SR - AGR-6528 - KATELLA AVENUE SIDEWALK IMPROVEMENTS1. SUBJECT
Award of Contract: Bid No. 178 -06; Katella Avenue Sidewalk Improvements (SP- 3971).
2. SUMMARY
Bids for Katella Avenue Sidewalk Improvements (SP -3971) were received and opened on
September 21, 2017. Six bidders responded to the Notice Inviting Bids. The apparent low bidder
is Aramexx Group, Inc. of Claremont, California in the amount of $199,884.
3. RECOMMENDED ACTION
Accept the lowest bid and award the contract to Aramexx Group Inc. of Claremont, California in
the amount of $199,884 and authorize the Mayor to execute and the City Clerk to attest the
contract on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program and are available in the following
account:
263.5011.56330.13120 Pavement Management Program $250,000
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community -
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
2. Be a fiscally healthy community —
d. Create an environment to attract, retain and expand economic opportunities
6. GENERAL PLAN IMPLEMENTATION
Infrastructure - Public Rights -of -Way Goal 3.0: Ensure adequate maintenance of public rights -of-
way to enhance public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -
of -way.
Economic Development - Infrastructure Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
7. DISCUSSION and BACKGROUND
The bid solicitation was advertised on September 6, 2017 for a period of two weeks, and bids
were opened on September 21, 2017. Six bidders submitted proposals as follows:
1) Aramex Group Inc., Claremont
$199,884
2) Golden State Construction, Placentia
$227,573
3) BWW & Company, Redlands
$244,085
4) Vido Samarzich, Inc., Alta Loma
$259,352
5) Gentry General Engineering, Inc. Rancho Cucamonga
$297,962
6) Hardy & Harper, Inc., Santa Ana
$345,000
The proposed sidewalk improvements on Katella Avenue will fill the gap of missing sidewalk on
the south side. The improvements include the construction of concrete sidewalk and ADA ramps.
The proposed sidewalk improvements are categorically exempt from the provisions of the
California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15301(c),
Existing Facilities, covering existing highways and streets, sidewalks, gutters, bicycle and
pedestrian trails, and similar facilities (this includes road grading for the purpose of public
safety). This project is exempt because it will provide an accessible path of travel for the purpose
of public safety these improvements will not substantially increase existing street capacity. The
Notice of Exemption has been filed with the County Recorder's Office.
Construction is scheduled to begin in November 2017 and is expected to be completed within 30
calendar days.
8. ATTACHMENTS
• Bid Abstract
• Contract Agreement
• Location Map
CITY COUNCIL MINUTES OCTOBER 24, 2017
3. CONSENT CALENDAR (Continued)
3.10 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and/or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Loida Romero
b. Heather Steves
c. Sedwick a/s /o Andrea Lundeen
d. Khashayar Lessani
e. eCompliance, Inc.
f. Cathi Budd
g. Estate of Andy Huy Huu Hoang
ACTION: Denied Claim(s) for damages and referred to City Attorney and Claims Adjuster.
3.11 Award of Contract for Bid No. 178 -06; Katella Avenue Sidewalk Improvements.
(A2100.0; AGR -6528)
ACTION: Accepted the lowest bid and awarded the contract to Aramexx Group, Inc. of
Claremont, California, in the amount of $199,884 and authorized the Mayor to execute and
the City Clerk to attest the contract on behalf of the City.
3.12 Award of Contract for Bid No. 178 -08; two (2) Federal Highway Safety Improvement
Program (HSIP) Left -Turn Phasing Signal Modification Projects: 1) Collins Avenue
at Batavia Street; and 2) Chapman Avenue at Cannon Street. (A2100.0; AGR -6529)
ACTION: 1) Authorized the appropriation from the 284 unreserved TSIP fund balance to
the following expenditure account: 284.5032.56100.30027 — HSIP6 Batavia and Collins,
$77,000; 2) Authorized the appropriation from the 271 unreserved Gas Tax Construction
fund balance to the following expenditure account: 284.5032.56100.30028 — HSIP6
Chapman and Cannon, $65,000; and 3) Awarded the contract in the amount of $599,999
to California Professional Engineering, Inc. and authorized the Mayor and City Clerk to
execute on behalf of the City.
3.13 Award of Contract for Bid No. 178 -03; Reservoir 4 Slope Regrading (W -681).
(A2100.0; AGR -6530)
ACTION: Awarded the contract in the amount of $128,063 to Jeremy Harris Construction,
Inc.; and authorized the Mayor and City Clerk to execute on behalf of the City.
3.14 Final Acceptance of Agreement No. 6219, Water Division Antenna Tower
Installation; and authorization to file the Notice of Completion with the County
Recorder. (No staff report required.)
ACTION: Accepted public work improvements, authorized release of U.S. Specialty
Insurance Company of Texas, Bond No. 100275832 in the amount of $280,171.32 to the
contractor on said job, and authorized the Mayor and City Clerk to execute the Notice of
Completion.
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