SR - - APPROPRIATION OF PARK DEVELOPMENT FEES SHAFFER PARK RENOVATION PROJECT *���°�°��c* � AGENDA ITEM
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yQ��,,„,4���a November 13, 2018
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Reviewed/Veri�ed B :
TO: Honorable Mayor and City Manager
Members of the City Council Finance Direct
To Be Presented By: Bonnie Hagan
THRU: Rick Otto
City Manager / X Cons Calendar _ City Mgr Rpts
� Council Reports Legal Affairs
FROM: Bonnie Hagan � Boards/Cmtes Public Hrgs
Community Services Director Admin Reports Plan/Environ
1. SUBJECT
Appropriation of park development fees for the Shaffer Park Renovation Project.
2. SUMMARY
The Shaffer Park Renovation Project is in the final stages of construction, with an anticipated
park opening in early 2019. An appropriation of park development fees is necessary to purchase
operational supplies needed to re-open the park for public use and complete maintenance items
outside of the current construction contract.
3. RECOMMENDED ACTION
Authorize the appropriation of $100,000 from Fund 510 (Park Acquisition-Infill) unreserved
fund balance to expenditure account number 510.7022.56020.30042 (CIP — Shaffer Park
Renovation).
4. FISCAL IMPACT
Sufficient Park Acquisition—Infill (510) funds are available to support the requested
appropriation.
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the Community.
a. Refurbish, maintain, develop and/or expand public use places and spaces.
ITEM 3•�3 1 11/13/18
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
Policy 5.1: Maintain existing City parks at levels that provide maximum recreational benefit
to City residents.
7. DISCUSSION and BACKGROUND
Background
The Shaffer Park Renovation Project involves demolition of the existing community building and
concession stand, construction of a new slightly larger community building, a new concession
building with restrooms, renovation of the existing lighted ballfield, new walkways, landscaping,
irrigation, parkway lighting, reconfigured parking, new shaded exercise equipment, and shade
sails for the existing tot-lot.
Programming in the community room includes tiny tot classes, a variety of fitness and specialty
contract classes, summer day camp, and facility rentals. The ballfield is a multi-use field
available for baseball or softball with an outfield soccer overlay. As such, it requires use of a
portable pitching mound for baseball.
In November'2016, City Council awarded a comprehensive design/build agreement to Morillo
Construction Inc. (MCI) for $6.3 million. Construction began in September 2017 and MCI is
anticipating substantial completion in late December 2018.
Discussion
As the project progresses, staff has identified the need to complete additional maintenance work
outside of MCI's scope of work. The existing restroom building is in need of drainage
improvements, new fixtures and amenities, and reconfigured new partitions. This work is
estimated at $30,000. After removal of the old community building, as well as new grading and
landscape along the south edge of the property, it was determined the property wall separating the
park from the adjacent homes needs to be painted. This work is estimated at $10,000. Furniture,
fixtures and equipment (FF&E) are also needed to outfit the new community building/kitchen,
concession building, ballfield, and park amenities. These items are estimated at a combined total
of$60,000. A detailed list of FF&E items is attached for reference.
Funding
An appropriation of$100,000 from unreserved park development fees is necessary to support the
completion of the items outlined above. This, combined with the current appropriation of
$7,188,719, will bring the new total amount appropriated to the project to $7,288,719.
Two additional costs still pending include change orders to MCI for unforeseen
conditions/additional work, and an amendment with Smith Emery for additional concrete testing.
ITEM 2 11/13/18
These items 'combined are currently estimated at $92,000. Staff will return to City Council as
needed for approval of additional amendments and/or appropriations.
�
There are sufficient funds in the Fund 510 fund balance to support the requested appropriation
and currently estimated pending items. Below is a funding summary outlining project
components and funding status.
' � ��, :: ,, PROJECT.COMPONENTS . . " ,.,. : . . .�, > .. . Cit 's.Costs :'. ,
Construction Management—GKK Works $ 363,511
Design/Construction—Morillo Construction Inc. 6,300,000
Utilities and Testing—geotechnical, electrical support, materials and soils 251,985
testing, environmental assessment, abatement
Shade Sails—Shade Structures Inc. 160,769
Equipment — drinking fountain, waste containers, litter receptacles, delta 36,301
controls for HVAC
Sub-total $7,112,566
ITEM FOR CONSIDERATION Nov. 13,2018. . '. ,. � °- '
Maintenance projects for existing restroom $ 30,000
Painting of the south ro erty wall 10,000
Furniture,Fixtures and E ui ment(FF&E) 60,000
Sub-total 100,000
PENDING:ITEMS ` ' City's Estimated Future Costs
Smith-Emery Laboratories—Concrete Testing $ 17,000
MCI Change Orders (estimated as of 10/29/18) 75,000
_ .
