SR - - (17)CITY COUNCIL
AGENDA
Special Meeting
October 24, 2017
4:30 p.m. Employee Recognition
5:00 p.m. Closed Session
6:00 p.m. Regular Session
Council Chamber
300 E. Chapman Avenue, Orange, CA 92866
TERESA E. SMITH
Mayor
MARK A. MURPHY FRED M. WHITAKER
Mayor pro tem
MICHAEL ALVAREZ
Councilmember
Wayne W. Winthers Rick Otto
City Attorney City Manager
Councilmember
KIMBERLEE NICHOLS
Councilmember
Mary E. Murphy
City Clerk
In compliance with Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and
the federal rules and regulations adopted in implementation thereof, the Agenda will be made available in
appropriate alternative formats to persons with a disability. Please contact the City Clerk's Office either in
person at 300 E. Chapman Ave., Orange, CA. or by calling (714) 744 -5500 no later than 10:00 AM on the
City business day preceding the scheduled meeting.
GENERAL PROTOCOL
The City of Orange City Council welcomes you to this meeting and encourages your participation.
Regular City Council meetings are held on the second Tuesday of each month at 6:00 p.m.
Agenda Information
This agenda contains a brief general description of each item to be considered. The Agenda and
supporting documentation is available at 3:00 p.m. on the Thursday prior to the Council meeting
at the City Clerk's Office located at City Hall, 300 E. Chapman Avenue, Orange, during regular
business hours, 7:30 a.m. - 5:30 p.m. Monday through Thursday, and alternating Fridays, as well
as on the City's Website www.cityoforange.org. Any documents received after the agenda packet
distribution, are available at the Council meeting, City Clerk Office counter, and are posted on the
City's Website. Information may be obtained by calling the City Clerk's Office at (714) 744 -5500.
Public Testimony
Pursuant to Government Code Section 54954.3, the public may comment on any agenda item
before or during consideration by the City Council, and on any other matters under the Council's
jurisdiction. Applicants making presentations to the Council on agenda items are given sufficient
time to address the Council and are also provided an opportunity to address questions from the
public. The public is then allowed up to three (3) minutes to speak on that specific agenda item.
General public comments are agendized under Public Comments section at the beginning of the
6:00 p.m. Session.
In accordance with Ordinance No. 10 -01 any person making personal, impertinent, slanderous or
profane remarks or who becomes boisterous while addressing the Council shall, by the presiding
officer, be barred from further audience before the Council, unless permission to continue is
granted by a majority vote of the Council. In accordance with Ordinance No. 43 -60 no person
except City officials and their representatives shall be permitted within the rail in front of the
Council Chambers without the express consent of the Council. Members of the public are advised
that all pagers cellular telephones and any other communication devices are to be turned off upon
entering the Cif Council Chambers. Your cooperation is appreciated
TO SPEAK ON ANY ITEM ON THE AGENDA, complete a speaker's card located at the
entrance to the Council Chambers. Enter the item's Agenda number on your speaker card and give
it to the City Clerk. WHEN SPEAKING, please face the City Council and state your name and
address for the record. The Mayor will call on you to speak when that Agenda item is considered.
Televised Meeting Schedule
Regular City Council meetings are televised live on Time Warner Cable Channel 3 and AT &T U-
verse Channel 99 and streamed live and on- demand on the City's website at
www.cityoforange.org
Persons filming or taping Council meetings are asked to identify themselves by filling out the
reverse side of the speaker's card or presenting a business card to the City Clerk.
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CITY COUNCIL AGENDA
October 24, 2017
4:30 P.M. SESSION
1. ROLL CALL
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any Employee
Recognition items only. Comments are limited to three minutes per person.
3. EMPLOYEE SERVICE AWARDS
4. RECESS
A Special City Council Meeting will be held on Tuesday, October 24, 2017, at 6:00 p.m.
in the Council Chamber with a Closed Session at 5:00 p.m. if necessary.
CITY COUNCIL AGENDA
October 24, 2017
5:00 P.M. SESSION
1. ROLL CALL
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any closed session items
only. Comments are limited to three minutes per person.
