SR - AGR-6662 - MAINTENANCE AND RENOVATION OF CITY SPORTS FIELDS G���°�°���c� AGENDA ITEM
*: �.*
"��� �a� November 13, 2018
9y�1j`�'�♦P�ri�l6.lf6�,•;�
c�"+YTY CPv
Reviewed/Verified By:
TO: Honorable Mayor and City Manager r�
Members of the City Council Finance Direc r
To Be Presented By:Bonnie Hagan
THRU: Rick Otto
City Manager X Cons Calendar _ City Mgr Rpts
Council Reports Legal Affairs
FROM: Bonnie Hagan � Boards/Cmtes Public Hrgs
Community Servi ces Director Admin Reports Plan/Environ
- 1. SUBJECT
Agreement with CSA Holdings, Inc. for maintenance and renovation of City sports fields.
2. SUMMARY
A four-year agreement, not-to-exceed $75,000 per year, to provide maintenance and renovation
services as directed to ensure safe and acceptable playing conditions at city sports fields, based
on the intended use, assigned level of play, and resources available.
3. RECOMMENDED ACTION
Approve agreement with CSA Holdings, Inc. in an amount of$300,000 and authorize the Mayor
and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this agreement is $300,000 for four years and will be funded through
General Fund (100).
5. STRATEGIC PLAN GOAL(S)
, 2. Be a fiscally healthy community:
d. Effectively manage and develop City assets.
3. Enhance and promote quality of life in the community:
a. Refurbish, maintain, develop andlor expand public use places and spaces.
ITEM �J . S 1 11/13/18
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
Policy 5.1: Maintain existing City parks at levels that provide maximum recreational benefit
to City residents.
7. DISCUSSION and BACKGROUND
The City currently maintains twenty-two baseball and softball fields, seven soccer fields, one
football field, and multiple sport field overlays for soccer and football on multi-use fields. These
fields require seasonal and periodic maintenance services, such as thatch removal, over-seeding,
sod replacement, infield material replacement, grading, pitching mound rebuilding, etc., for a
safe playable condition.
A Request for Proposals (RFP) was issued for sports field maintenance and renovations. The
RFP included experience in performing similar work, depth of experience, qualifications of staff,
inventory of equipment available to perform the work, and unit costs for specific maintenance
tasks for all sports fields in the City's inventory. Proposals were received and rated from three
companies as follows:
Company/Contractor Location Score
1. CSA Holdings, Inc. (dba Sports Field Services) Ladera Ranch, CA 96
2. Merchants Landscape Services, Inc. Santa Ana, CA 81
3. Southern California Landscape, Inc. Fontana, CA 80
The proposal from CSA Holdings (CSA) was determined the most responsive, with the highest
point score of 96. The bid abstract summary is attached for reference. Of note, CSA's pricing is
on average 28°Io higher than Merchant's for the unit per square foot services, however CSA
scored significantly higher in qualifications, experience and references. CSA holdings has direct
qualifications and experience in sports field maintenance, whereas Merchant's references
included only general municipal landscape contracts. Staff feels selecting a more qualified and
experienced vendor will help to maintain the high level of playing fields we have today.
The proposed agreement provides for a scope of service with associated unit costs, which allows
staff to select specific tasks required by each field. Multiple user groups use city sports fields and
are required to reimburse the City a corresponding amount each season for restorative work on
the fields they use. These funds offset the General Fund burden for a large majority of the work
performed under this agreement. The remainder of the work includes other sports field
ITEM 2 11/13/18
renovation or maintenance work at city sports fields that are necessary to maintain fields for
general public use.
The agreement authorizes a not-to-exceed annual amount of $75,000. Work by the contractor
will only occur as directed by City staff; and when funding is available through the annual budget
process, from funds derived from user group reimbursements, or other appropriated resources.
The term of this proposed agreement is for four years with a cost of living adjustment (COLA) of
4°Io for years two through four. Although the COLA affects the unit costs, the annual not to
exceed amount of the contract each year will remain at $75,000. The total not to exceed amount
for the four-year term of the agreement is $300,000.
8. ATTACHMENTS
1. Proposal Abstract Summary Bid No. 189-06
2. Draft Agreement
ITEM 3 11/13/18
Project : Sports Field Renovation
BID ABSTRACT SUMMARY
Bid # 189-06
Date Advertised: 7/12/2018
Bid Due Date: 8/9/2018
Engineer's Original Cost Estimate: $75,000
� ` `' Merchants Southern
�: Spo,rts Field ���,
Company/Contractor � Landscape California
,Services �� Services Inc. Landscape Inc.
�� Ladera Ran:ch, .;�
City(Location of Contractor) , Santa Ana, CA Fontana, CA
o��A,.
