_05212018-343Planning Commission May 21, 2018
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Final Minutes
Planning Commission May 21, 2018
City of Orange Monday 7:00 p.m.
PRESENT: Commissioners, Glasgow, Gladson, Willits. Correa and Simpson
STAFF
PRESENT: Gary Sheatz, Senior Assistant City Attorney
Anna Pehoushek, Assistant Community Development Director
Robert Garcia, Senior Planner
Monique Schwartz, Associate Planner
Simonne Fannin, Recording Secretary
REGULAR SESSION
1.1 CALL TO ORDER: Chair Glasgow called the meeting to order at 7:00 p.m.
1.2 FLAG SALUTE: Commissioner Simpson led the flag salute.
1.3 ROLL CALL: All Commissioners present.
1.4 PUBLIC PARTICIPATION: None
1.5 CONTINUED OR WITHDRAWN ITEMS: None
1.6 PLANNING MANAGER REPORTS: None
2. CONSENT CALENDAR:
2.1 APPROVAL OF MINUTES FROM THE REGULARLY SCHEDULED MEETING OF
MAY 7, 2018.
Motion was made to approve the minutes as written:
MOTION: Commissioner Willits
SECOND: Commissioner Correa
AYES: Commissioners Gladson, Glasgow, Simpson, Correa and Willits
NOES: None
ABSENT: None
ABSTAIN: None
MOTION CARRIED.
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3. NEW HEARING:
3.1 APPEAL NO. 0552-18 OF DESIGN REVIEW NO. 4836-15 AND FINAL
DETERMINATION ON MINOR SITE PLAN REVIEW NO. 0842-15 &
ADMINISTRATIVE ADJUSTMENT NO. 0249-17 - ORANGE ART OF
DENTISTRY
An appeal of the Design Review Committee denial of Design Review No. 4836-15 for the
demolition of an existing 2,000 square foot office building and related site improvements to
construct a new 2,565 square foot dental office building including related site improvements.
The application also requires a final determination on Minor Site Plan Review No. 0842-15
and Administrative Adjustment No. 0249-17.
LOCATION: 2006 W. Chapman Avenue
NOTE:
This project is categorically exempt from the provisions of the California Environmental
Quality Act (CEQA) per State CEQA Section 15303 – New Construction or Conversion of
Small Structures. The project consists of construction of a new 2,565 square foot dental office
building, and is eligible for this exemption due to its small size.
RECOMMENDED ACTION:
Affirm, reverse or modify, in whole or in part Design Review Committee denial of the project.
The Planning Commission shall make a final determination on the requested Minor Site Plan
Review and Administrative Adjustment accordingly.
Commissioner Simpson disclosed that he had met with the applicant to discuss the project.
Robert Garcia, Senior Planner provided an explanation of the appeal consistent with the staff
report.
Commissioner Gladson asked Mr. Garcia to walk through the Zoning Administrator's actions on
the administrative adjustment. She asked if the Code has any loading dock provisions for
commercial office uses that don't operate like a retail store.
Mr. Garcia explained that through the Minor Site Plan Review process approval can be granted
to allow parking spaces to double as a loading area during off hours.
Commissioner Correa asked how many times the applicant met with the Design Review
Committee and Mr. Garcia responded three times.
Commissioner Correa asked Mr. Garcia to address the applicant’s assertion that the DRC was
being contradictory.
Mr. Garcia stated the staff and the applicant worked extensively to resolve the issues and
concerns that were expressed by the DRC. As the project was evolving, it may have led to other
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design issues that were created and seemed contradictory to the appellant.
Commissioner Simpson disclosed he met with the applicant. He asked staff if there were any
concerns from the community. Mr. Garcia indicated that there were not, however there are no
notification requirements for DRC meetings.
Commissioner Gladson asked staff to clarify the new language for Condition of Approval #3.
Mr. Garcia stated it was staff's hope that the additional comments from the DRC, the Planning
Commission's review, and the refinement of the plans would enable approval of the project.
Chair Glasgow asked if the DRC has seen the revised drawings that have been submitted in the
Planning Commission packet and Mr. Garcia stated they had not seen them.
Chair Glasgow invited the applicant to approach for comments.
James Lee, architect for the project, explained that they had been going through the plans with
the DRC for the past two years. He provided a few examples of changes they were asked to
make by the DRC, only to have them deemed unacceptable. They had worked very hard with
the Planning Department and made corrections according to the Code and standards.
