SR - BID-189-15 - ADVERTISE BIDS METROLINK PARKING LOT RESTORATION ` oF o�
.V~`~��GO�PO�T�O�~'�
*� 'a AGENDA ITEM
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�O�%�G°'� December 11, 2018
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Christopher Cash, Public Works Director�
REVIEW: City Manag r Finance ��/
1. SUBJECT
Approval of plans and specifications for SP-4079, Metrolink Parking Lot Restoration and
authorization to advertise Bid No. 189-15.
2. SUMMARY
Construction documents and specifications are complete for the Metrolink Street Parking
Lot Restoration. The project is ready to be advertised for bids. The estimated construction
cost is $97,700, which includes 15% for contingency and construction engineering.
3. RECOMMENDED ACTION
Approve the plans and specifications, and authorize advertising for bids for the Metrolink
Parking Lot Restoration.
4. FISCAL IMPACT
The total expenditure for this project is $97,700 and will be funded in Metrolink Parking
Lot Resotration (20372) through Merged 2008 Tax Exempt Bonds (954).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The Public Works Department has completed the preparation of plans and specifications
for the Metrolink Parking Lot Restoration project, located at the northeast corner of West
Chapman Avenue and North Lemon Street, and is requesting authorization from the City
Council to advertise and receive public bids.
ITEM 3.� � 12/11/2018
Since 2009, the City has been working with Orange County Transportation Authority
(OCTA) to design and construct the parking structure at the Orange Transportation
Center located on Lemon Street and Chapman Avenue. Upon completion of the parking
structure, the City will implement the next phase which involves the restoration of the ten-
space parking lot being used by the contractor for construction staging. The scope of work
includes clearing and grubbing, removal of existing pilasters and fence, restoration of the
landscape areas and irrigation, replacement of existing lights, pavement rehabilitation,
and painting of parking stalls.
The total estimated construction cost including 15% for contingencies and construction
engineering is $97,700. Upon receipt of public bids, staff will return to the City Council
and recommend any funding adjustments and award of contracts based on the outcome
of the public bid. Construction is scheduled to begin in February 2019 and is expected to
be completed within 45 calendar days.
The proposed project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing
Facilities" Class 1 (c). The CEQA Notice of Exemption will be filed with the County
Recorder's Office upon Council's approval of the plans and specifications.
Plans, specifications, and cost estimates are available for review in the Public Works
Department.
7. ATTACHMENT
• Location Map
ITEM 2 12/11/2018
City of Orange - Location Map
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Public Works
CITY COUNCIL MINUTES DECEMBER 11, 2018
3. CONSENT CALENDAR(Continued)
3.4 Investment Oversight Committee report for the period ending November 30, 2018.
(OR1800.0.27.16)
ACTION: Received and filed.
3.5 Agreement with MTM Business Systems, doing business as Vital Valt, for the
purchase and installation of modular cabinetry. (A2100.0; AGR-6689)
ACTION: 1) Approved the agreement with MTM Business Systems for the purchase and
installation of modular cabinetry and authorize the Mayor and the City Clerk to execute
the agreement on behalf of the City; 2) Authorized the appropriation of $80,393 in the
following expenditure account number 355.4011.55131.00000, Federal Asset Forfeiture—
Furniture; 3)Authorized the appropriation of$72,797 in the following expenditure account
number 570.4011.51401.00000, Police Facilities—Repairs to Building.
3.6 Agreement with Convergint Technologies for equipment and installation of video
surveillance systems. (A2100.0; AGR-6715)
ACTION: 1) Approved the agreement with Convergint Technologies in the amount of
$176,034 and authorize the Mayor and City Clerk to execute the agreement on behalf of
the City; 2) Authorized the appropriation of$60,000 from Park Acquisition Infill (510)
unreserved fund balance to account number 510.7021.56020.30042; and
3)Authorized the appropriation of$90,000 from Information Technology(790)unreserved
fund balance to account number 790.1601.56033.20348.
3.7 First Amendment to Consultant Services Agreement with Wolff/Lang/Christopher
Architects, Incorporated for architectural design services for the Fire Station 2
Apparatus Bay Project. (A2100.0; AGR-6462.1)
ACTION: Approved the amendment to agreement with Wolff/Lang/Christopher
Architects, Incorporated for architectural design services for the Fire Station 2 Apparatus
Bay Project; and authorized the Mayor and the City Clerk to execute the agreement on
behalf of the City.
3.8 Authorization to advertise for bids for the Annual Concrete Replacement Project
Fiscal Year 2018-2019; Bid No. 189-14. (54000.5.7)
ACTION: Approved plans and specifications and authorized advertising for bids for the
Annual Concrete Replacement Fiscal Year 2018-2019.
3.9 Authorization to advertise for bids for the Metrolink Parking Lot Restoration; Bid
No. 189-15. (P2500.0.9)
ACTION: Approved plans and specifications and authorized advertising for bids for the
Metrolink Parking Lot Restoration.
3.10 Final Acceptance of Bid No. 178-31; Palmyra Avenue Street Improvements Fiscal
Year 2017-2018; and authorization to file Notice of Completion with the County
Recorder. (AGR-6610)
ACTION: Accepted Palmyra Avenue Street Improvements as complete; and authorized
the Mayor and City Clerk to execute the Notice of Completion.
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