Firm responsiveness to the overall request ' � r=�
for information within the RFP. 8 67.° 9.00 7.33
�:,
Firms overall qualifications to provide the ;25 00-;' 19.00 23.33
work as described within the RFP. ��`
Firms experience performing work as , �: �
described within the RFP. 25 OOr� � 19.33 22.33
.,. {
�y� ,;.t�,
References .15 OO�a � �� 10.00 14.67
�;°r
Price :�22 67-�;� �� �` 24.00 12.33
_,,
Total Point Scores , .k96.33,>w �'� 81.33 79.99
��z a,
, Comments: Bids were reviewed by three Presumptive ;
Winnin,g�
Park Maintenance Supervisors proposa:l: , ;
MAINTENANCE SERVICES AGREEMENT
[Sports Field Maintenance]
THIS MAINTENANCE SERVICES AGREEMENT (the "AgreemenY') is made at
Orange, California, on this day of , 2018 by and between the CITY
OF ORANGE, a municipal corporation ("City") and CSA HOLDINGS, INC., a California
Corporation, dba SPORTS FIELD SERVICES ("Contractor"),who agree as follows:
1. Services. 5ubject to the terms and conditions set forth in this Agreement, Contractor
shall provide to the reasonable satisfaction of City the services set forth in Exhibit "A", which is
attached hereto and incorporated herein by this reference. As a material inducement to the City to
enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and
considered the scope of services and fully understands the difficulties and restrictions in performing
the work. Contractor represents that it is experienced in performing the work and will follow the
highest professional standards in performance of the work. All services provided shall conform to
all federal, state and local laws, rules and regulations and to the best professional standards and
practices. The terms and conditions set forth in this Agreement shall control over any terms and
conditions in Exhibit "A" to the contrary.
Dana Robertson, Parks Maintenance Manager (herein referred to as the "City's Project
Manager"), shall be the person to whom the Contractor will report for the performance of services
hereunder. It is understood that Contractor's performance hereunder shall be under the direction and
supervision of the City's Project Manager (or his/her designee), that Contractor shall coordinate its
services hereunder with the City's Project Manager to the extent required by the City's Project
Manager, and that all performances required hereunder by Contractor shall be performed to the
satisfaction of the City's Project Manager and the City Manager.
2. Total Compensation,Annual Compensation and Fee Schedule.
a. Contractor's total compensation for all services performed under this
Agreement, shall not exceed THREE HUNDRED THOUSAND DOLLARS and 00/100
($300,000.00)without the prior written authorization of the City.
b. The annual not to exceed compensation for services performed under this
Agreement shall be paid according to those scheduled in Exhibit"B".
c. The above fee shall include all costs, including, but not limited to, all clerical,
administrative, overhead, insurance, reproduction, telephone, travel, auto and equipment rental, and
all related expenses.
3. Pavment.
a. As scheduled services are completed, Contractor shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work actually
performed or incurred.
b. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
c. City will pay Contractor the amount invoiced within 35 days after the approval
of the invoice.
d. Payment shall constitute payment in full for all services, authorized costs and
authorized extra work covered by that invoice.
4. Change Orders. No payment for extra services caused by a change in the scope or
complexity of work, or for any other reason, shall be made unless and until such extra services and a
price therefor have been previously authorized in writing and approved by the City Manager or his
designee as an amendment to this Agreement. The amendment shall set forth the changes of worlc,
extension of time for preparation and adjustment of the fee to be paid by City to Contractor.
5. Licenses. Contractor represents that it and any subcontractors it may engage,possess
any and all licenses which are required under state or federal law to perfortn the work contemplated �
by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses,
including a City of Orange business license, at its cost, during the performance of this Agreement.
6. Independent Contractor. At all times during the term of this Agreement, Contractor
shall be an independent contractor and not an employee of City. City shall have the right to control
Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement.
City shall not have the right to control the means by which Contractor accomplishes services
rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all
facilities, materials and equipment which may be required for furnishing services pursuant to this
Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City
harmless from all matters relating to the payment of its subcontractors, agents and employees,
including compliance with social security, withholding and all other wages, salaries, benefits, taxes,
exactions, and regulations of any nature whatsoever. Contractor acknowledges that Contractor and
any subcontractors, agents or employees employed by Contractor shall not, under any circumstances,
be considered employees of the City, and that they shall not be entitled to any of the benefits or rights
afforded employees of the City, including, but not limited to, sick leave, vacation leave, holiday pay,
Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers'
compensation insurance benefits.
7. Contractor Not Agent. Except as City may specify in writing, Contractor shall have
no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.
8. Desi�nated Persons. Except as otherwise authorized by the City's Project Manager,
only the employees of Contractor shall perform work provided for under this Agreement. It is
understood by the parties that clerical and other nonprofessional work may be performed by persons
other than those designated.
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9. Assignment or Subcontracting. No assignment or subcontracting by Contractor of
any part of this Agreement or of funds to be received under this Agreement shall be of any force or
effect unless the assignment has had the prior written approval of City. City may terminate this
Agreement rather than accept any proposed assignment or subcontracting. Such assignment or
subcontracting may be approved by the City Manager or his designee.
10. Term. The term of this Agreement shall be for four years, commencing on December
1, 2018, and ending on November 30,2022.
11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall
do all things necessary and incidental to the prosecution of Contractor's work.
12. Reserved.
13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its
control, other than those delays that are caused by the City, shall be an extension of time. No matter
what the cause of the delay, Contractor must document any delay and request an extension of time in
writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to
the length of the delay outside Contractor's control. If Contractor believes that delays caused by the
City will cause it to incur additional costs, it must specify, in writing, why the delay has caused
additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No
additional costs can be paid that exceed the not to exceed amount absent a written amendment to this
Agreement.
14. Reserved.
15. Equal Emplovment Opportunitv. During the performance of this Agreement,
Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for
employinent because of race, color, religion, sex, national origin or mental or physical disability.
Contractor shall ensure that applicants are employed and that employees are treated during
employment, without regard to their race, color, religion, sex, national origin, or mental or physical
disability. Such actions shall include, but not be limited to the following: employment, upgrading,
demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or
other forms of compensation and selection for training, including apprenticeship. Contractor agrees
to post in conspicuous places, available to employees and applicants for employment, a notice setting •
forth provisions of this non-discrimination clause.
b. Contractor shall, in all solicitations and advertisements for employees placed
by, or on behalf of Contractor, state that all qualified applicants will receive consideration for
employment without regard for race, color, religion, sex, national origin, or mental or physical
disability.
