SR - - ELECTED CITY CLERK VACANCY OF,O.
*������c� AGENDA ITEM
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9�'�A��.�.���.����a November 13 2018
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Reviewed/Verified By:.
TO: Honorable Mayor and
Members of the City Council Finance Director
FR�M• Wayne W. Winthers��(/B°� To Be Presented By: Wayne W.Winthers
Clty AttOrriOy Cons Calendar City Mgr Rpts
Council Reparts Legal Affairs
Boards/Cmtes Public Hrgs :
X Admin Reports Rlan/Environ
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1. SUBJECT
Discussion and possible action regarding City Clerk vacaney. .
2. SUMMARY
City Clerk Mary Murphy resigned her position at the close of tlie October 9, 2018 city council
meeting. The city council must now decide how to fill this vacaney. The city counc'il may either .
appoint an individual to finish out Ms. Murphy's current term which expires in No.vember 2020,
or hold a special election. .
3, RECOMMENDED ACTION/MOTION
Take whatever action the city council feels appropriate regarding the possible appointment of City
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Clerk; �
4. FISCAL IMPACT
Norie anticipated. -
5, STRATEGIC PLAN GOAL(S)
1. Be a fiscally healthy community
Strategies:
b) Expend fiscal resources responsibly.
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_ ITEM #�• 1 11/13/18
6. GENERAL PLAN IMPLEMENTATION
Not Applicable.
7. DISCUSSION and BACKGROUND
City Clerk Mary Murphy resigned her position at the close of the October 9, 2018 city council
meeting. Government Code Section 36512 governs the options the city council has in filling this
elected position. The city council is given two choices, (1) appoint someone, or (2) call a special
election. If council wishes to appoint, it must be done within 60 days of the vacancy which is no
later than December 8, 2018. If there is no appointment within 60 days,then the position must be
filled by special election. In this case, the special election would be held at the next regularly
established election date, which by statute would be March 5, 2019. The cost of such an election
would be much greater than our typical municipal election and would be dependent on whether
any other county elections are occurring on that date.
At its October meeting, the city council instructed staff to advertise the city clerk vacancy and
request applications be submitted by any interested parties. At the time of this writing, two
applications had been received.
The duties of the city clerk includes, the administration of democratic processes such as elections,
, access to city records,and all legislative actions,and also acts as the compliance officer for federal,
state and local statutes (such as the Political Reform Act, the Brown Act, and the Public Records
Act).
8. ATTACHMENTS .
ITEM # 2 11/13/18