3. RECESS TO CLOSED SESSION
a. Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
City Negotiators: Laura Kalty, Special Counsel
Employee Organizations: All Bargaining Groups and Unrepresented Employees.
b. Conference with Legal Counsel — Potential Litigation — Significant exposure to
Litigation pursuant to Government Code Section 54956.9(d)(2).
1) One potential case.
4. ADJOURNMENT
A Special City Council Meeting will be held on Tuesday, October 24, 2017, at 6:00 p.m.
in the Council Chamber.
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CITY COUNCIL AGENDA
October 24, 2017
6:00 P.M. SESSION
1. OPENING
1.1 INVOCATION
Reverend William A. Johnson, First United Methodist Church of Orange
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Boy Scout Troop 241
1.3 ROLL CALL
1.4 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS
Presentation by Rotary Club of Orange to Orange Public Library
Presentation by the Friends of the Library to Orange Public Library
Presentations by the California Chapter American Planning Association
Proclamation Recognizing Scouting for Food Day
Proclamation Recognizing Nurse Practitioner Week
Proclamation Recognizing Colleen Williams for 33 years of Service
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on any off - agenda items
within the subject matter jurisdiction of the Council, provided that NO action may be
taken on off - agenda items unless authorized by law. Comments are limited to three
minutes per person.
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CITY COUNCIL AGENDA
October 24, 2017
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3.1 Confirmation of warrant registers dated September 7, September 15, September 21,
September 29, and October 5, 2017.
RECOMMENDED ACTION: Approve.
3.2 City Council Minutes, Regular Meeting of September 12, 2017, and Special Meeting
of September 26, 2017.
RECOMMENDED ACTION: Approve.
3.3 Waive reading in full of all ordinances on the Agenda.
RECOMMENDED ACTION: Approve.
3.4 Agreement with Lyons Security Service, Inc., for Library security services in the
amount not -to- exceed $35,000 per year.
RECOMMENDED ACTION: Approve agreement and authorize the Mayor and the City
Clerk to execute on behalf of the City.
3.5 Agreement with USA Shade & Fabric Structures for design, materials and
installation of shade canopy structures over the tot lot play and exercise equipment
at Shaffer Park and appropriation of corresponding Park Development funds for the
tot lot play shades.
RECOMMENDED ACTION: 1) Appropriate $86,375 from unreserved Fund 510 (Park
Acquisition — Infill) to 510.7021.56020.20059 (Tot Lot Shade Sails); 2) Approve
agreement with USA Shade & Fabric Structures in the amount not to exceed $160,768.68;
and 3) Authorize the Mayor and the City Clerk to execute on behalf of the City.
3.6 Number not used.
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CITY COUNCIL AGENDA
October 24, 2017
3. CONSENT CALENDAR (Continued)
3.7 Request to accept and appropriate into the City's revenue budget a $41,000 Grant
from California Library Literacy Services (CLLS) for FY 2017 -2018 (FY18).
RECOMMENDED ACTION: Accept in the City's revenue budget a $41,000 grant from
CLLS into revenue account 100.2001.45290.30100, State Grants — CA Literacy (CLLS)
FY18; and authorize the appropriation of $41,000 into expenditure account
100.2001.53001.30100, Materials & Supplies -CLLS Grant FY18.
3.8 Request to accept and appropriate into the City's revenue budget a $24,000 donation
from the Friends of the Orange Public Library (Friends).
RECOMMENDED ACTION: Accept into the City's revenue budget a $24,000 donation
from the Friends into revenue account number 100.2001.48390.19990 (Friends
Donations); and appropriate $24,000 into the following expenditure account numbers:
100.2001.53011.19990 - FOPL (Employee Recognition Program) $2,000
100.2001.53301.19990 - FOPL (Book Budget) $16,300
100.2004.51423.19990 — FOPL (Maintenance & Equipment) $700
100.2016.53340.19990 - FOPL (Craft supplies - Adult) $500
100.2017.53340.19990 - FOPL (Craft supplies- Children & Teen) $4,500
$24,000
3.9 Bid No. 178 -14; Approval of plans and specifications for Annual Concrete
Replacement at Various Locations (FY18).
RECOMMENDED ACTION: Approve plans and specifications and authorize advertising
for bids for the Annual Concrete Replacement at Various Locations Project (FY18).