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c. Contractor shall cause the foregoing paragraphs (a) and(b)to be inserted in all
subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall
not apply to subcontracts for standard commercial supplies or raw materials.
16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the
making, or in any way attempt to use its position as a contractor to influence any decision of City in
which Contractor knows or has reason to know that Contractor, its officers, partners, or employees
have a financial interest as defined in Section 87103 of the Government Code.
17. Indemnitv.
a. To the fullest extent permitted by law, Contractor agrees to indemnify, defend
and hold the City, its City Council and each member thereof, and the officers, employees and
representatives of the City (herein referred to collectively as the "Indemnitees") entirely harmless
from all liability arising out of:
(1) Any and all claims under worker's compensation acts and other employee
benefit acts with respect to Contractor's employees arising out of Contractor's work
under this Agreement; and
(2) Any claim, loss, injury to or death of persons or damage to property caused by
any act, neglect, default, or omission other than a professional act or omission of the
Contractor, or person, firm or corporation employed by the Contractor, either directly
or by independent contract;including all damages due to loss or theft sustained by any
person, firm or corporation including the Indemnitees, or any of them, arising out of,
or in any way connected with the work or services which are the subject of this
Agreement, including injury or damage either on or off City's property; but not for
any loss, injury, death or damage caused by the active negligence or willful
misconduct of City. The Contractor, at Contractor's own expense, cost and risk, shall
indemnify any and all claims, actions, suits or other proceedings that may be brought
or instituted against the Indemnitees on any such claim or liability covered by this
subparagraph, and shall pay or satisfy any judgment that may be rendered against the
Indemnitees, or any of them, in any action, suit or other proceedings as a result of
coverage under this subparagraph.
b. To the fullest extent permitted by law, Contractor agrees to indemnify and
hold Indemnitees entirely harmless from all liability arising out of any claim, loss, injury to or death
of persons or damage to property caused by the negligent professional act or omission in the
performance of professional services pursuant to this Agreement.
c. Except for the Indemnitees, the indemnifications provided in this Agreement
shall not be construed to extend any third pariy indemnification rights of any kind to any person or
entity which is not a signatory to this Agreement.
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18. Insurance.
a. Contractor shall carry workers compensation insurance as required by law for
the protection of its employees during the progress of the work. Contractor understands that it is an
independent contractor and not entitled to any worker's compensation benefits under any City
program.
b. Contractor shall maintain during the life of this Agreement, comprehensive
general liability insurance or commercial general liability insurance written on an occurrence basis
providing for a combined single limit of$1 million for bodily injury, death and property damage.
c. Contractor shall maintain during the life of this Agreement, automotive
liability insurance on a comprehensive form written on an occurrence basis covering all owned, non-
owned and hired automobiles providing for a combined single limit of$1 million for bodily injury,
death and property damage.
d. Each policy of general liability and automotive liability shall provide that City,
its officers, agents, and employees are declared to be additional insureds under the terms of the
policy, but only with respect to the work performed by Contractor under this Agreement. A policy
endorsement to that effect shall be provided to the City along with the certificate of insurance, which
endorsement shall be on Insurance Services Office, Inc. Form CG 20 10 10 O1. In lieu of an
endorsement, the City will accept a copy of the policy(ies) which evidences that the City is an
additional insured as a contracting party.
e. The insurance policies maintained by Contractor shall be primary insurance
and no insurance held or owned by City shall be called upon to cover any loss under the policy.
Contractor will determine its own needs in procurement of insurance to cover liabilities other than as
stated above.
f. Before Contractor performs any work or prepares or delivers any materials,
Contractor shall furnish certificates of insurance and endorsements, as required by City, evidencing
the aforementioned general liability and automotive liability insurance coverages on forms
acceptable to City, which shall provide that the insurance in force will not be canceled or allowed to
lapse without at least ten(10) days prior written notice to City.
g. All insurance maintained by Contractor shall be issued by companies admitted
to conduct the pertinent line of insurance business in the State of California and having a rating of
Grade A or better and Class VII or better by the latest edition of Best's Key Rating Guide.
h. Contractor shall immediately notify the City if any required insurance lapses
or is otherwise modified and cease performance of this Agreement unless otherwise directed by the
City. In such a case, the City may procure insurance or self insure the risk and charge Contractor for
such costs and any and all damages resulting therefrom, by way of set-off from any sums owed
Contractor.
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i. Contractor agrees that in the event of loss due to any of the perils for which it
has agreed to provide insurance, Contractor shall loolc solely to its insurance for recovery.
Contractor hereby grants to the City, on behalf of any insurer providing insurance to either the
Contractor or to the City with respect to the services of Contractor herein, a waiver of any right to
subrogation which any such insurer of said Contractor may acquire against the City by virtue of the
payment of any loss under such insurance.
j. Contractor shall include all subcontractors, if any, as insureds under its
policies or shall fiu-nish separate certificates and endorsements for each subcontractor to the City for
review and approval. All coverages for subcontractors shall be subject to all of the requirements
stated herein.