Commissioner Willits asked Mr. Lee to comment on the DRC's comment about the building
being disproportionate, illogical and lacking in character or style as presented in the DRC
minutes, and how it doesn't meet the community standards.
Mr. Lee stated they changed their original design based on the DRC's recommendations, but the
DRC continued to find it disproportionate. His staff disagrees.
The Commission had several questions on the submitted plans; Mr. Garcia stated these plans
were conceptual drawings and the refined construction drawings will be given to the Building
Department.
Chair Glasgow opened the public hearing.
Dr. Patrick Lee, owner of the building provided a history of his purchase and architectural
changes that have been made on the plans and some of the challenges he has had with this
vacant building. He asked the Planning Commission for approval of the project.
Commissioner Gladson asked him if he would be willing to reduce the size of his building in
order to avoid the administrative adjustment and loading area concerns.
Dr. Lee stated they already reduce the size of the building from 3,000 sq. ft. to 2,500 sq. ft.
Chair Glasgow opened the public hearing.
Tyler Diep approached and stated he is a patient of Dr. Lee and spoke in support of the project.
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No other speakers approached; therefore Chair Glasgow closed the public hearing.
Commissioner Correa commented that even though the DRC has minor concerns, the applicant
has vigorously worked with the City to make changes, and he was in support of the project.
Commissioner Simpson echoed Commissioner Correa's comments and supported the project.
Commissioner Willits stated he would feel more comfortable if the DRC could review the plans
one more time; however he agreed with his fellow Commissioners.
Commissioner Gladson stated she did not agree with her fellow Commissioners and was not
comfortable with making the factual finding that is required for the internal consistency of the
design from an architectural standpoint. A well-executed plan set is missing and that is
probably what DRC was trying to obtain. She could not support the appeal.
Chair Glasgow stated that area has a hodgepodge of buildings, there is no set design and feels
the project is consistent with all the designs in the area and will it bring everything together.
The drawings were only conceptual and would be taken care of with submittal of their
construction drawings; the Planning Department, inspectors and plan checkers will ensure a
good project.
A motion was to approve resolution of the Planning Commission of the City of Orange
approving Design Review Number 4836 – 15, and minor Site Plan Review No. 0842 – 15
and Administrative Adjustment No. 0249 – 17 allowing for the demolition of an existing
2,000 ft.² office building and related site improvements to construct a new 2,565 ft.² dental
office building including related site improvements, located at 2006 West Chapman
Avenue (CEQA exempt) including the revised wording on page 3 as read by Mr. Garcia.
MOTION: Commissioner Correa
SECOND: Commissioner Simpson
AYES: Commissioners Glasgow, Simpson, Correa and Willits
NOES: Gladson
ABSENT: None
ABSTAIN: None
MOTION CARRIED.
A RECESS WAS TAKEN: 8:09 - 8:17
3.2 Conditional Use Permit No. 3056-17, Major Site Plan Review No. 0921-17 and Design
Review No.4929-17, ActivCare Assisted Living
A proposal to construct a new 72 bed assisted memory care facility on an existing vacant lot
in the Public Institutional (P-I) zoning district.
LOCATION: 2629 E. Chapman Avenue
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NOTE: The proposed project is categorically exempt from the provisions of the
California Environmental Quality Act (CEQA) per State CEQA
Guidelines 15332 (Class 32 – In-fill Development Projects) because the
project meets the following criteria:
a. The project is consistent with the existing General Plan designation,
General Plan policies and, applicable zoning designations and
regulations in that the intended assisted living facility use is a listed
permitted use consistent with the intent of the land use designation.
b. The project is in the City on a site less than five acres and is
substantially surrounded by urban uses.
c. The project site has no value as habitat for endangered, rare or threaten
species in that the site is void of any vegetation or landforms, and was
previously developed with a building.
d. The project has been evaluated for significant effects relating to
traffic, noise, air quality, and water quality and no significant effects
have been identified.
RECOMMENDED ACTION:
Adopt Planning Commission Resolution No. PC 15-18 a Resolution of the Planning Commission
approving Conditional Use Permit No. 3056-17, Major Site Plan Review No. 0921-17, and Design
Review No. 4929-17 for the construction of a new 72 bed assisted memory care facility with 27 parking
spaces at 2629 E. Chapman Avenue
Anna Pehoushek, Assistant Community Development Director provided an overview of the
project consistent with the staff report.