3.10 CLAIMS
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Loida Romero
b. Heather Steves
c. Sedwick a/s /o Andrea Lundeen
d. Khashayar Lessani
e. eCompliance, Inc.
f. Cathi Budd
g. Estate of Andy Huy Huu Hoang
RECOMMENDED ACTION: Deny Claim(s) for damages and refer to City Attorney and
Claims Adjuster.
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CITY COUNCIL AGENDA
October 24, 2017
3. CONSENT CALENDAR (Continued)
3.11 Award of Contract for Bid No. 178 -06; Katella Avenue Sidewalk Improvements.
RECOMMENDED ACTION: Accept the lowest bid and award the contract to Aramexx
Group, Inc. of Claremont, California, in the amount of $199,884 and authorize the Mayor
to execute and the City Clerk to attest the contract on behalf of the City.
3.12 Award of Contract for Bid No. 178 -08; two (2) Federal Highway Safety Improvement
Program (HSIP) Left -Turn Phasing Signal Modification Projects: 1) Collins Avenue
at Batavia Street; and 2) Chapman Avenue at Cannon Street.
RECOMMENDED ACTION: 1) Authorize the appropriation from the 284 unreserved
TSIP fund balance to the following expenditure account: 284.5032.56100.30027 — HSIP6
Batavia and Collins, $77,000; 2) Authorize the appropriation from the 271 unreserved Gas
Tax Construction fund balance to the following expenditure account:
284.5032.56100.30028 — HSIP6 Chapman and Cannon, $65,000; and 3) Award the
contract in the amount of $599,999 to California Professional Engineering, Inc. and
authorize the Mayor and City Clerk to execute on behalf of the City.
3.13 Award of Contract for Bid No. 178 -03; Reservoir 4 Slope Regrading (W -681).
RECOMMENDED ACTION: Award the contract in the amount of $128,063 to Jeremy
Harris Construction, Inc.; and authorize the Mayor and City Clerk to execute on behalf of
the City.
3.14 Final Acceptance of Agreement No. 6219, Water Division Antenna Tower
Installation; and authorization to file the Notice of Completion with the County
Recorder. (No staff report required.)
RECOMMENDED ACTION: Accept public work improvements, authorize release of
U.S. Specialty Insurance Company of Texas, Bond No. 100275832 in the amount of
$280,171.32 to the contractor on said job, and authorize the Mayor and City Clerk to
execute the Notice of Completion.
3.15 Final Acceptance of Agreement No. 6401; Street Lighting LED Conversion Project
performed by Express Energy Services, Inc.; and authorization to file the Notice of
Completion with the County Recorder. (No staff report required.)
RECOMMENDED ACTION: Accept public work improvements, authorize release of
North American Specialty Insurance Company of New Hampshire, Bond# 2139508 in the
amount of $ 958,185.27 to the contractor on said job, and authorize the Mayor City Clerk
to execute the Notice of Completion.
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CITY COUNCIL AGENDA
October 24, 2017
3. CONSENT CALENDAR (Continued)
3.16 Award of contract for steam cleaning services at various locations (Request for
Proposal # 167 -23) to Common Area Maintenance Services, Inc. dba CAM Services,
for sidewalk steam cleaning services.
RECOMMENDED ACTION: 1) Authorize the appropriation of $18,129 from the General
Fund 100 unreserved fund balance to expenditure account number 100.5022.51700.00000
(Public Works contractual services); 2) Authorize the appropriation of $5,345 from the
General Fund 100 unreserved fund balance to expenditure account number
100.2001.51423.00000 (Library contractual services); 3) Authorize the appropriation of
$21,779 from the General Fund 100 unreserved fund balance to expenditure account
number 100.7022.51700.00000 (Community Services contractual services); 4) Award a
three -year contract in the not -to- exceed amount of $254,232, at $84,744 per year, to CAM
Services, with two one -year extension options, subject to a CPI of 2% maximum starting
with FY 2021 -2022, and authorize the Mayor and City Clerk to execute on behalf the City;
and 5) Authorize the City Manager to execute the two one -year options contract extension
through the annual operating budget approval process for funds appropriation.
3.17 Purchase of one Police Rated Motorcycle for the Orange Police Department and one
Forklift for the Public Works Department, Water Division.
