07.16.2018 Library Board of Trustees Minutes - ApprovedORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES
Monday, July 16, 2018; 3:30 p.m.
1. Call to Order / Pledge of Allegiance (3:36PM)
1.1. Roll Call
Present: Freeman, Martinez, Hitchcock, Calvert
Absent: vanVoorst
1.2. Approval of Meeting Minutes dates June 18,2018
Motion: Martinez
Second: Calvert
Ayes: Freeman, Martinez, Hitchcock, Calvert
2. Friends of the Library Quarterly Report
2.1. Kathleen Stevens provided a report on their annual goals for FY17/18 and FY18/19.
2.2. They developed a mission statement.
2.3. Their 60th Jubilee is set for Sunday, October 13, 2019 at the Library.
2.4. They are looking into credit card processing at the bookstore.
2.5. They want to start a teen volunteer scholarship program.
2.6. They want to implement a shift-manager at the bookstore.
2.7. They want to engage with El Modena High School.
2.8. They want to set up a way to accept estate bequests and are now looking into setting this up.
2.9. Friends have been adding new books for sale at Elmo & Taft on a regular basis.
3. Library Director’s Report
3.1. Updates (reported by Assistant Director Amy Harpster)
3.1.1. The new Volunteer Coordinator (Linda Groscost) is starting 8/6/2018.
3.1.2. Two new perspective employees are in the background process (F/T & P/T Library
Assistant). The P/T Literacy Assistant position opened last week.
3.1.3. Comic-Con marketing has started. They have a new library card with Comic-Con design.
3.1.4. The digital monitors are up and working great. Elmo and Taft’s are getting installed soon.
3.1.5. The security cameras have been installed at all 3 libraries. They will be online by the end
of the month.
3.1.6. Mayor Coontz’ daughter provided a $5,000 donation that is earmarked for the History
Center.
3.1.7. Lunch at the Library is going well; in its first 3 weeks the library served 230 meals.
3.1.8. Pop Up Library, led by the Lending Services staff, is going well.
3.1.9. A new prize wheel and Plinko game have been ordered for outreach events, as well as
OPL tattoos!
3.1.10. An email will be sent to the Board to request assistance at Barnes & Noble and Back To
School Nights.
3.1.11. The Literacy program has expanded to El Modena Branch with a new reading lab.
3.2. Financial Report
3.2.1. Library is right on track.
4. Board Reports
4.1. Report from Orange Public Library Foundation Liaison
4.1.1. The Foundation provided a check to the Library for $40,000.
4.1.2. The Gala raised $74,000, $10,000 from Raise Your Paddle, and $32,000 from the
auctions.
4.1.3. Seed Library is going well.
4.1.4. Street Fair raised $9,000 last year in parking lot sales. They expect the same this year.
4.1.5. The Foundation Executive Director Linda Cundiff wanted to thank the Friends for the
volunteers sent to help at the Gala.
Library Board of Trustees Meeting July 16, 2018
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4.1.6. Film Fest is going well, with 160 in attendance at each event and $180 in concession
sales. The patrons enjoyed having the new equipment (projector, screen and sound).
4.1.7. At the Foundation Board meeting, Ms. Cundiff thanked Director Curtis for the basement
space and the use of their staff meeting room to prepare the baskets.
4.1.8. The Disney drawing has brought in $625 so far with another 2 weeks of sales to go.
4.1.9. Foundation is planning Build a Robot Day at El Modena Branch Library as part of
STEAM for Teens on 10/6/18. They are very excited to hold this at El Modena.
4.1.10. Jeannie Carter has resigned from the Foundation Board.
4.2. Report from Friends of the Library Liaison
4.2.1. Polly’s Pies fundraiser raised $85.63.
4.2.2. Courtyard book sale made $378.
4.2.3. Internet sales: $1,000.
4.2.4. Next book sale 9/15/18.
4.3. Report from Chair Freeman
4.3.1. Sons of Italy invited Director Curtis to a dinner to present a check to the Library for
$1,000. They are also looking for volunteers to help work their booth at the Street Fair.
Chair Freeman extended the opportunity to the Board.
4.4. Reports from Trustees
4.4.1. Vice Chair Martinez is bringing her Chapman class (future teachers) to the Library on
7/26 for a scavenger hunt and tour of the Library. She is teaching a Content Literacy class
on Tuesday & Thursday nights.
5. Old Business
5.1. Third of July Recap
5.1.1. It was discussed that the teen volunteers need more direction and instruction prior to
coming to the event.
5.1.2. Trustee Calvert asked for volunteer job descriptions for these events.
5.1.3. Trustee Calvert reported that the clacker prizes broke instantly and asked that we not
purchase those again. They said the slime and water guns were the most popular besides
the free book coupon.
5.2. National Night Out (8/7/18) Preparations/Planning
5.2.1. Due to her teaching commitment, Vice Chair Martinez will not be able to work this
event.
5.2.2. Trustee Calvert suggested putting a map or address with locations of the 3 libraries on the
back of the free book coupon so customers knew where to redeem their free book.
5.2.3. Pop Up Library will be at this event so that staff can sign up new patrons.
5.2.4. Chair Freeman asked for half sheets with Show Your Library Card, program
calendars/events, adult literacy, and Library locations/hours.
5.2.5. The Board discussed set up and event logistics. Vice Chair Martinez suggested parking at
Sears and walking across the street. Ms. Harpster said staff will bring all the supplies
needed for the event. Chair Freeman requested only the Plinko game.
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5.3. Board Mission & Goals
5.3.1. Chair Freeman thanked Trustee Calvert for bringing new insight to this.
5.3.2. Chair Freeman suggested they change their “Goals” to “Objectives.” He stated that the
Board’s role is to support the Library’s goals and not to set the goals. He also suggested
that they initiate no more than three objectives.
5.3.3. Trustee Calvert asked what is expected of her as a Trustee to accomplish these objectives.
She was looking for specific tasks to be listed with the objectives. Vice Chair Martinez
did not think listing tasks was necessary; she stated that it would be dependent on each
Trustee’s area of expertise/abilities. Chair Freeman stated that the objectives should be
considered a guiding document, and then as a Board they could adopt specific actions to
fulfill the objectives.
5.3.4. Trustee Hitchcock stated that some items are redundant as in #5 and #6 on the draft
provided by Chair Freeman and #8 on the original. Chair Freeman responded that these
are the things they need to decide, which items to list and which to consider as routine.
5.3.5. Chair Freeman asked the Board to send their recommendations to Ms. Eriksen so she
may prepare them for discussion at the next Board meeting.
6. New Business (none)
7. Public Comment (none)
8. Adjournment (5:33PM)
Motion: Hitchcock
Second: Martinez
Ayes: Freeman, Martinez, Hitchcock, Calvert
The next Board of Trustees meeting is Monday, August 20, 2018; 3:30 p.m.
Orange Public Library & History Center – Rotary Room