Commissioner Correa asked staff how employees and visitors will be guided on avoiding
illegal U-turns into the property.
Ms. Pehoushek responded that as staff is hired and individuals move into the facility, the y
will be given proper direction.
Commissioner Simpson asked staff if a different care use facility was to move into that
location in the future, would it need a different state license.
Gary Sheatz, Senior Assistant City Attorney stated the use has to be similar; a different type
of facility would require a new conditional use permit.
In response to Commissioner Gladson's request Jackie Scott, the City's Traffic Engineer
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explained the traffic circulation on Chapman Avenue. The Traffic Division will work with
the Police Department to monitor the area to make sure appropriate enforcement is applied
in regard to the illegal U-turn. They will work with the facility on ways to educate the
visitors, deliveries and employees.
Ms. Scott stated she conducted an accident history at Wheeler and there had only been one
accident in the last five years.
Chair Glasgow asked if the Traffic Division would consider removing the center divider in
order to provide a left-hand turn onto Loretta.
Ms. Scott stated the median provides channelization in a very intense area and they would
have to look at it from a safety standpoint.
Chair Glasgow invited the applicant to step forward for comment.
Kevin Moriarty, representing ActivCare Living, approached and provided a brief history of
the company and stated the following:
They will keep the large mature trees on the east property line.
They will do their best to educate staff, delivery personnel and visitors to avoid the
illegal U-turn at Wheeler.
Their license only allows them to provide residential care facility for the elderly.
Many of their employees use public transportation, carpool or are dropped off at the
facility. Family members do not frequently visit the residents.
Commissioner Gladson asked Mr. Moriarty if they have provisions for additional parking if
the demand increases during the holidays or special events.
Mr. Moriarty stated they are conditioned to make parking arrangements for special
occasions.
Commissioner Willits stated he visited the site and found there is a fairly under-utilized
parking lot behind the hospital that could perhaps be used. Mr. Moriarty stated he observed
the same thing.
Chair Glasgow opened the public comment portion of the meeting.
Shelle Malm spoke in support of the project.
Lauren Cisneros, 190 N. Wheeler Street, stated she lives east of the site and wrote a letter to
the Commission regarding her concerns with the traffic. She asked the Traffic Commission
to look at the traffic situation on Chapman and Wheeler and the U-turn concerns. She asked
that the developer of the project help keep their children safe and suggested they put
instructions in the employee handbook so that the employees have to abide by the rules.
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Susan Rhodes, 202 N. Wheeler street, stated that her property backs up to the wall. She
expressed her concerns about removing the trees in order to avoid any structural impacts to
the wall and to keep a buffer from the afternoon sun, wind, and freeway noise.
Don Finnegan, N. Wheeler Street resident, stated there have been two near accidents due to
the U-turn. Loretta Street is hidden and difficult to see; maybe they could circulate the
traffic so that Loretta is used as an exit only and use the hospital as the entrance.
John Moore was called to approach but stated his concerns have all been addressed.
Chair Glasgow closed the public hearing.
Commissioner Correa stated his two major concerns were the illegal U-turn at Loretta and
the trees. He felt the applicant had adequately addressed both of the issues, did not
anticipate any traffic issues and supports the project.
Commissioner Gladson supported the project because it was a good use for this location and
feels there are ways to address the traffic and landscaping.
Commissioners Simpson and Willits echoed their fellow Commissioner's comments and
supported the project. They commended the neighbors for assisting with their comments.
Chair Glasgow also supported the project and thanked the residents and asked the applicant
to contact the residents and keep them informed and involved. He also recommended that
the neighbors ask the Police Department to monitor the illegal U-turns.
A motion was to Adopt Planning Commission Resolution No. PC 15-18 entitled the
Resolution of the Planning Commission approving Conditional Use Permit No. 3056-17,
Major Site Plan Review No. 0921-17, and Design Review No. 4929-17 for the
construction of a new 72 bed assisted memory care facility with 27 parking spaces at
2629 E. Chapman Avenue and find that the Project is categorically exempt from CEQA.
The two conditions provided by Anna Pehoushek, Assistant Community Development
Director will also be part of the resolution.