Sub-total 92,000
ESTIMATED P.ROJECT T.OTAL'� _, �, ` . � . •. A:µ- ;;. _ ., . :.$7,304;566,
. ';: . FUNDING.STATUS- : � . � �
Funds reviousl a ro riated to Shaffer Park
Fund 510 (Park Ac uisition—Infill) $7,184,719
Fund 500—Women's Club Donation 4,000
Sub-total $ 7,188,719
. , . . , . , ,
Pro osed funds for'allocatiom on�Nov:,13,,2018 � ` � �
Fund 510(Park Ac uisition—Infill) 100,D00
_
PROJECT ALLQCATION TOTAL AFTER Nov. 13,:2018 :� ' :, � �` 7,288;719.
Estimated:need for future allocation of endin items '
Fund 510(Park Ac uisition—Infill) 15,847
TOTAL = , � � -.. . � _ . �, . - -a�. . , il .$7;304 566
8. ATTACHMENT
• Shaffer Park Renovation FF&E List
ITEM - 3 11/13/18
Shaffer Park Renovation - FF&E List
10/29/2018
Item Vendor Link QTY Unit Cost TOTAL
. . _ . . . . .. . .
- . . : ..
Instructor�Supplies •:. . . ' - .. �
Clock Amazon htt s: www.amazon.com d 601LYSY4BP ref=ss a dk detail 2? sc=1& 3 $17.99 $54
Covered bulletin boards Office Depot https://www.officedepot.com/a/products/486635/MasterVision-Enclosed- 1 $506.99 $507
Covered White boards Office Depot https://www.officedepot.com/a/products/792511/Mayline-Gray-Laminate 1 $566.99 $567
Steel storage cabinets OfficeMax https://www.officedepot.com/a/products/759964/Tennsco-Jumbo-Storage 2 $679.99 $1,360
- . _... ;. . _ _ . . . ..
Kitcl�en.Appliances - . � ' �
Refridgerator w/ice maker Best Buy https://www.bestbuy.com/site/samsung-25-5-cu-ft-french-door-refrigerat 1 $2,100.00 $2,100
Convection electric stove/oven Best Buy https://www.bestbuy.com/site/samsung-5-9-cu-ft-convection-freestanding 1 $1,709.99 $1,710
Microwave Best Buy https://www.bestbuy.com/site/Ig-2-0-cu-ft-family-size-microwave-black-st 1 $350.00 $350
Trashcan- 11.9 Gallon Costco htt s: www.costco.com Semi-Round-11.9- allon-Stainless-Steel-Trash-Ca 2 $69.99 $140
_. , - - _,, . _ _. . _ , . . _ -
Facility Funcfions � � - - - . -
Entrance Mat Amazon htt s: www.amazon.com NoTrax-109S0035CH-Entrance-Entrancewa s-Th 6 $45.89 $275
Kitchen Mats Amazon htt s: www.amazon.com Sk -Comfort-Fati ue-Kitchens-Standin d B00 2 $37.97 $76
All weather door mats Home Depot https://www.homedepot.com/p/4URFIoor-Black-72-in-x-94-in-Polypropyle 2 $293.54 $587
Door stoppers Home Depot https://www.homedepot.com/p/Shepherd-Designer-Satin-Nickel-Door-We 20 $6.32 $126
Kitchen Cabinet Locks Amazon https://www.amazon.com/Master-Lock-Padlock-Aluminum-131Q/dp/B000 2 $14.99 $30
Step stool/ladder OfficeMax htt s: www.officede ot.com a roducts 9801569 Louisville-Steel-3-Ste - 2 $67.26 $135
Hand vac Best Buy https://www.bestbuy.com/site/shark-bagless-cordless-hand-vac-lavender/ 1 $64.99 $65
Fans Best Buy https://www.bestbuy.com/site/vie-air-industrial-20-pedestal-fan-black/588 3 $89.99 $270
Platform Dolly Amazon https://www.amazon.com/Magna-Flatform-Capacity-Folding-Platform/dp/ 1 $70.42 $70
Rolling step stool OfficeMax https://www.officedepot.com/a/products/912493/Rubbermaid-Rolling-Ste 4 $86.99 $348
96 Gallon Trash Can Home Depot https://www.homedepot.com/p/Toter-96-Gal-Greenstone-Trash-Can-with- 1 $89.98 $90
4x6 Logo Mats American https://www.americanfloormats.com/premium-carpet-logo-mats/ 2 $315.80 $632
Trashcan- 11.9 Gallon Costco htt s: www.costco.com Semi-Round-11.9- allon-Stainless-Steel-Trash-Ca 4 $69.99 $280
, _ . . _ . . . . -
Snackbar._ ; _ - , _ . .