19. Termination. The City may for any reason terminate this Agreement by giving the
Contractor not less than five (5) days written notice of intent to terminate. Upon receipt of such
notice, the Contractor shall immediately cease work, unless the notice from the City provides
otherwise. Upon the termination of this Agreement, the City shall pay Contractor for services
satisfactorily provided and all allowable reimbursements incurred to the date of termination in
compliance with this Agreement, unless termination by the City shall be for cause, in which event
the City may withhold any disputed compensation. The City shall not be liable for any claim of lost
profits.
20. Maintenance and Inspection of Records. In accordance with generally accepted
accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete
books, documents, papers, accounting records, and other information (collectively, the "records")
pertaining to the costs of and completion of services performed under this Agreement. The City and
any of their authorized representatives shall have access to and the right to audit and reproduce any
of Contractor's records regarding the services provided under this Agreement. Contractor shall
maintain all such records for a period of at least three (3) years after termination or completion of
this Agreement. Contractor agrees to make available all such records for inspection or audit at its
offices during normal business hours and upon three (3) days notice from the City, and copies thereof
shall be furnished if requested.
21. Compliance with all Laws/Immigration Laws.
a. �Contractor shall be knowledgeable of and comply with all local, state and
federal laws which may apply to the performance of this Agreement.
b. Contractor represents and warrants that Contractor:
(1) Has complied and shall at all times during the term of this Agreement comply,
in all respects, with all immigration laws, regulations, statutes, rules, codes, and
orders, including, without limitation, the Immigration Reform and Control Act of
1986 (IRCA); and
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(2) Has not and will not knowingly employ any individual to perform services
under this Agreement who is ineligible to work in the United States or under the
terms of this Agreement; and
(3) Has properly maintained, and shall at all times during the term of this
Agreement properly maintain, all related employrnent documentation records
including, without limitation, the completion and maintenance of the Form I-9 for
each of Contractor's employees; and
(4) Has responded, and shall at all times during the term of this Agreement
respond, in a timely fashion to any government inspection requests relating to
immigration law compliance and/or Fortn I-9 compliance and/or worksite
enforcement by the Department of Homeland 5ecurity, the Department of Labor, or
the Social Security Administration.
c. Contractor shall require all subcontractors to make the same representations
and warranties as set forth in Section b.
d. Contractor shall, upon request of the City, provide a list of all employees
working under this Agreement and shall provide, to the reasonable satisfaction of the City,
verification that all such employees are eligible to work in the United States. All costs associated
with such verification shall be borne by the Contractor. Once such request has been made,
Contractor may not change employees worlcing under this Agreement without written notice to the
City, accompanied by the verification required herein for such employees.
e. Contractor shall require all subcontractors to malce the same verification as set
forth in Section d.
f. Any Contractor or subcontractor who knowingly employs an employee
providing work under this Agreement who is not authorized to worlc in the United States, and/or fails
to follow federal laws to determine the status of such employee shall constitute a material breach of
this Agreement and may be cause for immediate termination of this Agreement by the City.
g. The Contractor agrees to indemnify and hold the City, its officials, and
employees hannless for, of and from any loss, including but not limited to fines, penalties and
corrective measures, the City may sustain by reason of the Contractor's failure to comply with said
laws,rules and regulations in connection with the performance of this Agreement.
22. Governing Law. This Agreement shall be construed in accordance with and
governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of
California courts,
23. Integration. This Agreement constitutes the entire agreement of the parties. No
other agreement, oral or written, pertaining to the work to be performed under this Agreement shall
be of any force or effect unless it is in writing and signed by both parties. Any work performed
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which is inconsistent with or in violation of the provisions of this Agreement shall not be
coinpensated.
24. Notice. Except as otherwise provided herein, all notices required under this
Agreement shall be in writing and delivered personally or by first class mail,postage prepaid,to each
party at the address listed below. Either party may change the notice address by notifying the other
� party in writing. Notices may be sent by either e-mail or U.S. Mail. Notices shall be deemed
received upon receipt of same or within 3 days of deposit in the U.S. Mail, whichever is earlier.
Notices sent by e-mail shall be deemed received on the date of the e-mail transmission.
"CONTRACTOR" "CITY"
CSA Holdings, Inc., dba Sports Field Servies City of Orange
27762 Antonio Pkwy L1-609 300 E. Chapman Avenue
Ladera Ranch, CA 92694 Orange, CA 92866-1591
Attn.: Mannie Adams, President Attn.: Dana Robertson, Parks Manager
Telephone No.: 951-232-4201 Telephone No.: 714-744-7283
E-Mail: sportsfieldservices@outlook.com E-Mail: drobertson@cityoforange.org
25. Counteruarts. This Agreement may be executed in one or more counterparts, each
of which shall be deemed an original, but all of which together shall constitute one and the same
instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as
original signatures.
[Remainder ofpage intentionally left blank;signatures on nextpageJ
I
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IN WITNESS of this Agreement, the parties have entered into this Agreement as of the year
and day first above written. �
"CONTRACTOR" "CITY"
CSA HOLDINGS,INC., dba SPORTS FIELD CITY OF ORANGE, a municipal corporation,
SERVICES,
By: By:
Printed Name: Teresa E. Smith, Mayor
Title:
*By: ATTEST:
Printed Name:
Title:
Robert Zornado, Chief Clerk
APPROVED AS TO FORM:
Gary A. Sheatz
Senior Assistant City Attorney
*NOTE: The City requires the following signature(s) on behalf of the Contractor:
-- (1) the Chairman of the Board, the President or a Vice-PYesident, AND (2) the
Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an
Assistant Treasurer. If only one corpos-ate officer exists or one corporate officer
holds more than one corporate office,please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into
tlzis Agreement. A copy of the corporate resolution, certifzed by the Secretat-y close
in time to the execution of the Agreeneent, must be provided to the City.