RECOMMENDED ACTION: 1) Authorize the purchase of one BMW Police Rated
Motorcycle from Iry Seaver Motorcycles Orange, California, for the Orange Police
Department in the amount of $27,375; and 2) Authorize the purchase of one Yard Style
Forklift from Southwest Toyota Lift, Anaheim, California, for the Public Works
Department, Water Division in the amount of $57,206.
3.18 Purchase of easement at 2435 N. Orange -Olive Road for the purpose of street
widening and sidewalk installation.
RECOMMENDED ACTION: Approve the purchase of easement for street and utility
purposes at 2435 N. Orange -Olive Road; and authorize the Mayor and City Clerk to
execute the necessary documents. Purchase price is $32,500.
3.19 Final Map for Tract 16199 — Santiago Hills II South.
RECOMMENDED ACTION: Approve Final Map for Tract 16199 and accept dedication
of street right -of -ways and public utility easements as shown on the Final Map.
3.20 Approval of the submittal of funding applications to the Orange County
Transportation Authority. Resolution No. 11027.
A Resolution of the City Council of the City of Orange approving the submittal of funding
applications to the Orange County Transportation Authority for funding under the
comprehensive transportation funding program.
RECOMMENDED ACTION: Approve Resolution No. 11027.
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CITY COUNCIL AGENDA
October 24, 2017
3. CONSENT CALENDAR (Continued)
3.21 Letter of Understanding between the City of Orange and the Orange Management
Association (OMA) effective July 1, 2017, to December 31, 2019. Resolution No.
11029.
A Resolution of the City Council of the City of Orange establishing a Letter of
Understanding between the City of Orange and the Orange Management Association
(OMA) effective July 1, 2017, to December 31, 2019.
RECOMMENDED ACTION: Approve Resolution No. 11029.
3.22 Letter of Understanding between the City of Orange and the Orange Water Division
Employees' Association effective July 1, 2017, to December 31, 2019. Resolution No.
11030.
A Resolution of the City Council of the City of Orange establishing Letter of
Understanding between the City of Orange and the Orange Water Division Employees'
Association effective July 1, 2017, to December 31, 2019.
RECOMMENDED ACTION: Approve Resolution No. 11030.
3.23 Letter of Understanding between the City of Orange and the Orange Maintenance
and Crafts Employees' Association (OMCEA) effective July 1, 2017, to December 31,
2019. Resolution No. 11035.
A Resolution of the City Council of the City of Orange establishing a Letter of
Understanding between the City of Orange and the Orange Maintenance and Crafts
Employees' Association effective July 1, 2017, to December 31, 2019.
RECOMMENDED ACTION: Approve Resolution No. 11035.
3.24 Letter of Understanding between the City of Orange and the Orange City Fire
Fighters, Inc. Local 2384 of the International Association of Fire Fighters, AFL -CIO
effective July 1, 2017, to June 30, 2019. Resolution No. 11036.
A Resolution of the City Council of the City of Orange establishing a Letter of
Understanding between the City of Orange and the Orange City Fire Fighters, Inc. Local
2384 of the International Association of Fire Fighters, AFL -CIO effective July 1, 2017, to
June 30, 2019.
RECOMMENDED ACTION: Approve Resolution No. 11036.
3.25 Letter of Understanding between the City of Orange and the City of Orange Police
Association effective July 1, 2017, to June 30, 2019. Resolution No. 11037.
A Resolution of the City Council of the City of Orange establishing a Letter of
Understanding between the City of Orange and the City of Orange Police Association
effective July 1, 2017, to June 30, 2019.
RECOMMENDED ACTION: Approve Resolution No. 11037.
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CITY COUNCIL AGENDA
October 24, 2017
3. CONSENT CALENDAR (Continued)
3.26 Letter of Understanding between the City of Orange and the City of Orange Police
Management Association effective July 1, 2017, to June 30, 2019. Resolution No.
11038.
A Resolution of the City Council of the City of Orange establishing a Letter of
Understanding between the City of Orange and the City of Orange Police Management
Association effective July 1, 2017, to June 30, 2019.
RECOMMENDED ACTION: Approve Resolution No. 11038.
3.27 Approve the submittal of 24 city streets for the Road Maintenance and Rehabilitation
Account (RMRA) Funding Program. Resolution No. 11031.
