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07.18.2016 Library Board of Trustees Minutes - ApprovedORANGE PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES Monday, July 18, 2016; 3:30 p.m. 1. Call to Order / Pledge of Allegiance (3:30pm) 1.1. Roll Call Present: Chair Nancy Collins, Vice Chair Steve Freeman, Trustees: Marva Hitchcock, Rebecca Martinez and Patti vanVoorst Library Staff Present: Director Dave Curtis, Asst. Director Amy Harpster, Executive Asst. Julie Eriksen 1.2. Approval of Meeting Minutes dated June 20, 2016 Motion: vanVoorst Second: Freeman Abstain: Hitchcock, Martinez Ayes: Collins, Freeman, vanVoorst, Hitchcock, Martinez 2. Library Director’s Report 2.1. Monthly Report 2.1.1 Taft Library is live with their fiber connection on the staff side, public side is pending. 2.1.2 Kurt Guthmann has been promoted to Library Assistant, Kurt Keesling has been promoted to Senior Library Manager for Adult & Branch Services, and Deniss Sok has been promoted to Lending Services Manager. With these promotions, the Library has a recruitments for Librarian III, Sr. Library Clerk, and Library Page. Interviews are scheduled. 2.1.3 The Library hosted two Commissioners from Yorba Linda with a tour of the Main Library. They are looking to expand their library. 2.1.4 The Barnes & Noble Bookfair will take place the last week in July with a percentage of the proceeds going to OPL. 2.1.5 Summer Reading Club is going well with over 200 adult participants, about 200 teens, and well over 1,500 children. 2.1.6 The Library received a $25,000 budget increase for FY 16/17 to be used for collections. 2.1.7 The Foundation presented the Library with a $30,000 check at the July 12 Council meeting. 2.18 The Library held an adult coloring program on July 11, with 18 participants who want to know when they will have another one. The next one is scheduled for August 22. 2.2. Financial Report – the Library is right on track for fiscal year end. 3. Board Reports 3.1. Report from Chair Collins – thanked the Foundation for the $30,000 check. 3.2. Report from Orange Public Library Foundation Liaison– Foundation Executive Director Linda Cundiff provided the report. 3.2.1 The Foundation is moving forward with a project called “Free Little Library” in conjunction wit h an Eagle Scout project to set up four of these libraries by the end of August. They received approval from Community Services to install these in four parks in Orange. The plans are still in the works, but the Eagle Scout candidate will have to raise the funds, work with a nonprofit , and involve other scouts to build and install the units. Community Services will be onsite when the units are being installed. Chair Collins asked how often the sites would be monitored ; Ms. Cundiff stated that the plan is to start weekly and evaluate from there. Director Curtis stated that the Library will work with the Foundation to quell any anxieties or issues that may come up, and then when/if that shall occur, they can reevaluate the little libraries at that time. Ms. Cundiff also mentioned that each unit will have a nameplate on them that will state “City of Orange Public Library Foundation” along with her phone number to call with any issues. 3.2.2 Ms. Cundiff stated that the Foundation did not get the STEAM for Teens funding from Edison this year; however, the Foundation Board is committed to funding this event and is seeking other agencies for donations, she said they need approximately $3,000 to fund this event. 3.3. Report from Friends of the Library Liaison – Vice Chair Steve Freeman provided the report 3.3.1 Vice Chair Freeman thanked the Friends Board members for the grant they provided to purchase prizes with the Library logo. Trustee Freeman gave each member a button/pin that said “OPL loves its Friends.” 3.3.2 Trustee Freeman discussed the adult literacy program with the Friends Board and reported that several of the Board members were interested in the program and wanted to learn how to become a tutor. Library Board of Trustees Meeting, July 18, 2016 Page 2 3.3.3 They are looking to purchase an ISBN scanner. 3.3.4 The last book sale brought in $163 from twenty-five cent books. 3.3.5 The next book sale is September 16 & 17. 3.3.6 The Friends started a pop-up sale in the Local History Room. 3.3.7 Recently the Friends started shipping internationally on Amazon, but they may stop this as it’s costing more than they expected. 3.3.8 The Friends have implemented a new process for the access key cards – volunteers must now leave their keys or other item in order to borrow an access key card. This has helped to ensure the access key cards are not taken home. 3.3.9 The Friends have drafted procedures for outgoing correspondence and other material. 3.4. Reports from Trustees 3.4.1 Trustee Martinez commented that this was her very first 3rd of July event at Fred Kelly, and that she thought it was a really good event. 