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EXHIBIT��A"
[SCOPE OF MAINTENANCE SERVICES]
C�A Haldin ,Inc.dba
S �RTS FIE D '
E][��CE
27762 A�tonio Pkwy L]-b09,Ladera Ranch CA 92b94
Lic.#714330 LA#4581 DIR# IOOOOOi801
F�95I.232.4201 E sportsfieldservices(a�outlook.com
Dear Ciry of Orange,
T'hank you far considering our company for your sports field renovation Bid No. 189-06.
Please send all c�srrespondence to:
Mannie Adarns,President
27762 Antonio Pkwy i.1-609
Ladera Rautch Ct�92b44
P 951-232-4201
E s,�SortsFel�services c(7t outlook.com
Legal Name: CSA d�Iotdings,Inc db�Spoa#s Fisld Services-C Co�poration with State of CA
Contractors License and Type: 714330 C27
Landseape Architects License: 4581 -
ProPessional Org�nizations: CLCA,STNiA,ASLA
Firm Established: b/28/2003 Under separate name of Royal F.arth L�ndscaping frum 10/25/1995 to 6/28/2003
Employees: 8 full tirne
List of Employees and tenure wich our compaay:
1. Maa�ie Adams(23 years)
2, Roy Welter {23 years)
3. Juan Perez (18 years)
4. Manael Rodriguez (i 7 years)
5. Jase Juan Madrigat(15 yeass)
6. Ty Harper (4 yeacs)
7.- xugo Cortes (1 yeaa�}
8. Marianne Adams,clerical (2I years)
List of Equipment:
(3)Ryan Sodcuaers
(1}McI.ane edger
(1)9rown bededger
(1)Olathe 83 turf sweeper
(1)McI.aa�e walk behind 11 blade reet rnower
(1)John Deere 2435 ratary tnower with material collecEion system
(1)Harley power rake
(I)Levcl Best(1asc�guided receiving system)
(l)Wacker plate compactor. •
(1)Bomag 1-1/2 ton srns�oth dovbte drum roller
(1)Jahn Deere 4066R Skiplaader with turf tires
(1)]ohn Deere 4310 Skiploader with turf tires
(I)]ohn Deere 2520 Skiploadsr with turf rires
(1}LG laser-grader � -
(1}Orbit Waste Separa4ing
Respectfully submiteed, !f�—� Mannie Adams,President
�age 1 of 2
Exhibit A
Page 1 of 8
S ��tT'S FIE 1�
ER�CE
Description af similar projects in addition to providing services for the Ciry of Orange for the past !5 years:
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Sod removal, irri�ation,tilling, aa5er-�rade,sod instali...
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Bud�at and schedule met and ail employees listed on page 1 were involved.
2. Ne�vpart Mesa Unifed School District - Shane Frandsen - 714-424-7584
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Budget and schedule met and all e0npinyses lisEed on page 1 werc involved.
3. Ervine Unified School District - Andy Moo - 449-337-5216
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8udget and schedule met and all employees listed on page l were involved.
A. Ci4y of Laguna Hilfs - 3an Frainie - 9A9-322-8562
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Budget and schedule met and all employees listed on pa�e 1 �vere involved.
5. Saddleback Coliege - Mike James - 949-582-4280
28400 Marguerite Pkvry
Mission Viejo CA
Football,Saf�ball,Base6all
Costs from 2014 thru 2Q18: �300,000.
Budget and schedule met and all employees listed on page 1 were involved.
6. LA Chargers - Jon Lucas - 951-840-0921
3333 3usan Street
Costa Mesa CA 9�626
Sand-based practice faotbalt field. �
Costs from 2017 thru 2018: $1,200,000.
Bud�et and schedule met arad all employees listed on page 1 were involved.
Insurance: C$rtificates oF Insurance will be provided as requested before any work begins.
_ Page 2 of 2
Exhibit A
Page 2 of 8
REQUES7C FOR PROP�S�iL
J�id l�To. 389-06
spoa�Ts �xova�o�r
crr�r oF oRaxr� �
CON�C SERVICES DEPARTN�dT
T.3�E.C:h9pi118q AVC.
Oa�ge,CA 9286b
(7I4)7�A�-?274
na�: 8/��'t� •' j//' p� y^ y/� ` /\� Q�/r
Company/Firm Nam�: ���\ {td4'Vr•"`(7� �/v� . �,�� I�81��] �Cr�� ✓�(�•����
Aaaress: 2.77 G 2 �+�To'�t o PK�y L � -bo q
p�on��: L�-�E�.4- f��N� � � 9���'
qs� - z3 z �
E-ma�l Address: s��r-F-s���.I�s��v��,�s� ���lod�, �e�
Contact Neme:
�a�cv��e �-��r�S
P�t�CT 1VAME: Spor19 Fidd Renovslion
Lacation Addressas: EI Csinino ReaE Park
400 N.Main St Oraage.Ce.92868
B!Modena Park
SSS S.Hewes 3t Orange,Ca.�2869
aa Park
2143 E.Oal�ont Ave.Orange,Ce.92867
Hart Park
701 S.Glass�ll S�Oraage,Ca.92�66
I���'6ecaort Adiletic Ccnte:r
333 S.Praspect Ave.Ora�ngc,Ca.92869
i�0•ve park
2841 N.GlasseEl S�.Ocang�,Ca.92865
S�heffer Pesk
1930 N.Sha$er Sk Orffitge,Ca.928b5
CrijaIva Park
368 N.Prospect Ave.Orange,Ca.�2869
Steve Ambriz Me�area!Parlc
611 W.Riverbend Orange,Ca.92�65
City Cont�ct Naane: Pau!Miller•Pae1c Meintemaace Snocrvi5o_r_
P6one#: ��4]532-6472�af�ce2
E-Mail Address: �rnE11� ,g��t�' a�ae,�,rg
1
Exhibit A
Page 3 of 8
��Q��T n,�scx�Tlox:
Tha City of Orang0.CA,a Municipel Corporation,requ�sts proposaDs from qualified Sgort Fiold
Renovationllnstailation Fir�ag to provide geriodic maisit�nanae and renovation wark at city sport
fialds inctuding 6asobell,�oftball,foa4ball and socccr�elds;locations of seid sport and bail faelds
as�a shown within t�is R�quest�ar�roposal(RFP'.