Mound All Star Mounds http://allstarmounds.com/allstar4.html 1 $2,349.00 $2,349
Cart Grainger htt s: www. rain er.com roduct DAYTON-Tiltin -Fork-Hand-Truck-2LRL 1 $279.20 $279
M6inte"nance Supplies =� . . - ' � _ -
Wet Floor Signs Amazon htt s: www.amazon.com AMENITIES-DEPOT-2-Sided-Fold-out-SP-17A d 1 $29.49 $29
Page 1 of 2
Wet Mop Amazon htt s: www.amazon.com Cedar-Commercial-Grade-Heav -Loo ed-End-St 1 $29.99 $30
Mopping Bucket Amazon htt s: www.amazon.com d B000061COK ref=twister 606XXDGYC9? en 1 $67.90 $68
Broom Home Depot htt s: www.homede ot.com Libman-Extra-Lar e-Indoor-Outdoor-An I 1 $10.97 $11
Dust pan Home Depot htt s: www.liomede ot.com uickie-l4-in-Jumbo-Debris-Dust-Pan-495 1 $16.99 $17
Dry Mop Amazon htt s: www.amazon.com JINCLEANTM-Industrial-Hardwood-Telesco ic-CI 1 $29.99 $30
_. . � ... �
Tables a"nd Chairs µ� ' � '
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Tables MityLite 28 $195.90 $5,485
Table Cart MityLite 2 $429.30 $859
Chairs KI 130 $52.00 $6,760
Chair Cart KI 4 $142.00 $568
. . -.. � n--^ s
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. � ,
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P,rograin�Supplies �` � s �� :�. �
Garage Organizer Amazon htt s: www.amazon.com Hone �-Can-Do-S orts-Accessor -Or anizer-Bask A � 1 $248.99 $249
Tablet Best Buy htt s: www.bestbu .com site microsoft-surface- ro-12-3-touch-screen-in 1 $799.00 $799
Portable Speaker Amazon htt s: www.amazon.com ION-Audio-Tail ater-Portable-Bluetooth d B00 1 $119.00 $119
Office ��' ..� ,��� �_ �.
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Safe Amazon htt s: www.amazon.com Sent Safe-Securit -Medium-Di ital-X055 d B 1 $52.78 $53
Steel Desk Office Depot htt s: www.officede ot.com a roducts 429064 Lorell-Fortress-Series-6 1 $550.79 $551
Desk Chair Office Depot htt s: www.officede ot.com a roducts 388262 Reals ace-Modern-Com 1 $84.99 $85
,_. .... .....: ,;v.. .;.. . .�ik .-, ...... '- " - .. 9�?� i'a n":-.
P,'ar�o Furn�ture:,and Park F�xtures, „ ;, ' � ~� _
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Outdoor seating $7,000
Kiosks 2 $1,500.00 $3,000
Plaque installed 1 $3,000
Skate Stoppers 250 $12.00 $3,000
ggqs . 2 $s,000.00 $z,000 .
Outdoor Trashcans 6 $90.00 $540
._
Grand Op„'en�ng a .� ' - °
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Community Celebration $5,500
SUB-TOTAL , -4,$52,153
S&H 5% $2,608
TAX 8.75% $4,563
ESTIMATED"�TOTAL�*' =:$59;324
Page 2 of 2
CITY COUNCIL MINUTES NOVEMBER 13, 2018
3. CONSENT CALENDAR(Continued)
3.12 First Amendment to Attorney Services Agreement with the law firm of Woodruff,
Spradlin & Smart to provide legal services related to litigation defense in the matter
of Creative Home dba CHI Construction v. City of Orange. (A2100.0; AGR-6543.1)
ACTION: Approved a First Amendment to Attorney Services Agreement with Woodruff,
Spradlin & Smart in the amount of$14,000; and authorized the Mayor and City Clerk to
execute on behalf of the City.
3.13 Appropriation of park development fees for the Shaffer Park Renovation Project.
ACTION: Authorized the appropriation of$100,000 from Fund 510 (Park Acquisition-
Infill) unreserved fund balance to expenditure account number 510.7022.5602030042
(CIP—Shaffer Park Renovation).
3.14 Appropriation of funds received from State of California Office of Emergency
Services to Fiscal Year 2017-18. (C2500.I�
ACTION: 1) Accepted into the .City's revenue budget a total reimbursement of
$491,917.51 in reimbursement payments into account number 100.3021.48212 —
Reimbursement from OES, within the following project numbers:
Project Revenue
Description of Incident Account Amount
Reimbursement
Salmon Au st Com lex Fire 40162 $26,670.33
Wildomar Fire 40177 6,022.13
Thomas Fire 40180 459,225.05
Total: $491,917.51
2) Authorized the appropriation into expenditure account number 100.3021.50221 —
Overtime-Safety, within the project numbers and amounts as follows:
Project Expenditure
Descri tion of Ex enditure Account Amount
Salmon Au ust Com lex Fire 40162 $26,186.88
Wildomar Fire 40177 6,022.13
Thomas Fire 40180 458,477.86
Total: $490,686.87
3)Authorized the appropriation into expenditure account number 100.3021.53860—
Strike Team Expenditures,within the project nuxnbers and amounts as follows:
Project Expenditure
Descri tion of Ex enditure Account Amount
Salmon Au ust Com lex Fire 40162 $483.45
Thomas Fire 40180 747.19
Total: $1,230.64
PAGE 5