MOTION: Commissioner Gladson
SECOND: Commissioner Correa
AYES: Commissioners Gladson, Glasgow, Simpson, Correa and Willits
NOES: None
ABSENT: None
ABSTAIN: None
MOTION CARRIED.
A RECESS WAS TAKEN: 9:04 - 9:12
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3.3 Mitigated Negative Declaration No. 1855-17, Tentative Tract Map No. 0045-17, Major Site Plan
Review No. 0906-17, Design Review No. 4914-17, and Administrative Adjustment No. 0253-17, for
a new 727 unit development (653 apartments and 74 townhomes) at 702-1078 West Town and
Country Road.
A proposal to redevelop an existing office complex with a 727-unit apartment and townhome
development (653 apartments and 74 townhomes). The property will be subdivided into three
parcels with reciprocal easements linking them for purposes of shared access and open space:
Parcel 1 (Building A) and Parcel 2 (Building B) would each include apartment units configured
around multi-level parking structures with the following amenities: fitness centers, club rooms,
pool and lounge courtyards, and amenity decks located on the top floor of each parking
structure. Parcel 3 (Townhomes) will include 74 townhomes with attached two-car garages and
surface level parking. Townhome amenities will include a pool and lounge courtyard and
passive open courtyards. The applicant is also requesting an Administrative Adjustment for a
132-space reduction in the required parking.
LOCATION: 702-1078 West Town and Country Road
NOTE:
Mitigated Negative Declaration No. 1855-17 was prepared to evaluate the physical
environmental impacts of the project, in conformance with the provisions of the California
Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15070 and in
conformance with the Local CEQA Guidelines. Mitigated Negative Declaration No. 1855-17
finds that the project will have less than significant impacts to the environment, with the
implementation of standard conditions and mitigation measures.
The 20-day public review period began on March 21, 2018 and ended on April 10, 2018. On
March 21, 2018, the City sent a Notice of Intent to adopt a Mitigated Negative Declaration to a
total of 556 property owners and tenants within a 300 foot radius of the project site, adjacent
cities, and other potentially affected public agencies and utility service providers initiating the
public review period for the environmental document as described above. This notification was
also published in the Orange City News on March 21, 2018, was on file with the Orange County
Clerk Recorder, and was posted in four locations at the site. Copies of the document were
available for public review at the Orange Public Library & Local History Center, the Taft
Branch Library, at City Hall, and on the City’s website.
RECOMMENDED ACTION:
The following Planning Commission actions are recommended:
1) Adopt Planning Commission Resolution No. 11-18 entitled:
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF ORANGE RECOMMENDING CITY COUNCIL ADOPTION OF
MITIGATED NEGATIVE DECLARATION NO. 1855-17 AND
ASSOCIATED MITIGATION MONITORING AND REPORTING
PROGRAM, AND APPROVAL OF TENTATIVE TRACT MAP 0045-17,
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MAJOR SITE PLAN REVIEW NO. 0906-17, AND DESIGN REVIEW NO.
4914-17, FOR A NEW 727 UNIT (653 APARTMENTS AND 74
TOWNHOMES) MULTI-FAMILY RESIDENTIAL DEVELOPMENT AT
702-1078 WEST TOWN AND COUNTRY ROAD
AND
2) Adopt Planning Commission Resolution No. 12-18 entitled:
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF ORANGE RECOMMENDING CITY COUNCIL APPROVAL OF
ADMINISTRATIVE ADJUSTMENT NO. 0253-17 TO ALLOW FOR A
REDUCTION OF 132 PARKING SPACES IN CONJUNCTION WITH
MITIGATED NEGATIVE DECLARATION NO. 1855-17, TENTATIVE
TRACT MAP NO. 0045-17, MAJOR SITE PLAN REVIEW NO. 0906-17,
AND DESIGN REVIEW NO. 4914-17 FOR A NEW 727 UNIT (653
APARTMENTS AND 74 TOWNHOMES) MULTI-FAMILY RESIDENTIAL
DEVELOPMENT AT 702-1078 WEST TOWN AND COUNTRY ROAD
OR
3) Adopt Planning Commission Resolution No. 12-18 entitled:
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF ORANGE RECOMMENDING CITY COUNCIL DENIAL OF
ADMINISTRATIVE ADJUSTMENT NO. 0253-17 TO ALLOW FOR A
REDUCTION OF 132 PARKING SPACES IN CONJUNCTION WITH
MITIGATED NEGATIVE DECLARATION NO. 1855-17, TENTATIVE
TRACT MAP NO. 0045-17, MAJOR SITE PLAN REVIEW NO. 0906-17,
AND DESIGN REVIEW NO. 4914-17 FOR A NEW 727 UNIT (653
APARTMENTS AND 74 TOWNHOMES) MULTI-FAMILY RESIDENTIAL
DEVELOPMENT AT 702-1078 WEST TOWN AND COUNTRY ROAD
Commissioners Simpson, Glasgow, Willits and Correa all disclosed that they met with the
applicant.
