SR - - PURCHASE TWO SERVICE TRUCKS FROM FORD OF ORANGE THROUGH COOPERATIVE PURCHASING AGREEMENT . . .
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Decem er 11, 2018 _ .
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
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FROM:. _ . _Christopher.Cash,_Public Works Director
REVIEW: City Manage Finance �� - -
1 . SUBJECT
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Purchase of.two service trucks for the Department of Public:llVorks; Water Division; :
2. : : SUMMARY
Purchase. of..two vehieles from Ford of. .Orange through a .Cooperative Purchasing
Agreement,:as replacements f.or two current units that have reached the end of :their
:. service li e.
3. RECOMMENDED ACTION
1,. . Approve the purchase of two, heavy duty trucks.witfi service. o. ies an cranes
from Ford of Orange for$273,383: '
2. Authorize Fleef Services staff to outfit the:units with amber.warning lights for a:total
cost of $8;000.. ..
3.: Authorize the :City Manager to surplus the replaced:vehicles.
4. FISCAL IMPACT
The fotal expendifure for this purctiase is $281,383 and:will be funded thr:ough:
Equipment.Replacement (720) . $115,.000
Water Utility Operations (600) 166,383
Totat:: . $281,383
5. STRATEGIC PLAN GOALS
Goal 1: Provide.for a safe community .
a: Provide staffing and resources to.deliver services that ensure public safety.
Goal 2: Be a fiscally healthy community
a::Expend fiscal.resources responsibly:
. _ . . . .
ITEM 3 • � � 12/11/2018
6. DISCUSSION AND BACKGROUND
After a review of the current vehicle replacement list, it was determined that the purchase
of two heavy duty service trucks with cranes are needed for the Department of Public
Works, Water Division. The vehicles to be replaced are unit numbers 1273 and 1295.
Vehicle Outline
• Both units will be outfitted with a 14-foot service body and a 5,000-pound crane for
a total of$273,383.
• Amber warning lights, including flashing directional arrow boards and corner
strobes, along with four work lights, will be installed by Fleet Services staff at a
cost of $4,000 per vehicle, for a total of $8,000. Additional funds have been set
aside within the Equipment Replacement Fund (720) for this cost.
• Total expenditure is $281,383.
Bid Specifications are available for public review in the Purchasing Division of the Finance
Department.
7. ATTACHMENT
1. Ford of Orange Cooperative Purchasing Agreement Bid
ITEM 2 12/11/2018
BID ABSTRACT - FORD OF ORANGE
COOPERATIVE PURCHASING AGREEMENT BID
December 11, 2018 Service Trucks
F-550 Reg Cab Service Truck with Harbor Service
Body
Base Price 101,548.51
Ford Chassis Options:
1 Power Group (90L) 915.00
2 MyKeys (2 Qty) 330.00
Harbor Truck Body Options
S-MD-9PAK-22 Mech 9 Drawer 2,893.29
Auto Crane 5005EH 2O,644.46
After Market Rear Camera 523.80
Total 126,855.06 2 ea. $ 253,710.12
Auto Crane 5005EH 2O,644.46
Tax $ 19,662.53
Tire Fee $ 10.50
Ford of Orange Total Cost $ 273,383.15
City of Orange Public Works Dept, Fleet Services
Amber Warning Lights 4,000.00 2 ea 8,000.00
Tota/Cost fo�two Service Trucks with Auto Cranes $ 281,383.15
CITY COLJNCIL MINUTES DECEMBER 11, 2018
3. CONSENT CALENDAR(Continued)
3.11 Final Acceptance of Bid No. 178-29; Annual Pavement Maintenance at Various
Locations,Fiscal Year 2017-2018; and authorization to file Notice of Completion with
the County Recorder. (AGR-6608)
ACTION: Accepted Annual Pavement Maintenance at Various Locations, Fiscal Year
2017-2018 (FY18) as complete; and authorized the Mayor and City Clerk to execute the
Notice of Completion.
3.12 Final Acceptance of Bid No. 178-32; Cambridge Storm Drain Project; and
authorization to file Notice of Completion with the County Recorder. (AGR-6611)
ACTION: Accepted Cambridge Storm Drain Project as complete; and authorized the
Mayor and City Clerk to execute the Notice of Completion.
3.13 Authorization to advertise for bids for the Orange Police Headquarters and Water
Yard Admin Building Roof Coating Project; Bid No. 189-17. (C2500.M.5)
ACTION: Approved the plans and specifications and authorized advertising for bids for
the Orange Police Headquarters and Water Yard Admin Building Roof Coating Project.
3.14 Claims for Damages. (C3200.0)
ACTION: Denied the following claims for damages and referred to City Attorney and
Claims Adjuster:
a. Gerardo Rodriguez
b. Angela Cuenca
c. Sivana Halevy
d. Jessica Patsos
3.15 Award of contract to Sequel Contractors, Inc. for Community Development Block
Grant Tularosa Neighborhood and West Palmyra Avenue Street Rehabilitation
Project for Fiscal Year 2017-2018; Bid No. 189-12. (A2100.0; AGR-6714)
ACTION: 1) Awarded the contract in the amount of$578,465 to Sequel Contractors, Inc.
of Santa Fe Springs, California; and authorized the Mayor and the CiTy Clerk to execute
the contract on behalf of the City; and 2) Authorized the transfer of $41,493 from
310.9645.56330.30095 (CDBG-Tularosa Neighborhood Street Rehabilitation) to
310.9645.56330.30094 (CDBG-West Palmyra Avenue Rehabilitation).
3.16 Purchase of two service trucks for the Department of Public Works,Water Division.
(C2500.M)
NOTE:Mayor Murphy recorded an abstention due to a potential conflict with employment.
ACTION: 1) Approved the purchase of two, heavy duty trucks with service bodies and
cranes from Ford of Orange in the amount of$273,383; 2) Authorized Fleet Services staff
to outfit the units with amber warning lights for a total cost of$8,000; and 3) Authorized
the City Manager to surplus the replaced vehicles.
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