SR - AGR-6487.1 - FINAL CONTRACT CHANGE ORDER1. SUBJECT
Final Contract Change Order for Agreement No. 6487, Bid No. 167 -38; HSIPL 5073 (074)
Pedestrian Crossings Upgrade at Fourteen Locations Citywide (SP- 3857).
2. SUMMARY 7771
The final contract change order authorizes payment for extra work completed. The change order
included adjustments in the bid items final quantities, installation of signing and striping
crosswalks and yield lines, installation of pedestrian push buttons, price adjustments for revisions
to sign specifications, and pole caps. The total cost for the final contract change order is
$28,227.94.
13. RECOMMENDED ACTION
1) Approve Final Contract Change Order in the amount of $28,227.44 to ND Construction
Company, Inc. for the extra work; and
2) Authorize the appropriation of $7,000 from the Traffic Improvement Measure M2 (263)
unreserved fund balance to expenditure account 263.5032.56100.20194 M2 Pedestrian
Crossing Upgrades.
4. FISCAL IMPACT
Upon additional appropriation, funds will be available to cover the final change order and project
closeout as follows:
550.5032.56100.20194 HSIP Pedestrian Crossing Upgrades $23,000
263.5032.56100.20194 M2 Pedestrian Crossing Upgrades 7,000
Total $30,000
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community — Provide and maintain infrastructure necessary to ensure the
safety of the public.
3d. Enhance and promote quality of life in the community- Maintain and improve multi -modal
transportation throughout the City.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
Policy 3.3: Continue to design, install, and maintain signals, signage, streetlights, and traffic
control devices within rights -of -way
7. DISCUSSION and BACKGROUND
On June 13, 2017, the City Council awarded the contract for the Pedestrian Crossings Upgrade at
Fourteen Locations Project to ND Construction Company, Inc.
Subsequent to the award, Caltrans allocated additional funding to the project in order to complete
the improvements. The additional funds allowed for change orders, including the signing and
striping of high visibility crosswalks and installation of yield lines and signs at the fourteen
locations. The final change order includes adjustments to the bid item quantities, construction of
pole caps, and price adjustments for revisions to the sign specifications.
The original contract amount was $184,637. This final contract change order amount is
$28,227.94 which represents a 15% increase in construction contract costs to $212,864.94. Staff
is requesting an additional appropriation of $7,000 from unreserved 263 funds for the 10% local
match requirement and to cover staff time costs. Ninety percent of the total project costs were
funded through a Federal Highway Safety Improvement Program (HSIP) grant.
8. ATTACHMENTS
0 Final Contract Change Order
ITEM 1 11/14/17