Commissioner Gladson disclosed that she also met with the applicant and that as a
candidate for the City Council, she has a relationship with one member of the team who
made a donation to her campaign under the legal limit. She will not render any decision
rendered based on the meeting or the contribution.
Commissioner Correa asked the City Attorney if Commissioner Gladson needs to recuse
herself from this item.
Gary Sheatz, Senior Assistant City Attorney, responded that the responsibility rested with
Commission Gladson regarding her ability to vote on this item without any influence.
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Monique Schwartz, Associate Planner, provided an overview of the item consistent with the
staff report. She noted that staff received a letter from the applicant that morning requesting
changes to approximately 20 conditions of approval for the project. Staff discussed the
proposed changes with respective City departments and had included suggested red lined
revisions in the conditions in the Commission’s Hot File. In addition, wherever application
number TTM 0047 – 17 is referenced in the staff report, resolutions or her presentation, it
was important to note that the applicant had filed Vesting Tentative Tract Map No. 18113
for condominium purposes for the project.
Commissioner Gladson asked if the staff had any recommendations on potential options
or backup options if additional parking is needed in the future because the project does not
comply with the parking standards.
Ms. Schwartz, Associate Planner responded that since the preliminary review of the project,
the revised parking standards had been adopted and the applicant had an opportunity to use
tandem parking or parking lifts. Off-site shared parking agreements were also another
option, although they may not be practical for the applicant. There is no on-street parking
on Town and Country Road and all the adjacent uses are commercial.
Commissioner Willits asked if the applicant submitted their project under the old parking
regulations and if it was common practice to look at the three separate parcels as one whole
project.
Ms. Schwartz stated that staff was honoring the prior Code regulations based on the date
the application was submitted. She had reviewed the project as a whole; however the
townhome portion was completely parked per the Code standards; parcels A and B were
both deficiently parked. She was looking the townhomes as a separate part of the project.
Commissioner Willits asked if any of the units were contributing to their goals for the
workforce housing.
Anna Pehoushek, Assistant Community Development Director, stated there is a provision
in the Code that requires staff to discuss potential affordable units with the applicant; the
applicants were also asked to prepare a workforce housing study in order to demonstrate
the project can serve area employees. The Regional Housing Needs Assessment
allocation breaks down the number of housing units that the City is expected to create in
different income categories and the proposed units do not hit the levels for the low- and
very low-income population.
Chair Glasgow invited the applicant to approach.
Ed McCoy with Fairfield Residential approached and provided an overview of Fairfield
Residential.
Tobin Symmank with Architects Orange provided a visual presentation consisting of
vehicular circulation.
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Chris Hernandez with Dahlin Architecture and Planning, was responsible for the
townhome portion of the site. He provided a visual presentation of the landscaping,
elevations, architectural style and features, as well as color and material pallets.
Mr. McCoy returned to the podium. He stated that Fairfield’s intent was to plan the
entire 12 acre parcel, but individualize each parcel to standalone. They were asking for a
parking adjustment for parcels 1 and 2 because there is a possibility that these properties
could be owned by different owners in the future.
He explained that the apartment industry determines parking assessments on a per
bedroom basis. This property is parked at 1.25 spaces per bedroom which is a 1/4 space
above the normal on a project of similar nature in other cities. This site has rideshare
accommodations, bicycle storage throughout the development and tele-commuting
facilities which reduce the dependency on motor vehicles.
He stated the shared parking condition imposed on them is unattainable and infeasible.
Shared parking cannot occur between two separate facilities because that would give
rights to one property to go on another property and use it. This situation makes it un-
financeable as Fairfield will not be to find a bank or lender that will allow people from
one property to go over and park on another.