soa wAr.ic:
A recomrnended(noi�ueiadaioay)jab wallc is scheduIed for Monasy,A�guu�t Z7,3018�t 9:0�
a.m.011�18 IIOItII B�dC Of E�C8�1Ptlm R�lBI P8l�C,4OO N. Main SRree�Oranges,CA 92868.A City
rGp�senffitive will provida a tour of thAs facility which i�representativo of atl sparts ftelds in tbe
City. At t6a conclasion of t�is tour,the City ropnese�ah�4iva wiu be availablo to tour any other City
facility lisGed on this RFP.if reyacstad.
A11 questioos,requests for clarification,sad commonts shall be ser►t to the City by e-msil,and
mvst be cleerly titled"Writ�eo Qne�iion�". AII such e-mails sha11 ba sentto 1'aul Miller,Park
Maintenencs Suporvisor,at pm�llerr(a�ai�g►oforaege.org. The Csty►shalf aat be r�sponsible for its
failure to responc!t�e-mait questians that have not l:eea titbed as snch,and tl�t have n�t bceu
s�nt directly to Mr.Miller,
��'��l��.Q��O1�S:
• NOTE:All wmrk(if eppGcable)shall b�perform�d in adherenvo to the City of Ornnge
Public Works Stenderd Plans and S}secificalions(avaiDable et the Public Works caunter
forNON-I�EP[TND�iBLE char�of�12.00($1S.Q0 if maikd),the c�urent ed'atian of
tho CalTrans "Graon Bool�" aad tho City of Orange La:tdaoepa Slanderds and
Speaificarions.
• The Sport Field Reaavation Firm shali at a!!�imes,cany vaIid insurance which meets
�Cify of Orangc insurence nqe�imments.
• The Sport Field Renovadan Piam shall hold a valid Lsadscape Contractocs Licease(C-
27j.
• Tho Sport Field Renovation Firm shall pay pravailiag wages per the current
Deparlment of Industrial Relations wage reYe(inctuding all scheduled isicresses}and
furnisE�Certified Paym@ll Reparts for all work days.
• AI�maiat�,nence work sha11 confornt to tho specificatioats contaHned'm the Request for
B9ds and aay subseque�Agree�nents.
• Cantrsctor shall ba�quued to provide a$1,000.00 aeposit for use of a City watcr
meter on a Cily fire hydiant if required. Cantractor shall be c6arged$2.00/day for
water meter rentad end shall be respaasible for al� water charges assocaated with
praject
2
Exhibit A
Page 4 of 8
sa:o���w�,�vn s�sEou�rrr���wc:
1. Sad cnt ttaf st back tmdius of beseba11/so$bnil in5cl�ateas a9 nquired,a+caiove elevat�grade at
back rsd�us,n-g�rac�e and install new sod. Itnll new sod with 1 toa smmoth danbye atnan avller.
Price per arnuu�ft. 3.Z�.
2. Reprdffig avor seediag turf ar�s: Scalp g�ass meas to a cut beight of 3B inches; Sweep.ralee�
vacuunt up tl�a clippmgs fhst are gonaiated itvm tha scelping operatioa:I�PP1Y 10 pauads af
Pareaaial Ryegisss�eed pac lOQO�quate fee�Seed w71 be applied asiag a tow-bcLind 81it 8eeder;
3lii ssede:will�ake two passas oa sach field,witL helf ofthe seed agpl'aed in edch pea�;Tha p�ses
af t6a slit aadss witl be�u�ly perpondicnlar to esch atb�t;A�aas whare tha slft seeder
caanat apply the sad„eA.a�d�ees,valve boxas„obshvdiom,etc.,seed w�l be spplfed with
hand beld spreada at a�imilar r�ta es the slit�eeded applic�tion;A#ter the sxd�S�gplie.�,a cove.r
of appraved org�ia�opdressoag will�applied over atl seedai sreas et a rnbe of 1/8 ioch to !/4
inch thicicnesa. �'ce�e�qtaane fk (9.C�Y�
3. Water,ratot�il�nftbelUbaacbail infio]ds(4 in doe�);Impo�i and incocpazete infield min(�o�mt may
vary d�pcndiag on conditi�s)�lasci'Srade,wettr and compac�
��F�{'�.��..,4�.3Y�J
4. I�port mmumd clay for pitchar'a moupd and batter'�'trox anes(araaunt inay vary depmd'mg oa
con�itiou:)as roq+�+ed;811,8redo ead tamp naw metierial far pitcber's,batte�s'and c�tcher's 6ox
arees. 3.OQ
5. Ae�ate aut6ald�aoccor/faotbal!Sald tur�aneas by zemovia�baif irwch(1R'�diame6er 6y 4�ch
(4")d�xP co�with an aeratar�achene atnat�aora than si�c inch(b"}spacing.Ralce up a�d racnova
sall plugs;fectt"liaa ttufper City of Or�nga speciHcations.
