SR - AGR-6531 - SIDEWALK STEAM CLEANING SERVICES1. SUBJECT
Award of contract for steam cleaning services at various locations (Request for Proposal #167-
23) to Common Area Maintenance Service, Inc., dba CAM Services, for sidewalk steam cleaning
services.
2. SUMMARY
Proposals for steam cleaning services were received and opened on January 19, 2017. Five
contractors responded to the Request for Proposals (RFP). The highest ranked contractor is
CAM Services with a cost proposal of $80,708 per year. The contract is for an initial term of
three fiscal years with the option of two one -year extensions. The contract will be written for an
annual, not to exceed amount of $84,744, which will allow a five percent contingency amount to
cover any unscheduled cleanings as necessary.
3. RECOMMENDED ACTION
1. Authorize the appropriation of $18,129 from the General Fund 100 unreserved fund balance
to expenditure account number 100.5022.51700.00000 (Public Works contractual services);
2. Authorize the appropriation of $5,345 from the General Fund 100 unreserved fund balance to
expenditure account number 100.2001.51423.00000 (Library contractual services);
3. Authorize the appropriation of $21,779 from the General Fund 100 unreserved fund balance
to expenditure account number 100.7022.51700.00000 (Community Services contractual
services;
4. Award a three year contract in the not to exceed amount of $254,232, at $84,744 per year, to
CAM Services, with two one -year extension options, subject to a CPI of 2% maximum
starting with FY 2021 -2022, and authorize the Mayor and City Clerk to execute on behalf the
City.
5. Authorize the City Manager to execute the two one -year options contract extension through
the annual operating budget approval process for funds appropriation.
4. FISCAL IMPACT
Upon appropriation, funds will be available in the following accounts:
100.5022.51700.00000
Contractual Services
$104,450
220.5022.51700.00000
Contractual Services
515,517
100.2001.51423.00000
Maint. Cont. Building/Equipment (Library)
3,958
100.7022.51700.00000
Contractual Services (Comm. Services)
108,755
Total
$732,680
5. STRATEGIC PLAN GOAL(S)
Provide for a safe community -
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service -
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public
rights -of -way.
7. DISCUSSION and BACKGROUND
The current steam cleaning contract frequency is not sufficient to keep up with the increased
pedestrian traffic, outdoor dining, increased number of carry out restaurants, and transients at the
public facilities. The proposed contract nearly doubles the existing service levels of steam
cleaning the public sidewalks, trash enclosures, and trashcans located in the Plaza, on Old Towne
spoke streets, and the Plaza Park. In addition, this contract consists of cleaning areas included as
part of the City's Outdoor Dining Permit, the City's Main Library, the Yorba Dog Park, Plaza
ITEM 2 10/24/17
Park, Train Depot, and the City Hall breezeway. The request for appropriations are for added
services and supplements existing appropriations.
The RFP was advertised starting on November 23, 2016. Five total RFP packages were sent out.
Five proposals were received on January 19, 2017. The five proposals received were from the
following companies:
1. Common Area Maintenance Services, Inc. (dba CAM Services), Orange, CA
2. Merchants Building Maintenance, Santa Ana, CA
3. DBA Advanced Powerwashing, Orange, CA
4. Positive Property Solutions, Inc., Placentia, CA
5. Ultimate Maintenance Services, Inc., Lawndale, CA
CAM Services is the existing Contractor conducting the sidewalk cleaning work for the City.
For the past few years, they have performed satisfactorily and in accordance with the scope of
work. CAM Services has acknowledged they will honor their bid of January 2017. Staff
recommends a contract be awarded to CAM Services in the amount of $254,232, at $84,744 per
year. This contract will include two one -year options subject to a Consumer Price Index (CPI)
increase at the second extension of 2% maximum.
8. ATTACHMENTS
• Bid Abstract
• Agreement
CITY COUNCIL MINUTES OCTOBER 24, 2017
3. CONSENT CALENDAR (Continued)
3.15 Final Acceptance of Agreement No. 6401; Street Lighting LED Conversion Project
performed by Express Energy Services, Inc.; and authorization to file the Notice of
Completion with the County Recorder. (No staff report required.)
ACTION: Accepted public work improvements, authorized release of North American
Specialty Insurance Company of New Hampshire, Bond# 2139508 in the amount of $
958,185.27 to the contractor on said job, and authorized the Mayor City Clerk to execute
the Notice of Completion.
3.16 Award of contract for steam cleaning services at various locations (Request for
Proposal # 167 -23) to Common Area Maintenance Services, Inc. dba CAM Services,
for sidewalk steam cleaning services. (A2100.0; AGR -6531)
ACTION: 1) Authorized the appropriation of $18,129 from the General Fund 100
unreserved fund balance to expenditure account number 100.5022.51700.00000 (Public
Works contractual services); 2) Authorized the appropriation of $5,345 from the General
Fund 100 unreserved fund balance to expenditure account number 100.2001.51423.00000
(Library contractual services); 3) Authorized the appropriation of $21,779 from the
General Fund 100 unreserved fund balance to expenditure account number
100.7022.51700.00000 (Community Services contractual services); 4) Awarded a three -
year contract in the not -to- exceed amount of $254,232, at $84,744 per year, to CAM
Services, with two one -year extension options, subject to a CPI of 2% maximum starting
with FY 2021 -2022, and authorized the Mayor and City Clerk to execute on behalf the
City; and 5) Authorized the City Manager to execute the two one -year options contract
extension through the annual operating budget approval process for funds appropriation.
3.17 Purchase of one Police Rated Motorcycle for the Orange Police Department and one
Forklift for the Public Works Department, Water Division. (C2500.M.7)
ACTION: 1) Authorized the purchase of one BMW Police Rated Motorcycle from Iry
Seaver Motorcycles Orange, California, for the Orange Police Department in the amount
of $27,375; and 2) Authorized the purchase of one Yard Style Forklift from Southwest
Toyota Lift, Anaheim, California, for the Public Works Department, Water Division in the
amount of $57,206.
3.18 Purchase of easement at 2435 N. Orange -Olive Road for the purpose of street
widening and sidewalk installation. (D4000.0)
ACTION: Approved the purchase of easement for street and utility purposes at 2435 N.
Orange -Olive Road; and authorized the Mayor and City Clerk to execute the necessary
documents. Purchase price is $32,500.
3.19 Final Map for Tract 16199 — Santiago Hills II South. (T4000.0)
ACTION: Approved Final Map for Tract 16199 and accepted dedication of street right -of-
ways and public utility easements as shown on the Final Map.
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