Mr. McCoy requested that Condition #2 in the Resolution of Approval 12-18 be modified
to state something to the effect that if a parking issue arises, the owners can meet with
City staff and attorneys to discuss options such as lifts, tandem parking or restriping for
compacts to provide additional parking.
Larry Scott with Fairfield explained the key to solving parking is management of the
project so that there is controlled access with assigned resident spaces. The concept of
shared parking with two separate garages that serve two legally separately owned parcels
is flawed and can't work. It would create a mismanagement between the two parking
structures that could end up being standalone communities in the future.
Ms. Schwartz clarified that the applicant’s references to each of the parcels being stand-
alone is something new, and up to this point in the project review process they were,
indeed, not. She explained that the project as a whole only works when taken as a whole
in terms of density and parking. When the project components are taken individually,
parcels 1 and 2 do not stand alone. Parcel 3, which is the townhome product, does stand
alone and meets the parking standards. Parcels 1 and 2 for Buildings A and B are both
deficient in parking and exceed the maximum density permitted in the zoning district.
When the three parcels are averaged together, the project works as a whole, but the
individual parcels do not stand alone except for parcel 3. With the applicant requesting
approval of a reduction of 132 spaces, staff had to ensure that parcels A and B, which are
both deficient in parking, have adequate parking together. For a binding mechanism,
staff included a condition of approval requiring shared access for parking of guest spaces
and resident spaces as a way to ensure that both buildings would be adequately parked.
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Chair Glasgow asked for confirmation that the applicant had to borrow density from parcel
3 to build parcels 1 and 2. Ms. Schwartz stated that was correct and there was also a
condition of approval requiring a recorded covenant for parcel B limiting the development
of units on parcel 3 to make the overall density comply with the General Plan and for staff
to be able to make the General Plan conformance finding.
She reiterated that there was a deficiency of 59 parking spaces on parcel A and 73 spaces
on parcel B for a total of 132 combined.
Commissioner Gladson asked the architect to discuss the project’s open space plan and
pedestrian linkages between all of the pieces and the Santiago Creek Trail.
Dane Delle with the applicant’s consultant MJS provided an explanation of the site's
connectivity and path of travel.
Commissioner Gladson stated she would like to see a pedestrian gate through a walkway
via the townhome parcel to access the nearby Santiago Creek Trail and thought this was a
missed opportunity given its proximity to the project site. She expressed concern that
project residents would be inclined to jaywalk at mid-block locations to access the trail.
She also asked if the applicant considered providing more one-bedroom units in the unit
mix to reduce the amount of required parking.
Mr. Delle stated it would become a property management issue if they did add an access
gate. He also stated that a change in the unit mix could become a leasing issue. He
explained the way in which parking would be assigned, and that Fairfield had actually
engaged a third-party parking company that manages many other apartment communities.
The Commissioners, applicant and staff discussed the various options such as lifts, valet
parking, tandem and restriping.
William Crouch, Community Development Director reminded the Commission that
adding lifts on the top floor could be a problem due to the current design for single
parking. The top-level would need to have the appropriate load bearing design for the
extra weight of tandem or stacked vehicles.
Commissioner Correa requested information about the red cladding material on the
apartment façade. He inquired about the durability and fade resistance of the material.
Mr. Symmank stated the material has a 15 year manufacturer's warranty.
Commissioner Correa also stated he would like the applicant to entertain one to two
apartments for low income.
Chair Glasgow opened the public hearing.
Dirk DeWolfe, CEO of Town and Country Manor, a senior living and care facility, stated
he was very concerned about the proposed parking deficiency and would be the most
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affected by this project. He had already been impacted by the illegal parking from other
residential projects in the area. As a care provider, they needed to have complete access to
their property
There were no other speakers therefore Chair Glasgow close the public hearing.
Commissioner Correa stated he visited two similar facilities with the applicant to evaluate
parking. One facility was able to adequately accommodate the parking needs; however
the second facility seemed to have poor management of parking rather than a lack of it.
Commissioner Gladson stated this was a good project, however the Commission is the
City Council's expert on land use, planning and parking and the Council would want the
Commission’s recommendation. She felt that the Commission was fundamentally
wrestling with arriving at a balanced approach to parking and this project needed a tool to
address a "just in case" situation should parking prove to be inadquate.