Prica ner snuare ft. �•��
6. Reno thatch back r�idsuses�nd b�se path areas W raluce`lips'�lieu of sod patc�iang p itea�#1.
sweep nud ce�ove afl w�ste. ��g n�sa�re f�. �r-�� 7 EM P�o y�E
7. All oWer work W be at Dsity Grew Rate(DCR).Identify 9i¢e and elesaiGcatiao�f crew;equipment � S�I P 5
' to be incduded in DCIt pricing . . . .... � R°L LE �
PrIae�CR� �3��DD. � � �OlLD�V�G
8. Caattacwr sha31 provide a cost for a semi aanual evaluatian of ell sports fields. Coatractor wn']l r ��rE CQt�f
provide s�n eva3uetians eacle year in March and again in October on cvory field detat7ing: f ��E.�~E���1
a Ra�►siring back infield iadinc
b. R�mg!�oconstructmg pitching moemdq and 6ome ptate eras
c. Rcplacfig sod
d. tmportnag infield�ix
o. Leser&��S
f. OWer recammendetians
**No cost estimetad a�n requand id the�akt evsle�ions.
�,. .,.
. : ;' , :, S�Q�da
��n�r��s►at� _
�;��;�=E,�� SQO.°°
� �
Exhibit A
Page 5 of 8 .
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=��l����W��d�I[�W�++�2I P1aI3 3�S 'E
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6us Ha�gn��m `m� xpfo.rd � oq� so loamnsiod �pos r�sneeu y.»Coad sa�g a�
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�o�e 9msuo�ryuo,q�ppa�ue�pnjaac or�`r�a�A��P�[�P!NA "q
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cAEna olego�tt l[F�+oq�+[�P�E►u�aqt3o.taq�ou oaot[�[a4 P�`�PPs`�R`smea oq;e�P�►md -�
•ssr�aid ao�as�tp Stt�.mP�!P aR PlnvN��1a��'P�
�auop�ods,�uoa moqti►e!I�PF�!Pn?a�A��I���t�P�`�PPB'�P�b��AZ�P!�►�d '4
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'�i�5i�Id��P�i��411���II'��ou om[�[�I��4�R�[i�bT�Y9i �
l��P���3��W i��*�P�����4 tl��PiQ�f f3U�R�S �
•�Sn6o.w�f�[�W�tE�H�4�S-P���ad a4[Ig4s�a xo4�.�4 Pt�P�m s,�rd .
�cse�a,G
�e!QmazI t[7?�►sq�O�a iatuu►+m p�s.ono'.�L��'J 3�M.�.gP��F�H.�4�PDS �
a���3�P`�I4�nddQ sa asaa m�aai[[Cg�l�I�?�l����ite�a��2I o
' =�A[�[ioM Jc a�aimaS
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.�
• -� � '` ,
'�►��IM�3 Pua aseo�uF[IfM 8�aaud(s}.�o�C R��►�84 W s�sw�Ru�+aq,L'�°.5�3�aat1
s sa pas Kt�e�d�s aewqs�ti�4s�'8a��ud m�u��m��ne soy�gd���mssodwd�tp� .
�m�
(��.oreo�,aoJ 84�{e�e.�u�}asainoa aqi pa�aioel07��v1A IIa�'�io9�dg �I�i13o�aqZ �
�LFCrIQN C:RTI'EBU1:
Evaluation of the ptopossls sball bo b�sed npcm a comp�ti4ive sei�ction ptncess.TLe evaluatioa af
Proposels wi11 nnt be limit�d ta pric�alane.Tho City v�n'�1 selact tha�ost�vali6ed 6idder on the
bas�is of dea�on�trabed campatencx, ax�erience, rafec�nces sad qualifica�ons for services i� be
perfnrn:al.7Che City alao resecves tha priv�ege of iaterviowing the tiap caudid�as.Competiriva
sel�ctioa evelustion criteria will be ahown as a`�o of l00%'and strucl�u�ed as follaws:
1. Responsive�ross tn the avetall raquest for informatioa witbin tlus IgFP.
� (109�0)V�ICflT 9/u
2. Spart�eld Rnnovation/Installatton Firnis ovarall qua�c�tio�s incIuding but nat limited
to Iiconsiug,iasuzancq qualificabions end capacily of t�e 5tm's emP1aY��Y Personnel
ead the ebility to prvvida ti�e n�Y aquiPmoat n�to pror►ide tha woiic as tlescn'bo
�++ithin this RFP. (25%}�VEIGHT Yo
3. The SportFie[d Reaovsbiaa/IastallaEion Fums experieMx. (25%)�VEIGHT %
4. R�ferenc:es. (15°Yo)WEIGHT 9/0
S. Prica:. (25%)WEIGHT %
�'P�'ItOP03AL SUNIlI�ARY:
The uadors�gned ss bidder declares t�t helehe has csrefuliy examined the location of the P�P��
work, and hareby prapeeod snd agr$as, if tbe proposal is acixpbed, to do all wo�ic�quirad to
complet+e the said work fa the prica set fnrt�.The uadacsigaed has chCclud all words aad�gur+es
ias�rGed ia thc RFP submittal,and unckt�tand that the Ctty of Oreng�will msk,e no aliowanoe for
aay ormr ar amission oa t6e gart of tha unders�gned.The uade�signed hes tha�nug�iy read end
undersbood a116 pages ofthis RFP.
