08.20.2018 Library Board of Trustees Minutes - ApprovedORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES
Monday, August 20, 2018; 3:30 p.m.
1. Call to Order / Pledge of Allegiance (3:33pm)
1.1. Roll Call
Present: Freeman, Martinez, Hitchcock, Calvert, vanVoorst
1.2. Approval of Meeting Minutes dates July 16,2018
Motion: Martinez
Second: Calvert
Ayes: Freeman, Martinez, Hitchcock, Calvert
Abstain: vanVoorst
2. Library Presentation (Welcome Linda Groscost)
2.1. New Volunteer & Meeting Room Coordinator Linda Groscost introduced herself to the Board
and gave a brief background on her volunteer history.
2.2. Trustee Hitchcock asked about logging hours into Volgistics, and wanted to make sure the Board
was doing it still. Ms. Groscost stated that she could add the hours for them if they prefer.
3. Library Director’s Report
3.1. Updates
3.1.1. Security cameras are on the final phase.
3.1.2. Two new Library Assistants starting in 2 weeks, one full-time and one part-time.
3.1.3. Final interviews for Literacy Assistant taking place soon.
3.1.4. Teen area is getting some cosmetic upgrades, go check it out!
3.1.5. The lobby display board is up (this holds the flyers/handouts) it is by the elevator.
3.1.6. There has been an uptick in transient interactions.
3.1.7. Ms. Melody Sawyer will be filling in at Taft Branch until a Librarian II is hired.
3.1.8. The Library received two grants: $7,500 for Vietnamese children’s books, and another
$7,500 for STEM books.
3.1.9. The Library also received $7,400 from the Santiago Library System.
3.1.10. The Foundation raised $1,200 from the Disneyland ticket drawing.
3.2. Financial Report – it is early in the fiscal year, but the Library is right on track.
4. Board Reports
4.1. Report from Orange Public Library Foundation Liaison
4.1.1. Vice Chair Martinez reported that the Board did not meet this month, but she did attend
their strategic planning meeting and they are looking at marketing themselves differently
to help differentiate themselves from other Orange Public Library groups. They discussed
changing their branding and logo.
4.2. Report from Friends of the Library Liaison (Friends guest Mary Ellen Manning, other items
reported by Trustee Hitchcock)
4.2.1. Ms. Manning reported that the next book sale is Saturday 9/15/18 from 10-2 (fill a bag
for $3).
4.2.2. They are planning their 60th anniversary for Sunday 10/13/19 at the Library.
4.2.3. Free Book coupons redeemed, 139: 117 Friends, 5 open houses, 1 Treats in the Streets, 8
new library card, 3 National Night Out, 1 concerts in the park, 4 donations.
4.2.4. Internet sales: $218.
4.2.5. Woody’s fundraiser set for 10/10/18.
4.2.6. New Friends Board member Susie will handle e-correspondence.
4.3. Report from Chair Freeman
4.3.1. Chair Freeman visited Taft Branch to check out the lunch program and said he thought it
was going well. They handed out 6 meals that day.
Library Board of Trustees Meeting Minutes 8/20/2018
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4.4. Reports from Trustees
4.4.1. Trustee Hitchcock commented about the fundraiser at Barnes & Noble. She said that the
table was set up upstairs and felt it would have been better downstairs near the front
doors. In addition, they were not allowed to approach customers so it made promoting the
fundraiser difficult. She stated that when she went to make her purchases and mentioned
the Library’s fundraiser, the salesclerk had to call to see if the fundraiser was still
happening! She felt it was disorganized on B&N’s part.
4.4.2. Vice Chair Martinez stated that the she brought her students in to tour the library and
thanked Ms. Keisha Loidolt for putting on a nice scavenger hunt for them. She said they
also enjoyed the Seed Library, and that all seven student got a library card that day.
5. Old Business
5.1. National Night Out (8/7/18) Recap
5.1.1. Trustee vanVoorst said the event was really good, but hot. The Plinko game was a
success. She said it was nice to have staff bring the supplies and set it all up (with their
assistance) and then take it all down and back to the Library.
5.1.2. The Board would like to request two spaces for next year.
5.1.3. Pop-up library was successful with 15 new library cards issued, and renewed two cards.
5.2. Board Mission & Goals
5.2.1. The Board discussed the update of their Objectives and Ongoing Actions and voted to
move forward with the draft dated 08/20/2018 with changes as discussed.
Motion: Martinez
Second: Calvert
Ayes: Freeman, Martinez, Hitchcock, Calvert, vanVoorst
6. New Business
6.1. Treats in the Streets (Thursday 10/25/18 4-7pm)
6.1.1. Chair Freeman requested use of Community Services tables, chairs, etc.
6.1.2. Chair Freeman requested custodial services let the Board in the library to return items.
6.1.3. Bring the wheel, plinko, and prizes.
6.1.4. Materials: show your library card, literacy and fall schedule.
6.1.5. Shifts will be determined at the next Board meeting.
6.1.6. Money has been approved for candy (funded by Friends).
6.2. Street Fair Parking
6.2.1. Four-hour shifts are available – let Ms. Linda Cundiff of the Foundation know if you
would like to sign up to help with the Library’s parking space sales.
6.3. Back to School
6.3.1. Ms. Harpster sent out two dates for the Board to provide assistance. More dates will
come. Please let Ms. Harpster know if you are available to assist.
7. Public Comment (none)
8. Adjournment (5:15pm)
Motion: Calvert
Second: vanVorst
Ayes: Freeman, Martinez, Hitchcock, Calvert, vanVoorst
The next Board of Trustees meeting is Monday, September 17, 2018; 3:30 p.m.
Orange Public Library & History Center – Rotary Room