SR - BID-189-14 - ADVERTISE BIDS ANNUAL CONCRETE REPLACEMENT PROJECT FY 2018-2019 OF O _
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December 11, 2018
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: . CHristopher Cash, Public.Works Directo
REVIEW: City Mana r Financ -
1 . SUBJECT
Approval of plans and specifications for SF-4080; Annual Concrete Replacement Project
Fiscal Year 2018-2019 and autfiorization to advertise Bid No. 189=14.
2. SUMMARY
Construction: documents and specifications are complete for the Annual Concrete
Replacement Project .Fiscal Year-2018=2019. The project is ready to be .advertised for.
bids: The estimated construction cost is $400,000, which includes 15% for contingency
and constr:uction engineering.
3. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising for bids for the Annual
Concrete Replacement Fiscal Year 2018-2019:
4. FISCAL IMPACT
The total expenditure for this. project is $400,000 and will be: funded through Traffic
Improvement Measure M2 (263):
Contractual Services $150,000
Pavement Management Program (13120) 250,000
Total: $400,000
5. STRATEGIC PLAN.GOALS
Goal 1: Provide for_a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
� ITEM 3 . � 1 12/11/2018
6. DISCUSSION AiVD BACKGROUND
The project is part of the annual street maintenance replacement at various locations for
curb, gutter, sidewalk, driveway, cross gutter, and ADA sidewalk access ramps. The
Annual Concrete Replacement Project, within the Pavement Management Program
(13120), includes a component of annual maintenance services on a scale large enough
that these services require an outside contractor. As such, this contract is funded from
both the operations and the CIP budgets previously approved by Council.
Utilizing the City's Pavement Management Plan (PMP) ranking of the current street
conditions, city staff prepared a list of streets requiring pavement rehabilitation for Fiscal
Year 2018-2019 (FY 19). The street rehabilitation and slurry seal projects are scheduled
for authorization to advertise later this fiscal year and will replace all the concrete in need
within the street improvement limits.
The total estimated quantities for concrete replacement are as follows
1. 1,300 Linear feet of curb and gutter
2. 13,000 Square feet of sidewalk
3. 1,500 Square feet of driveway apron
4. 2,100 Square feet of cross gutter
5. 11 ADA sidewalk access ramps
Construction is estimated to begin in February 2019 and to be completed by May 2019.
The proposed project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing
Facilities" Class 1 (c). The CEQA Notice of Exemption will be filed with the County
Recorder's Office upon Council's approval of the plans and specifications.
Specifications, and cost estimates are available for review in the Public Works
Department.
7. ATTACHMENT
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�ITEM 2 12/11/2018