3.4.2 Trustee Martinez mentioned that she recently took a train out of the Artic Station in Anaheim and noticed a vending machine that disbursed books that are provided by the Anaheim Public Library. She wanted to know if this was something Orange could do at the Depot Station. Ms. Cundiff stated that OPL had looked into this at one time and found the startup fee was about $10,000. 3.4.3 Vice Chair Freeman asked if staff could look into the overdue notice process. He stated that he returned a book after hours on a Wednesday (prior to the 11:59:59 requirement), and still received an overdue notice on Thursday (via email). He suggested we change the processing time to allow staff time to check in all of the books to avoid this erroneous email. Ms. Harpster said she would look into it. 3.4.4 Vice Chair Freeman asked if the City would allow the Library to get its own unique web address that would be a pointer to the City’s website. Director Curtis stated he would look into it. Chair Collins asked if the Library could get its own Facebook page. Director Curtis stated he would follow up with the City Manager. 4. Old Business 4.1. Third of July recap – Chair Collins stated that Trustee vanVoorst’s Kiwanis kids were awesome, and thanked her for providing their help. Chair Collins asked Ms. Eriksen to check with Community Services about a few things: 1) did CS change the rules to only allow one car in at a time (to unload), and if so, will this be the case from now on? 2) Can the Library have two booth spaces? 3) Can the Library get a booth on the end? She also stated that she would like three tables for next year and will bring the third table from home. 4.2. Literacy Program update – Chair Collins reported that CLLS has a literacy grant available that she is working on completing to submit by the August 19 deadline. This grant is a “match” grant. She handed out information about the grant as well as a checklist and questions for the Board to review. Chair Collins will be talking with Lisa Dale who runs this program, to get input and guidance and to help determine if the Library is a good candidate to receive this grant. Director Curtis informed Chair Collins that there is a literacy network the Library could join. The Board agreed to have Chair Collins pursue this grant, as well as a literacy program. 4.3. OPL items (bags/magnets) update – Ms. Eriksen informed the Board that the magnet order has been received and gave one to each member. The bags have been ordered and will arrive this Thursday. Of the $550 received from the Friends, $456 has been spent. 5. New Business 5.1. National Night Out (August 2, 5:30-8pm) – Ms. Eriksen handed out the event agenda and map location for the Library’s booth. She informed the Board that setup begins at 1:30 and must be completed by 5pm; PD will provide tables and chairs. Ms. Eriksen will have everything ready for pick up on Tuesday August 2, but informed the Board that she will be on vacation that week. Chair Collins wants to bring both tables, and only one prize wheel. 5.2. Read with a Police Officer – Chair Collins spoke with Irma Morales and the Chief of Police about having a contest with all Orange elementary schools participating, ending with the grand prize of having a police officer come to read to the winning class. She would like to do this for the month of September. She hasn’t figured the logistics but would like to promote this at National Night Out. Library Board of Trustees Meeting, July 18, 2016 Page 3 5.3. Annual Meeting (per Bylaws) 5.2.1 Election of Chair and Vice Chair Motion: Martinez nominated Collins for Chair Second: van Voorst Ayes: Collins, Freeman, vanVoorst, Hitchcock, Martinez Motion: Hitchcock nominated Freeman for Vice Chair Second: Martinez Ayes: Collins, Freeman, Hitchcock 5.2.2 Review/Update Mission & Goals – the Board discussed their goals and decided to re-word the bullet “Advocate literacy for all ages” to read “Advocate literacy for all ages, including developing an adult literacy program.” Motion: Freeman Second: Martinez Ayes: Collins, Freeman, vanVoorst, Hitchcock, Martinez 6. Library Happenings (all take place at OPL unless otherwise noted) 7/18 Create.Compete Mondays: Go, Team, Go! Create a mini megaphone, 2pm 7/18 Booktalk! Book Club, 7pm 7/19 Pa-Kua Martial Arts demonstration, 2pm 7/19 Tech Talk, 7pm 7/20 Ruff Readers, 2pm 7/20 Kaboom! The Balloon Game Show, 6pm 7/21 Family Film Fest: Air Bud, 2pm 7/22 Kids Craft Time: Olympic Paper Torch, 2pm 7/23 Summer Stress Relief: Yoga, 10:30am 7/25 Create.Compete Mondays: Ice Cream Carnival, 2pm 7/25 Monday Mystery Book Club: Silent Joe by T. Jefferson Parker, 2pm 7/25 Barnes & Noble Bookfair: superhero Storytime, 6pm @ Barnes & Noble 7/26 Zumba with Josue Meneses, 2pm 7/27 Ruff Readers, 2pm 7/27 Anime Nights, 6pm 7/28 Read for the Win storytime & craft, 2pm at Taft 7/29 Kids Craft Time: Laurel Leaf Crown, 2pm 8/9 Creative Art for Kids and Tweens, 2pm 8/15 Booktalk! Book Club, 7pm 7. Public Comment – Ms. Cundiff thanked the Board for inviting her to their monthly meetings. 8. Adjournment (5:17pm) Motion: Freeman Second: Martinez Ayes: Collins, Freeman, vanVoorst, Hitchcock, Martinez The next Library Board of Trustees meeting is Monday, August 15, 2016; 3:30 p.m. Orange Public Library & History Center – Rotary Room