T� CI'1'Y OF ORANGE RESERVES T�RIGHT,A1�ID IS HEREBY GRANTF.D TSE
RIGHT,TO REJECT ANY AND HIDS,TO ACCEPT OT�R THAN THE LOWEST
BID,AND TO WAiVE ANY SIDS.
Authoriud Signahu� !.�'" .
Printed Nama• /f,(� /� ����s��� -
T�e: P,��s�o�',v�—
Name of Compeny: .�i�'��OL,�/t��5,,//I�L. ��Ct. rj�/�f�' �EG� s�je ylC�S
State Licease Number and Classification Desi�uation:_ /1�-��� C�Z� �
-�f ��4DE&f�
��u�� 2� �,of.�� u5T �,zo�g�t � � . ����.
:,_ �, „ . , � .
. . S .
Exhibit A �
Page 7 of 8
n�sc��oUs:
T6e Sport Field Renovationl�nstallatiott fum represents and weaaats that it hes tht�mughly
iuvestigated end considered t�ie scope of services aad.full�understands the diffi�culties and
restrictions in perfo=ming th� work. Th� Sport Fieid RenovatiodInstal2ation fum
represents that it is experienced in pc�formin� the w�rk and wiil follow prafessioaal
staadards in perfo�eace af#he wark. Atl servicts provided shall conform to a1I federal,
state aad local laws, rules and reguletions and to the best profissional standards aad
practices.
Thc City reserves the rigirt to revise this RFP prior t� the date tHe proposals are due.
Revisions bo the RFP will be sent ta�ll pazticipants. The City reservea the right to proaure
or contract for work. All proposa�s submitted in respanse t4 tl�is RFP become the property
of thc City aad ar�public ncord �h�City reserves the right to delay or cancei,in part or
in its entirety,this RFP including, but not limited ta: selec4ion schedule; subnnittal dete;
end submittel reqeiuEmeut�. AlI consultants shafll be notified of any cencellation or
ievisians prioc to the submittal date. The City also reserves th�right to request additional
infor�a�on end/or clarificatioas reganliag aay proposals received.
REOYTEST FOR PROPOSAL SUBNIIS3ION:
Provida response to the above REQUEST FOR PROPOSAI.ua a�#t�ched Sheet and return
all pag�zs,of the Request for PropQsQ1 including thg sgQ�r�¢nd s»ecification�getions.Pleese
pravidc�copies ofyonrpraposal sttime ofsubmi�a�an. Proposals mt�st be received
oa or befare Tbersday.Au�st 3Q.2018 st 2:00 n.m.Submit your proposat to:RFP 184-
06,City Clerk,300 E. Chapman Ave. Orange, Ca 92866. Yau may also respond via U.S.
Mail,or deliver your submittal in person to the abave acidress:
�
Exhibit A
Page 8 of 8
EXHIBIT"B"
[PAYMENT SCHEDULE]
Compensation for CSA HOLDINGS, INC.
Dba SPORTS FIELD SERVICES
Field Maintenance Services
Four-Year Term
�
December 1, 2018 to November 30, 2022
Year 1: 12/2018 through 11/2019 $75,000
Year 2: 12/2019 through 11/2020 $75,000
Year 3: 12/2020 through 11/2021 $75,000
Year 4: 12/2021 through 11/2022 $75,000
Exhibit B
Page 1 of 1
CITY COUNCIL MINUTES NOVEMBER 13, 2018
2. PUBLIC COMMENTS (Continued)
Don Bradly, Orange Park Acre Association(OPA)President—spoke regarding a proposed
East Orange Loop multi-use trail and reported that OPA is working on getting financing
for the project, and requested the City to draft a letter of support for submittal with the
grant proposal.
Shaxon Mule—spoke in support of the East Orange Loop multi-use trail.
Laura Thomas—spoke in support of the East Orange Loop multi-use trail.
Mark Mayes—spoke in support of the East Orange Loop multi-use trail.
Eugene Fields — spoke in opposition to the City of Orange funding a homeless shelter in
the City.
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3.1 Confirmation of warrant registers dated October 4, 12, 26, and November 1, 2018.
(C2500.J.1.'�
ACTION: Approved.
3.2 City Council Minutes, Regular Meeting of October 9, 2018; and Special Meeting of
October 23,2018. (C2500.D.4)
ACTION: Approved.
3.3 Waive reading in full of all ordinances on the Agenda.
ACTION: Approved.
3.4 Monthly Treasurer's Reports for July,August, and September 2018. (C2500.F)
- ACTION: Received and filed.
3.5 Agreement with CSA Holdings, Inc. for maintenance and renovation of City sports
fields. (A2100.0; AGR-6662)
ACTION: Approved agreement with CSA Holdings, Inc. in an amount of$300,000; and
authorized the Mayor and City Clerk to execute on behalf of the City.
3.6 Fourth Amendment to Agreement No.6267.B with Merchants Building Maintenance,
LLC,for additional labor costs for custodial cleaning services in City parks.(A2100.0;
AGR-6267.B.4)
ACTION: Approved the amendment with Merchants Building Maintenance, LLC, in the
amount of$32,190; and authorized the Mayor and City Clerk to execute on behalf of the
City.
PAGE 3