She proposed that staff draft a condition that asks the applicant to come up with a parking
management plan with a continual review process every year to monitor the situation.
Commissioner Simpson also agreed it was a good project and the applicant's very good
national experience gave him confidence. He agreed with Commissioner Gladson, and
was extremely concerned about Town and Country Manor and wanted the applicant to
maintain open communication with them.
Commissioner Willits agreed with his co-Commissioners that a mechanism was needed
to evaluate how well they were doing with the project’s parking. He was also concerned
about Town and Country Manor and wanted to see dialogue between the two parties.
Commissioner Correa agreed with his fellow Commissioners and felt that the applicant
understood the parking concerns.
Chair Glasgow liked the project, but was concerned with the parking and would like to
see a parking management plan as part of the resolution. He would like the applicant to
look at the loads on the top deck of the parking structure now in order to be prepared in
the event that they needed to install parking lifts. He also reiterated that they keep the
dialogue open with Town and Country Manor.
Gary Sheatz, Senior Assistant City Attorney encouraged the Commission to be specific
with what they wanted to see in the parking management plan so that it was clear for the
applicant.
The Commission provided guidance and recommendations to the applicant and staff for
what their expectations were including accommodations for assigned parking, tandem
parking and parking lifts.
Mr. McCoy stated he thought it was premature to draft a management plan at this time
because they don't know what the problems may be the future; he would rather see a
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condition of approval that states the applicant shall return with a parking management
plan within 30 days if the parking is inadequate. Another option would be to allow
Fairfield to come back to the City with a parking management plan prior to issuance of
the first building permit. This way they could move forward with the project construction
documents.
A motion was made to continue the item to the next appropriate date in order to allow
the applicant and City staff to review Commission's discussion and concerns and try to
identify solutions and return to the Planning Commission with a preliminary parking
management plan.
MOTION: Commissioner Gladson
SECOND: Commissioner Correa
AYES: Commissioners Gladson
NOES: Commissioners Glasgow, Simpson, Correa and Willits
ABSENT: None
ABSTAIN: None
A motion was made to adopt A Resolution of The Planning Commission of The
City of Orange Recommending City Council Adoption of Mitigated Negative
Declaration No. 1855-17 and Associated Mitigation Monitoring and Reporting Program,
and Approval Of Tentative Tract Map 0045-17, Major Site Plan Review No. 0906-
17, and Design Review No. 4914-17, for a new 727 Unit (653 apartments and 74
townhomes) Multi-Family Residential Development at 702-1078 West Town and
Country Road, to include a pedestrian gate between the Townhomes and Building B and
to accept the revisions made by staff for conditions of approval.
MOTION: Commissioner Glasgow
SECOND: Commissioner Willits
AYES: Commissioners Gladson, Glasgow, Simpson, Correa and Willits
NOES: None
ABSENT: None
ABSTAIN: None
MOTION CARRIED.
A motion was to adopt resolution of The Planning Commission of the City of
Orange recommending City Council approval of Administrative Adjustment No.
0253-17 to allow for a reduction of 132 parking spaces in conjunction with
Mitigated Negative Declaration No. 1855-17, Tentative Tract Map No. 0045-17, Major
Site Plan Review No. 0906-17, and Design Review No. 4914-17 for a new 727 unit (653
apartments and 74 townhomes) multi-family residential development at 702-1078 West
Town and Country Road with the adding of a condition that the upper floors will be
recalculated for higher votes to accept a lift parking if necessary and that the owners come
back with a parking management plan prior to the issuance of building permits and the
removal of shared parking between the two buildings in the parking management plan
shall return to the Planning Commission for review
Planning Commission May 21, 2018
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MOTION: Commissioner Glasgow
SECOND: Commissioner Correa
AYES: Commissioners Gladson, Glasgow, Simpson, Correa and Willits
NOES: None
ABSENT: None
ABSTAIN: None
MOTION CARRIED.
4. ADJOURNMENT:
A motion was made to adjourn at 11:06 p.m. The next regular meeting is scheduled on
Wednesday, June 4, 2018, at 7:00 p.m.
MOTION: Commissioner Glasgow
SECOND: Commissioner Willits
AYES: Commissioners Simpson, Correa, Gladson, Glasgow and Willits
NOES: None
ABSENT: None
MOTION CARRIED.
Meeting adjourned at 11:08 p.m.