SR - - APPROPRIATION STATE OF CALIFORNIA OFFICE OF EMERGENCY SERVICES FUNDS FY 18��CO,PN 41 G•_1.�
UtPTY Y
OF 0
AGENDA ITEM
November ,3,zo1a
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
City Manager
FROM: Doug Fackiner VA
Fire Chief
1. SUBJECT
ReviewedNerified B
City Manage
Finance Dire
To Be Presented By:
Cons Calendar _
City Mgr Rpts
Council Reports _
Legal Affairs
Boards/Cmtes _
Public Hrgs
Admin Reports
Plan/Environ
Appropriation of funds received from State of California Office of Emergency Services (Cal-
OES) to Fiscal Year 2017-18 (FYI 8).
2. SUMMARY
Costs for strike team and individual overhead deployments represent non -budgeted expenditures
for the Fire Department. These costs are reimbursed by the State of California Office of
Emergency Services at a later date. The Fire Department recently received reimbursement
payments in FY18 for the following amounts;
Salmon August Complex Fire in Siskiyou County $26,670.33
Wildomar Fire in Riverside County 6,022.13
Thomas Fire in Ventura County 459,225.05
Total: $491,917.51
Following the receipt of these payments, funds need to be appropriated into the appropriate
expenditure accounts for FY 2017-18.
3. RECOMMENDED ACTION
1. Accept into the City's revenue budget a total reimbursement of $491,917.51 in reimbursement
payments into account number 100.3021.48212 — Reimbursement from OES, within the
following project numbers:
ITEM 11/13/18
Description of Incident
Reimbursement
Project
Account
Revenue
Amount
Salmon August Complex Fire
40162
$26,670.33
Wildomar Fire
40177
6,022.13
Thomas Fire
40180
459,225.05
Total:
$491,917.51
2. Authorize the appropriation into expenditure account number 100.3021.50221 — Overtime -
Safety, within the project numbers and amounts as follows:
Description of Expenditure
Project
Account
Expenditure
Amount
Salmon August Complex Fire
40162
$26,186.88
Wildomar Fire
40177
6,022.13
Thomas Fire
40180
458,477.86
Total:
$490,686.87
3. Authorize the appropriation into expenditure account number 100.3021.53860 — Strike Team
Expenditures, within the project numbers and amounts as follows:
Description of Expenditure
Project
Account
Expenditure
Amount
Salmon August Complex Fire
40162
$483.45
Thomas Fire
40180
747.19
Total:
$1,230.64
4. FISCAL IMPACT
The total appropriations for this reimbursement are funded by the additional revenue received
from Cal-OES.
15. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community.
a. Provide staffing and resources to deliver services that ensure public safety.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Goal 3.0: Protect lives and property of Orange residents and businesses from
urban and wild land fire hazards.
Policy 3.7: Continue to adopt and honor agreements with adjacent communities for mutual aid
assistance.
ITEM 2 11/13/18
7. DISCUSSION and BACKGROUND
The Fire Department is a party to a state -level agreement with Cal-OES to provide fire and
emergency assistance to State and Federal Fire agencies. This agreement is managed by Cal-OES
and referred to as the California Fire Assistance Agreement (CFAA). Under this agreement,
Orange City Fire Department generally provides resources two different ways; Strike Teams and
Individual Overhead.
Strike team deployments involve an Engine Company or Battalion Chief/Deputy Chief
responding with their vehicle as part of a multi -agency team to an incident. Individual Overhead
resources respond to fill a specific role for an incident, such as Safety Officer or Line Emergency
Medical Technician (EMT). Following the return from one of these incidents, reimbursement
paperwork and invoices are submitted by the Fire Department to Cal-OES. The additional funds,
if appropriated, will reimburse Fire Department overtime and travel expenditures incurred during
these incidents.
As reimbursements were received in FY18 for matching expenditures incurred, the
appropriations should properly be made to that year.
8. ATTACHMENTS
N/A
ITEM 3 11/13/18