SR - - ADVERTISE BIDS ANNUAL CONCRETE REPLACEMENT FY181. SUBJECT
Bid No. 178 -14; SP -4017; Annual Concrete Replacement at Various Locations (FY18). Approval
of plans and specifications, and authorization to advertise bids for construction.
2. SUMMARY
Plans and specifications are complete and ready for the advertisement of bids for the Annual
Concrete Replacement at Various Locations Project (FY18). The total estimated construction cost
including construction engineering administration is $400,000 which includes 15% for
contingency.
3. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising for bids for the Annual Concrete
Replacement at Various Locations Project (FY18).
4. FISCAL IMPACT
Budgeted funds are available in the Capital Improvement Program in the following accounts:
263.5021.51700.00000 Measure M — Contractual Services $ 165,000
263.5011.56330.13120 Local Street Maintenance $235,000
Total: $ 400,000
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community -
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service —
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance
public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -of-
way.
7. DISCUSSION and BACKGROUND
This project is the first phase of the City's Pavement Management program and it will address
needed concrete work for the forthcoming Annual Street Pavement Maintenance projects and SB-
1 Project list. The work consists of replacing ADA access ramps, failed sections of curb and gutter,
driveways, sidewalks, cross gutters, and spandrels.
The total estimated quantities for concrete replacement are as follows:
1. 20 ADA access ramps
2. 2,000 linear feet of curb and gutter
3. 20,000 square feet of sidewalk
4. 700 square feet of driveway apron
5. 3,000 square feet cross gutter and spandrel
The total estimated construction cost for the annual concrete replacement project is $400,000 with
15% contingency.
Construction is estimated to begin in January 2018 and be completed by March 2018.
8. ATTACHMENTS
• Plans, specifications, and the engineer's cost estimate are available for review at the Public
Works Department.
JD;ml:cp
N:\Public Works\ADMIN\Corina Perez Council \Council Items - ENGINEERING DIVISION\2017 \10- 10 -17 \SP -4017; Annual Concrete Replacement
Project \SP -4017; Auth to Adv Aannual Concrete FY 17- 18.docx
ITEM 2 10/24/17
CITY COUNCIL MINUTES OCTOBER 24, 2017
3. CONSENT CALENDAR (Continued)
3.5 Agreement with USA Shade & Fabric Structures for design, materials and
installation of shade canopy structures over the tot lot play and exercise equipment
at Shaffer Park and appropriation of corresponding Park Development funds for the
tot lot play shades. (A2100.0; AGR -6526)
ACTION: 1) Appropriated $86,375 from unreserved Fund 510 (Park Acquisition — Infill)
to 510.7021.56020.20059 (Tot Lot Shade Sails); 2) Approved agreement with USA Shade
& Fabric Structures in the amount not -to- exceed $160,768.68; and 3) Authorized the
Mayor and the City Clerk to execute on behalf of the City.
3.6 Number not used.
3.7 Request to accept and appropriate into the City's revenue budget a $41,000 Grant
from California Library Literacy Services (CLLS) for FY 2017 -2018 (FY18).
(C2500.I)
ACTION: Accepted in the City's revenue budget a $41,000 grant from CLLS into revenue
account 100.2001.45290.30100, State Grants — CA Literacy (CLLS) FY18; and authorized
the appropriation of $41,000 into expenditure account 100.2001.53001.30100, Materials
& Supplies -CLLS Grant FY18.
3.8 Request to accept and appropriate into the City's revenue budget a $24,000 donation
from the Friends of the Orange Public Library (Friends). (C2500.I)
ACTION: Accepted into the City's revenue budget a $24,000 donation from the Friends
into revenue account number 100.2001.48390.19990 (Friends Donations); and
appropriated $24,000 into the following expenditure account numbers:
100.2001.53011.19990 - FOPL (Employee Recognition Program) $2,000
100.2001.53301.19990 - FOPL (Book Budget) $16,300
100.2004.51423.19990 — FOPL (Maintenance & Equipment) $700
100.2016.53340.19990 - FOPL (Craft supplies- Adult) $500
100.2017.53340.19990 - FOPL (Craft supplies- Children & Teen) $4,500
$24,000
3.9 Bid No. 178 -14; Approval of plans and specifications for Annual Concrete
Replacement at Various Locations (FY18). (S4000.S.7)
ACTION: Approved plans and specifications and authorized advertising for bids for the
Annual Concrete Replacement at Various Locations Project (FY18).
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