_05072018-351Planning Commission May 7, 2018
1
Final Minutes
Planning Commission May 7, 2018
City of Orange Monday 7:00 p.m.
PRESENT: Commissioners, Glasgow, Gladson, Willits. Correa and Simpson
STAFF
PRESENT: Gary Sheatz, Senior Assistant City Attorney
Anna Pehoushek, Assistant Community Development Director
Chad Ortlieb, Senior Planner
Simonne Fannin, Recording Secretary
REGULAR SESSION
1.1 CALL TO ORDER: Chair Glasgow called the meeting to order at 7:01 p.m.
1.2 FLAG SALUTE: Chair Glasgow led the flag salute.
1.3 ROLL CALL: All Commissioners present.
1.4 PUBLIC PARTICIPATION: None
1.5 CONTINUED OR WITHDRAWN ITEMS: None
1.6 PLANNING MANAGER REPORTS: None
2. CONSENT CALENDAR:
2.1 APPROVAL OF MINUTES FROM THE REGULARLY SCHEDULED MEETING
OF APRIL 16, 2018.
Motion was made to approve the minutes as written:
MOTION: Commissioner Simpson
SECOND: Commissioner Gladson
AYES: Commissioners Gladson, Glasgow, Simpson and Willits
NOES: None
ABSENT: None
ABSTAIN: Correa
MOTION CARRIED.
Planning Commission May 7, 2018
2
3. COMMISSION BUSINESS:
3.1 GENERAL PLAN ANNUAL PROGRESS REPORT TO THE STATE OF
CALIFORNIA
California Government Code Section 65400 requires that cities submit an annual report on the
status of their General Plan and progress in its implementation to the Governor’s Office of
Planning and Research and Department of Housing and Community Development each year.
LOCATION: CITY OF ORANGE
NOTE: Since this item is informational in nature and involves no action by the
Planning Commission, the California Environmental Quality Act (CEQA)
does not apply. Notwithstanding, Final Program Environmental Impact
Report (EIR) No. 1815-09 for the Comprehensive General Plan Update was
certified on March 9, 2010 and prepared in accordance with the California
Environmental Quality Act. The implementation activities identified in the
subject report are addressed in the previously-approved General Plan EIR.
RECOMMENDED ACTION:
Receive and file 2017 General Plan Annual Progress Report for final
acceptance by the City Council.
Chad Ortlieb, Senior Planner, provided an update on the General Plan Annual Progress Report
consistent with the staff report and noted the special reporting forms associated with the
Housing Element required by the State that were contained in the report.
The Planning Commission and staff discussed aspects of the Housing Element policies and
the various challenges with the homeless and the services provided through various programs.
Mr. Ortlieb provided an explanation of how the City responds to requests from the County
when it would like to use property in the city for homeless shelters and services.
Commissioner Simpson asked about the remaining very low and low income units that
continue to be needed in Orange and how those related to the housing that had already been
built. Mr. Ortlieb stated the City has to show that they have the available sites for affordable
housing.
Commissioner Correa asked whether the shelter beds fulfill the numbers for the City’s
affordable housing need identified in the States Regional Housing Need Allocation (RHNA).
Anna Pehoushek stated the housing affordability levels are determined and are based on
household income and rental rates; therefore the RHNA breakout is meant to represent long-
term permanent housing units.
Commissioner Simpson's stated even though it is the responsibility of Chapman University to
address student housing, he feels it is important that the City encourage private development
Planning Commission May 7, 2018
3
on parcels that may be available for addressing student housing needs.
Commissioner Gladson added that the Housing Element set the table for how the City deals
with housing issues and how policies were put in order based on community participation.
Motion was made to receive and file 2017 General Plan Annual Progress Report for final
acceptance by the City Council.
MOTION: Commissioner Gladson
SECOND: Commissioner Correa
AYES: Commissioners Gladson, Glasgow, Simpson, Correa and Willits
NOES: None
ABSENT: None
ABSTAIN: None
MOTION CARRIED.
Planning Commission May 7, 2018
4
3.2 GENERAL PLAN CAPITAL IMPROVEMENT PROGRAM CONFORMITY
The Capital Improvement Program (CIP) serves as a single comprehensive plan of proposed
capital improvement projects for the budget year FY 2018-2019 and the four years thereafter.
In accordance with State law, the City must determine that the CIP is consistent with the
General Plan.
LOCATION: CITY OF ORANGE
NOTE: Staff has reviewed the list of projects identified in the CIP and determined
that a number of projects will likely involve the need for preparation of
environmental documentation in accordance with the California
Environmental Quality Act (CEQA). Appropriate CEQA documents will
be prepared after a specific project scope is defined but prior to City Council
approval of construction contracts.
The CIP General Plan conformity determination report is not a project per
CEQA Guidelines Section 15378. The CIP is a budgeting and fiscal
planning tool. It does not commit the City to construction or implementation
of any specific project.
RECOMMENDED ACTION:
Find that the projects identified within the proposed five-year Capital
Improvement Program are consistent with the City’s General Plan.
Chad Ortlieb, Senior Planner provided an explanation of General Plan Conformity
Determination for the City's Capital Improvement Program (CIP) covering 2018 through 2023
consistent with the staff report. He stated that in accordance with State Law, the City must
determine that the Capital Improvement Program is consistent with the General Plan. He
asked the Commission to find that the identified projects within the proposed five-year CIP
are consistent with the General Plan.
Commissioner Willits asked how projects were identified, prioritized, and placed on the CIP.
In response to Commissioner Willits question, Ms. Pehoushek, stated there are replacement
schedules for different facilities based on their age. The accumulation of finding and
prioritizing how money needs to be allocated to maintain the critical systems, is a major
component of identifying which projects are prioritized. Projects may also be added in
response to City Council priorities, Department Head recommendations, and requests
obtained from public comments made to the City Manager or at City Council meetings. Also,
a project may be brought to the forefront if there is grant funding for a project that the City
would like to pursue.
Commissioner Gladson stated she would like to see potential traffic calming efforts on
Cambridge Street brought to the attention of the City Council.
Planning Commission May 7, 2018
5
Commissioner Simpson noted that there were traffic improvement projects identified on
Santiago Canyon Road at Cannon and Katella and Struck that appear to coincide with
approved or pending development projects. Mr. Ortlieb stated that CIP Project decisions are
sometimes made based on anticipated development.
A motion was made find that the projects identified within the proposed five-year
Capital Improvement Program are consistent with the City’s General Plan.
MOTION: Commissioner Willits
SECOND: Commissioner Correa
AYES: Commissioners Gladson, Glasgow, Simpson, Correa and Willits
NOES: None
ABSENT: None
ABSTAIN: None
MOTION CARRIED.
Planning Commission May 7, 2018
6
4. ADJOURNMENT:
The next regular Planning Commission Meeting will be held on May 21, 2018 at 7:00 p.m.
in the Weimer Room.
A motion was made to adjourn at 7:47 p.m. The next regular meeting is scheduled on
Monday, May 21, 2018, at 7:00 p.m.
MOTION: Commissioner Simpson
SECOND: Commissioner Willits
AYES: Commissioners Willits, Gladson, Glasgow, Correa and Simpson
NOES: None
ABSENT: None
MOTION CARRIED.
Meeting adjourned at 7:47 p.m.