A Resolution of the City Council of the City of Orange approving the submittal of 24 city
streets for the Road Maintenance and Rehabilitation Account (RMRA) Funding Program.
RECOMMENDED ACTION: Approve Resolution No. 11031.
3.28 Approve the submittal of transportation improvement projects to OCTA for funding
under the Renewed M2 of the Comprehensive Transportation Funding Program.
Resolution No. 11032.
A Resolution of the City Council of the City of Orange approving the submittal of
transportation improvement projects to the Orange County Transportation Authority
(OCTA) for funding under the Renewed Measure M (M2) of the Comprehensive
Transportation Funding Program.
RECOMMENDED ACTION: Approve Resolution No. 11032; and approve the submittal
of the proposed transportation improvement projects to the Comprehensive Transportation
Funding Program for Fiscal Year 2019 -2020 as administered by OCTA.
3.29 Approve the removal of a portion of Old Chapman Avenue from the City Street
System. Resolution No. 11034.
A Resolution of the City Council of the City of Orange removing a portion of Old Chapman
Avenue from the City Street System.
RECOMMENDED ACTION: Approve Resolution No. 11034.
3.30 Authorize the disposal of surplus property know as Old Chapman Avenue. Resolution
No. 11033.
A Resolution of the City Council of the City of Orange authorizing the disposal of surplus
property know as Old Chapman Avenue.
RECOMMENDED ACTION: Approve Resolution No. 11033.
END OF CONSENT CALENDAR
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CITY COUNCIL AGENDA
October 24, 2017
4. REPORTS FROM MAYOR SMITH
5. REPORTS FROM COUNCILMEMBERS
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
6.1 Report from City Council Ad Hoc Committees related to Homelessness:
• Community Communications
• Cities and Non - profit Collaboration
• County Engagement
7. ADMINISTRATIVE REPORTS
7.1 Award of contract for Turf Replacement and Landscape Renovation for Santiago
Hills Assessment District at Skylark Place (Bid No. 167 -46).
RECOMMENDED ACTION: 1) Authorize the appropriation of $108,940 from Fund 291
unreserved fund balance to expenditure account number 291.7024.56015.20255 (Santiago
Hills LAD General Renovations); and 2) Approve contract with Nieves Landscape, Inc.
for an amount not -to- exceed $133,908 and authorize the Mayor and City Clerk to execute
on behalf of the City.
7.2 Financial status update for Fiscal Years 2017 and 2018.
RECOMMENDED ACTION: Receive and file.
8. REPORTS FROM CITY MANAGER
9. LEGAL AFFAIRS
9.1 An Ordinance prohibiting the act of aggressive solicitation. Ordinance No. 05 -17
(First Reading).
An Ordinance of the City Council of the City of Orange adding a New Chapter 9.34 to the
Orange Municipal Code prohibiting the act of aggressive solicitation.
RECOMMENDED ACTION: Approve Ordinance No. 05 -17 for First Reading.
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CITY COUNCIL AGENDA
October 24, 2017
10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY
11. PUBLIC HEARINGS
11.1 An Ordinance amending Chapter 17.34 of the Orange Municipal Code to modify the
City's Off - Street Parking and Loading Requirements for Multi- Family Residential
Uses.
Time set for a public hearing to consider modifying the City's off - street parking and
loading requirements for multi - family residential uses.
Recommended Council Action
ORDINANCE NO. 06-17 (First Reading)
An Ordinance of the City Council of the City of Orange amending Chapter 17.34 of the
Orange Municipal Code to modify the City's Off - Street Parking and Loading
Requirements for Multi- Family Residential Development.
12. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, November 14, 2017, at
6:00 p.m. in the Council Chamber, with Closed Session beginning at 5:00 p.m., if
necessary.
Declaration of Chief Clerk, Robert Zornado, declaring posting of City Council agenda of a Special
Meeting of October 24, 2017, at Orange Civic Center kiosk, Police facility at 1107 North Batavia, and
the Main Public Library at 407 E. Chapman; all of said locations being in the City of Orange and
freely accessible to members of the public at least 24 hours before commencement of said Special
Meeting; and available at the Civic Center City Clerk's Office.
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