SR - - PURCHASE MOTORCYCLE FOR POLICE DEPARTMENT AND FORKLIFT FOR WATER DIVISION1. SUBJECT
Purchase of one Police Rated Motorcycle for the Orange Police Department and one Forklift for
the Public Works Department, Water Division.
2. SUMMARY
Purchase of one Police Rated Motorcycle from Iry Seaver Motorcycles, Orange, CA through a
Cooperative Purchasing Agreement (CPA).
Purchase of one Forklift from Southwest Toyota Lift, Anaheim, CA through a formal bidding
process.
3. RECOMMENDED ACTION
1. Authorize the purchase of one BMW Police Rated Motorcycle from Iry Seaver Motorcycles
Orange, CA for the Orange Police Department in the amount of $27,375.
2. Authorize the purchase of one Yard Style Forklift from Southwest Toyota Lift, Anaheim CA,
for the Public Works Department, Water Division in the amount of $57,206.
4. FISCAL IMPACT
Funds are budgeted and available to cover the cost of the replacement vehicles as follows:
720.5023.55212.00000
Motor Vehicle Replacements
$4,818,721
5. STRATEGIC PLAN GOAL(S)
1 a. Provide for a safe community — Provide staffing and resources to deliver services that
ensure public safety.
lb. Provide for a safe community — Provide and maintain infrastructure necessary to ensure
public safety.
2a. Be a fiscally healthy community — Expend fiscal resources responsibly.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance public
safety and improve circulation.
Public Safety Element Goal 6.0 Provide public safety services of the highest quality.
Policy 6.1 Provide the Police Department with adequate personnel, equipment and state -of-
the -art technology to effectively combat crime, meet existing and projected service demands,
and provide crime prevention programs. These resources should be provided prior to
anticipated needs.
Implementation Plan: Program I -15
7. DISCUSSION and BACKGROUND
After review of the approved FY17 -18 vehicle replacement list, it was determined that two
vehicles, originally purchased in 2009 and 1991 need to be replaced. A 2009 BMW Police Rated
Motorcycle, Unit #1564 and a 1991 Hyster Yard Style Forklift, Unit #981.
• One BMW Police Rated Motorcycle ( #1564) for the Orange Police Department $ 27,375
• One Toyota Forklift ( #981) for the Public Works Department, Water Div. $ 57,206
Total expenditure for two vehicles $ 84,581
In conjunction with the Finance Department, the purchase of one BMW Police Rated Motorcycle
will be completed using a CPA with the City of Anaheim, PO No. 412- 390780. The purchase
order was issued on January 13, 2017 and is on file, along with the bid, in the Finance
Department. There are no additional costs or surcharges to participate in this Agreement.
Iry Seaver Motorcycles is located within the City limits, therefore they qualify for the "Local
Bidder Preference ". Section 3.08.250 of the Orange Municipal Code provides that local bidders
shall be granted a sales tax preference of one percent of the amount of that portion of the bid
amount that is subject to sales tax (Ord. 12 -99).
ITEM 2 10/24/17
Formal Bid No. 178 -05 was advertised on August 9, 2017 for one Yard Style Forklift with a bid
due date of August 24, 2017. The City of Orange received one bid for the above piece of
equipment.
The Public Works Department will keep Unit #981, a Hyster forklift in the Fleet as a Best of
Used (BOU) vehicle. This forklift will be used by the Maintenance Division to assist with street
closures using K -rail for City of Orange approved special events.
8. ATTACHMENTS
• Bid Abstract.
• Iry Seaver BMW CPA Bid is available in the Purchasing Department.
• Bid No. 178 -05 is available in the Purchasing Department.
CITY COUNCIL MINUTES OCTOBER 24, 2017
3. CONSENT CALENDAR (Continued)
3.15 Final Acceptance of Agreement No. 6401; Street Lighting LED Conversion Project
performed by Express Energy Services, Inc.; and authorization to file the Notice of
Completion with the County Recorder. (No staff report required.)
ACTION: Accepted public work improvements, authorized release of North American
Specialty Insurance Company of New Hampshire, Bond# 2139508 in the amount of $
958,185.27 to the contractor on said job, and authorized the Mayor City Clerk to execute
the Notice of Completion.
3.16 Award of contract for steam cleaning services at various locations (Request for
Proposal # 167 -23) to Common Area Maintenance Services, Inc. dba CAM Services,
for sidewalk steam cleaning services. (A2100.0; AGR -6531)
ACTION: 1) Authorized the appropriation of $18,129 from the General Fund 100
unreserved fund balance to expenditure account number 100.5022.51700.00000 (Public
Works contractual services); 2) Authorized the appropriation of $5,345 from the General
Fund 100 unreserved fund balance to expenditure account number 100.2001.51423.00000
(Library contractual services); 3) Authorized the appropriation of $21,779 from the
General Fund 100 unreserved fund balance to expenditure account number
100.7022.51700.00000 (Community Services contractual services); 4) Awarded a three -
year contract in the not -to- exceed amount of $254,232, at $84,744 per year, to CAM
Services, with two one -year extension options, subject to a CPI of 2% maximum starting
with FY 2021 -2022, and authorized the Mayor and City Clerk to execute on behalf the
City; and 5) Authorized the City Manager to execute the two one -year options contract
extension through the annual operating budget approval process for funds appropriation.
3.17 Purchase of one Police Rated Motorcycle for the Orange Police Department and one
Forklift for the Public Works Department, Water Division. (C2500.M.7)
ACTION: 1) Authorized the purchase of one BMW Police Rated Motorcycle from Iry
Seaver Motorcycles Orange, California, for the Orange Police Department in the amount
of $27,375; and 2) Authorized the purchase of one Yard Style Forklift from Southwest
Toyota Lift, Anaheim, California, for the Public Works Department, Water Division in the
amount of $57,206.
3.18 Purchase of easement at 2435 N. Orange -Olive Road for the purpose of street
widening and sidewalk installation. (D4000.0)
ACTION: Approved the purchase of easement for street and utility purposes at 2435 N.
Orange -Olive Road; and authorized the Mayor and City Clerk to execute the necessary
documents. Purchase price is $32,500.
3.19 Final Map for Tract 16199 — Santiago Hills II South. (T4000.0)
ACTION: Approved Final Map for Tract 16199 and accepted dedication of street right -of-
ways and public utility easements as shown on the Final Map.
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