SR - - DONATION FROM FRIENDS OF ORANGE PUBLIC LIBRARY1. SUBJECT
Request to accept and appropriate into the City's revenue budget a $24,000 donation from the
Friends of Orange Public Library (Friends).
2. SUMMARY
This $24,000 donation will be used to purchase items as requested by the Library's Management
Team for enhanced public service. Acceptance of the revenue and its appropriation into the
FY17 /18 budget are requested.
3. RECOMMENDATION
1) Accept into the City's revenue budget a $24,000 donation from the Friends, into revenue
account number 100.2001.48390.19990 (Friends Donations).
2) Authorize the appropriation of $24,000 into the following expenditure account numbers:
100.2001.53011.19990 - FOPL (Employee Recognition Program) $2,000
100.2001.53301.19990 - FOPL (Book Budget) $16,300
100.2004.51423.19990 — FOPL (Maintenance & Equipment) $700
100.2016.53340.19990 - FOPL (Craft supplies - Adult) $500
100.2017.53340.19990 - FOPL (Craft supplies - Children & Teen) $4
$24,000
4. FISCAL IMPACT
Upon appropriation, funds will be available to cover the costs of items for enhanced public
service as follows:
100.2001.53011.19990 Employee Recognition Program - Friends
100.2001.53301.19990 Book Budget - Friends
100.2004.51423.19990 Maintenance & Equipment - Friends
100.2016.53340.19990 Craft supplies - Friends
100.2017.53340.19990 Craft supplies - Friends
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community
e. Develop and strengthen collaborative partnerships to enhance and promote quality of life
programs, projects and services.
6. GENERAL PLAN IMPLEMENTATION
5.0 Meet the educational, cultural, civic, information, recreation, business, and life -long learning
needs of residents through the provision of library resources.
5.4 Promote collaborations among community groups, educational institutions and the Public
Library to enhance sharing of information, resources, and financial support for library
facilities, services and programs.
7. DISCUSSION and BACKGROUND
The Friends is donating $24,000 to meet various Library needs. The generous dollar amount
coming from the Friends includes:
• $16,300 to purchase DVDs for children, teens, and adults, as well as large print books for
adults, updating and expanding the branch collections in particular.
• $5,000 to purchase supplies for the annual Summer Reading Club for children, teens, and
adults. Funds will purchase reading incentives, program supplies, etc. for approximately
3,000 patrons.
• $700 for Volunteer Tracking Software. The Library's Volunteer Coordinator will use the
software to help manage statistics, schedules, and timesheets for over 400 volunteers.
• $2,000 to fund the library's Employee Appreciation Program. Funds will be used to
reward and motivate staff for their hard work and dedication to the library throughout the
year.
The Orange Public Library will publicize the Friends' contributions in a variety of ways,
including bookplates where appropriate, and credit for programming support on the Library's
website, flyers, and calendars.
8. ATTACHMENTS
None.
ITEM 2 10/24/17
CITY COUNCIL MINUTES OCTOBER 24, 2017
3. CONSENT CALENDAR (Continued)
3.5 Agreement with USA Shade & Fabric Structures for design, materials and
installation of shade canopy structures over the tot lot play and exercise equipment
at Shaffer Park and appropriation of corresponding Park Development funds for the
tot lot play shades. (A2100.0; AGR -6526)
ACTION: 1) Appropriated $86,375 from unreserved Fund 510 (Park Acquisition — Infill)
to 510.7021.56020.20059 (Tot Lot Shade Sails); 2) Approved agreement with USA Shade
& Fabric Structures in the amount not -to- exceed $160,768.68; and 3) Authorized the
Mayor and the City Clerk to execute on behalf of the City.
3.6 Number not used.
3.7 Request to accept and appropriate into the City's revenue budget a $41,000 Grant
from California Library Literacy Services (CLLS) for FY 2017 -2018 (FY18).
(C2500.I)
ACTION: Accepted in the City's revenue budget a $41,000 grant from CLLS into revenue
account 100.2001.45290.30100, State Grants — CA Literacy (CLLS) FY18; and authorized
the appropriation of $41,000 into expenditure account 100.2001.53001.30100, Materials
& Supplies -CLLS Grant FY18.
3.8 Request to accept and appropriate into the City's revenue budget a $24,000 donation
from the Friends of the Orange Public Library (Friends). (C2500.I)
ACTION: Accepted into the City's revenue budget a $24,000 donation from the Friends
into revenue account number 100.2001.48390.19990 (Friends Donations); and
appropriated $24,000 into the following expenditure account numbers:
100.2001.53011.19990 - FOPL (Employee Recognition Program) $2,000
100.2001.53301.19990 - FOPL (Book Budget) $16,300
100.2004.51423.19990 — FOPL (Maintenance & Equipment) $700
100.2016.53340.19990 - FOPL (Craft supplies - Adult) $500
100.2017.53340.19990 - FOPL (Craft supplies - Children & Teen) $4,500
$24,000
3.9 Bid No. 178 -14; Approval of plans and specifications for Annual Concrete
Replacement at Various Locations (FY18). (S4000.S.7)
ACTION: Approved plans and specifications and authorized advertising for bids for the
Annual Concrete Replacement at Various Locations Project (FY18).
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