partnered with Book Carnival to present this program.
2.1.3 Director Moreno was informed that the Foundation raised $15,300 from “Raise Your Paddle” event
that took place during their Gala in March. The Foundation would like to present the check at the
8/11/15 council meeting. Trustee vanVoorst asked how this amount compared to last year; Director
Moreno stated she believed they received $11,700 last year – which went to Local History. This
year the funds are earmarked for technology, staff is looking into purchasing a scanner (for the
public), and possibly a new plotter.
2.2. Financial Report – This report is for the end of fiscal year 14/15; the library was right on track.
3. Board Reports
3.1. Report from Chair Collins – Chair Collins commented on the Barnes & Noble event, she didn’t feel the
event was handled as well as it has been in the past. She stated that B&N never made any announcements
during the time she was there and that there weren’t any flyers or information available for the public. She
stated that when she went to purchase her items and informed staff she wanted OPL to receive their share,
staff didn’t know how to do that. Trustee Hitchcock attended this event and suggested that staff also hold
events downstairs and not just upstairs, which was the only place they were stationed.
3.2. Report from Orange Public Library Foundation Liaison – Chair Collins attended her first meeting as the
liaison. She learned that the Foundation receives free office space and phone use here at the library. She
also learned that most of the money the Foundation receives goes into an endowment. Director Moreno
heard that Maxine Huber made a large donation through the Foundation (will eventually be around
$600,000) and believes that $300,000 of that went into an endowment. Vice Chair Freeman asked who the
beneficiary is of the endowment. Director Moreno did not know. Vice Chair Freeman asked if the
Foundation was still officially committed to the City for the library building. Chair Collins stated that yes
they were. Director Moreno informed the Board that the Foundation made a $4m commitment and brought
in about $2m. She stated that the Foundation hasn’t made any contributions towards this commitment in
several years and that she will discuss this at a later date with the Interim City Manager.
Chair Collins asked the Trustees if they would like to assist the Foundation during the Street Fair event.
The Foundation uses the library’s parking lot to raise funds by charging a parking fee. If anyone would
like to work this event, she asked that they contact her directly. This event takes place over Labor Day
weekend.
3.3. Report from Friends of the Library Liaison – Trustee Hitchcock reported that the Friends have five new
volunteers that started this month at the bookstore. The Friends voted and agreed they will no longer
accept VHS, magazines or cassette tapes. The next book sale is set for September 25 & 26; Mazda
volunteers will assist. Friend’s staff continue to learn the new Volgistics tracking software for logging
hours of service. They have started a new Facebook page called “Friends of the Orange Public Library.”
3.4. Reports from Trustees – none.
4. Old Business
4.1. Third of July Recap – Trustee vanVoorst noted that the attendance was lower than usual this year; the rest
of the Board agreed. Chair Collins would like Ms. Eriksen to ask Community Services if their booth could
be moved to the children’s area next year. Ms. Eriksen will check with Community Services.
4.2. Two Books, Two Cities update – as previously mentioned the trustees will present a set of books to each
councilmember at the 8/11/15 council meeting. Programs are being finalized as well as flyers and other
information.
4.3. Review and Adopt “Role of the Library Board of Trustees” – Director Moreno suggested the Board
appoint two trustees to review the mission statements that were provided by the Trustees. Vice Chair
Freeman and Trustee Hitchcock agreed to do this. They will prepare a few samples for the Board to review
at the next meeting, and if ready, vote on it.
5. New Business
5.1. National Night Out (8/4/2015, begins at 5:30pm) – Library staff assisting that day is Kurt Keesling and
Elizabeth Gutierrez; both can provide Spanish speaking assistance. The booth needs to be set up by
5:00pm. Chair Collins and Trustee Monsees stated they will work the event. Vice Chair Freeman would
have to check his calendar, Trustee vanVoorst stated she had relatives visiting, but if needed she could
help, and Trustee Hitchcock stated she would be there. These items were requested for the event: EZ-Up
Tent, one prize wheel (the one that stands on the ground), lanterns, and flyers: library cards/applications,
show your library card, fall activities. Chairs and tables will be provided by PD; Chair Collins will bring
the EZ-Up.
5.2. Review Library Board Bylaws – the Board was directed to review the Bylaws and provide any comments
to Ms. Eriksen.
Motion: Freeman moved to carry over the Bylaws to the next meeting.
Second: van Voorst
Ayes: Collins, Monsees, Hitchcock
5.3. Approve & Adopt Changes to Policies:
5.4.1 Volunteer Services – Freeman suggested two minor word changes that the Board agreed to; he
also suggested on #8, the word “employment” be added in front of “contract;” however, Director
Moreno wanted to check with the City Attorney before making this change.
Motion: Freeman – check with City Attorney and bring back to the next Board meeting for approval.
Second: Hitchcock
Ayes: Collins, vanVoorst, Monsees
5.4.2 Posting and Distribution of Information
Motion: vanVoorst - approve with one minor word change.
Second: Freeman
Ayes: Collins, Monsees, Hitchcock
6. Library Happenings (all take place at OPL unless otherwise noted)
7/20 Manic Mondays: Movin and Shakin, 2pm
7/20 Paws to Read, 3:30pm
7/20 Booktalk, 7pm
7/21 Craig Newton: Shake, Rattle, and Roll, 2pm
7/21 Tech Talk, 7pm
7/23 Family Film Festival: Muppets Most Wanted, 2pm
7/25 Classic Guitar performance, 3pm
7/27 Manic Mondays: Ice Cream Carnival, 2pm
7/27 Monday Mysteries: The A.B.C. Murders by Agatha Christie, 2pm
7/28 Franklin Haynes Marionettes, 2pm
7/30 Author visit: C. J. Box, 7pm
7/30 Summer Storytime Craft at Taft, 2:30pm
8/5 Teen Yu-Gi-Oh tournament, 6pm
8/10 Conversation Club, 6:30pm
8/12 Teen Cooking Demo: Soup and Stews, 4pm
8/17 Paws to Read, 3:30pm
8/17 Booktalk, 7pm
7. Public Comment
Mr. David E. Cortez voiced his concern about a donation of photographs he made to the Local History Center.
He stated that about three years ago he provided several photos relating to the El Modena area that he wanted
the library to add to their collection, but that he can’t find them anywhere. Director Moreno asked if he received
his photos back and he stated that he had, but asked why they are not on the library’s website. She explained
that not all photos are guaranteed to be posted online, and that the library only has one staff member dedicated
to that service, and this is not her only job duty. Director Moreno said that she will contact the library’s local
historian Lizeth Ramirez to get more details and will call Mr. Cortez once she has more information. Chair
Collins asked Mr. Cortez if he tried to contact Ms. Ramirez to schedule an appointment, and he stated that they
have different schedules and have not been able to meet since he first provided the photos three years ago, and
that he has been busy working on other projects during that time. Director Moreno thanked Mr. Cortez for his
contribution to the Local History Center and reiterated that once she speaks with Ms. Ramirez she will call him
to discuss further (his phone number was provided).
8. Adjournment (5:15pm)
Motion: Freeman
Second: vanVoorst
Ayes: Collins, Monsees, Hitchcock
The next Board of Trustees meeting Monday, August 17, 2015; 3:15pm
Orange Public Library & History Center – Rotary Room