SR - AGR-6547 - USE OF WEST PALM AVENUE FOR FARMERS MARKET1. SUBJECT
Agreement for use of West Palm Avenue between North Lemon Street and North Cypress Street
by the Orange Home Grown Farmers and Artisans Market.
2. SUMMARY
City Council approved the temporary street closure of West Palm Avenue between North Lemon
Street and North Cypress Street at the November 14 City Council meeting to accommodate the
relocation of the Orange Home Grown Farmers and Artisans Market (OHG). The proposed
agreement allows OHG use of the closure area for their weekly market and outlines both the City
and OHG's responsibilities related to the closure.
3. RECOMMENDED ACTION
Approve Agreement for use of West Palm Avenue between North Lemon Street and North Cypress
Street by the Orange Home Grown Farmers and Artisans Market and authorize the Mayor and the
City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
The estimated fully burdened cost of the weekly closure is $760, and includes the use of City
vehicles, equipment and traffic control devices. However, the agreement requires OHG to
reimburse the City only for direct staff costs, estimated to be $260 per week.
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community.
3. Enhance and promote quality of life in the community.
6. GENERAL PLAN IMPLEMENTATION
Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance public safety and
improve circulation
Policy 3.3: Continue to design, install, and maintain signals, signage, street lights, and traffic
control devices within rights -of -way.
7. DISCUSSION and BACKGROUND
Background
City staff have been working with Megan Penn, Executive Director for Orange Home Grown Farmers
and Artisans Market (OHG) to find a new location for the local farmers market. OHG's current
location, 304 N. Cypress Street, home of the Villa Park Orchards Packing House, is being
redeveloped into student housing by the property owner, Chapman University (Chapman). OHG
has been notified by Chapman that their last market in the current location will be Saturday,
December 23. To that end, OHG is seeking a new location starting January 6, 2018.
Several new locations have been considered and investigated. Key elements evaluated include the
appropriate amount of space for all elements of the market, good circulation, good visibility,
appropriate access and parking, minimal resident and business impacts, and overall safety.
Discussion and reviews have included Community Development, Community Services, Fire,
Police and Public Works Departments.
OHG submitted an application for a Temporary Use Permit (TUP) to relocate the market just east
of their current location, utilizing Chapman's Becket Building (formerly Time Warner Cable)
parking lot, W. Palm Ave. between Cypress St. and Lemon St. and the north parking area of
Chapman's Dodge Film School. OHG's Letter of Justification, which includes a draft market
layout map, is attached for reference. The Zoning Administrator approved TUP No. 0211 -17 on
November 13, 2017 approving the relocation of the market for a period of up to 12 months, with
the opportunity to request an additional 12 -month extension provided the market operations
operate in compliance with conditions of approval and do not result in unanticipated impacts on
the surrounding area.
The market outline requires a City street closure of W. Palm Ave., between Cypress St. and Lemon
St., every Saturday from 7:00 a.m. to 2:00 p.m. City Council approved this closure at the November
14 City Council meeting.
ITEM 2 12/12/2017
Discussion
The proposed agreement allows OHG use of the closure area for their weekly market and outlines
both the City and OHG's responsibilities related to the street closure. The street closure will be
executed each week consistent with a staff approved Traffic Management Plan. OHG agrees to
park vehicles as required by the Traffic Management Plan, at both the Lemon St. and Cypress St.
closure sites, in coordination with placement of type three barricades to act as safety barriers and
fully close W. Palm Ave. to vehicle traffic. Each required vehicle must remain in place for the
duration of the closure. The City will provide the Type III barricades each week and set up traffic
detour signs. The agreement requires OHG to reimburse the City for direct costs associated with
the closure. Direct staff costs are estimated at $258 per week. OHG will be billed actual costs
quarterly. Staff will continue to work with OHG to ensure the temporary location and closure
works safely and sufficiently, with minimal impacts to local residents and businesses.
The term of the agreement is for one year, with the option for a one year extension, to be executed
by the City Manager, as long as a valid TUP is in place. The agreement outlines insurance
requirements and states OHG is responsible for all aspects of production of the market. Staff will
continue to work with OHG to find a more permanent location.
8. ATTACHMENTS
• Agreement for use of West Palm Avenue between North Lemon Street and North
Cypress Street by the Orange Home Grown Farmers and Artisans Market.
• October 17, 2017 Letter of Justification from OHG
ITEM 3 12/12/2017