SR - - (28)September 12, 2017
5:00 p.m. Closed Session
6:00 p.m. Regular Session
Council Chamber
300 E. Chapman Avenue, Orange, CA 92866
TERESA E. SMITH
Mayor
MARK A. MURPHY FRED M. WHITAKER
Mayor pro tem Councilmember
MICHAEL ALVAREZ
Councilmember
Wayne W. Winthers Rick Otto
City Attorney City Manager
KIMBERLEE NICHOLS
Councilmember
Mary E. Murphy
City Clerk
In compliance with Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and
the federal rules and regulations adopted in implementation thereof, the Agenda will be made available in
appropriate alternative formats to persons with a disability. Please contact the City Clerk's Office either in
person at 300 E. Chapman Ave., Orange, CA. or by calling (714) 744 -5500 no later than 10:00 AM on the
City business day preceding the scheduled meeting.
CITY COUNCIL AGENDA
September 12, 2017
GENERAL PROTOCOL
The City of Orange City Council welcomes you to this meeting and encourages your participation.
Regular City Council meetings are held on the second Tuesday of each month at 6:00 p.m.
Agenda Information
This agenda contains a brief general description of each item to be considered. The Agenda and
supporting documentation is available at 3:00 p.m. on the Thursday prior to the Council meeting
at the City Clerk's Office located at City Hall, 300 E. Chapman Avenue, Orange, during regular
business hours, 7:30 a.m. - 5:30 p.m. Monday through Thursday, and alternating Fridays, as well
as on the City's Website www.cityoforange.org. Any documents received after the agenda packet
distribution, are available at the Council meeting, City Clerk Office counter, and are posted on the
City's Website. Information may be obtained by calling the City Clerk's Office at (714) 744 -5500.
Public Testimony
Pursuant to Government Code Section 54954.3, the public may comment on any agenda item
before or during consideration by the City Council, and on any other matters under the Council's
jurisdiction. Applicants making presentations to the Council on agenda items are given sufficient
time to address the Council and are also provided an opportunity to address questions from the
public. The public is then allowed up to three (3) minutes to speak on that specific agenda item.
General public comments are agendized under Public Comments section at the beginning of the
6:00 p.m. Session.
In accordance with Ordinance No. 10 -01 any person making personal, impertinent, slanderous or
profane remarks or who becomes boisterous while addressing the Council shall, by the presiding
officer, be barred from further audience before the Council, unless permission to continue is
granted by a majority vote of the Council. In accordance with Ordinance No. 43 -60 no person
except City officials and their representatives shall be permitted within the rail in front of the
Council Chamber without the express consent of the Council. Members of the public are advised
that all pacers cellular telephones and any other communication devices are to be turned off upon
entering the he Cif Council Chamber. Your cooperation is appreciated
TO SPEAK ON ANY ITEM ON THE AGENDA, complete a speaker's card located at the
entrance to the Council Chamber. Enter the item's Agenda number on your speaker card and give
it to the City Clerk. WHEN SPEAKING, please face the City Council and state your name and
address for the record. The Mayor will call on you to speak when that Agenda item is considered.
Televised Meeting Schedule
Regular City Council meetings are televised live on Time Warner Cable Channel 3 and AT &T U-
verse Channel 99 and streamed live and on- demand on the City's website at
www.cityoforange.org
Persons filming or taping Council meetings are asked to identify themselves by filling out the
reverse side of the speaker's card or presenting a business card to the City Clerk
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CITY COUNCIL AGENDA
September 12, 2017
5:00 P.M. SESSION
1. ROLL CALL
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any closed session items
only. Comments are limited to three minutes per person.
3. RECESS TO CLOSED SESSION
a. Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
City Negotiators: Laura Kalty, Special Counsel
Employee Organizations: All Bargaining Groups and Unrepresented Employees.
b. Public employee performance evaluation pursuant to Government Code Section
54957:
Title: City Manager
4. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, September 12, 2017, at
6:00 p.m. in the Council Chamber.
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CITY COUNCIL AGENDA
September 12, 2017
6:00 P.M. SESSION
1. OPENING
1.1 INVOCATION
Pastor Danny Kurimay, Bridge Community Church
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Mayor pro tem Mark A. Murphy
1.3 ROLL CALL
1.3 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS
Presentation by the Sons of Italy to the Orange Public Library
Presentation of Literacy Month Proclamation to Orange Public Library
Presentation by Orange Public Library Foundation to the Orange Public Library
Presentation to John Hernandez, President Santiago Canyon College
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on any off - agenda items
within the subject matter jurisdiction of the Council, provided that NO action may be
taken on off - agenda items unless authorized by law. Comments are limited to three
minutes per person.
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CITY COUNCIL AGENDA
September 12, 2017
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3.1 Confirmation of warrant registers dated August 1, August 4, August 10, August 15,
August 18, August 23, August 24, August 31, and September 1, 2017.
RECOMMENDED ACTION: Approve.
3.2 City Council Minutes, Regular Meeting of August 8, 2017 and Special Meeting of
August 29, 2017.
RECOMMENDED ACTION: Approve.
3.3 Waive reading in full of all ordinances on the Agenda.
RECOMMENDED ACTION: Approve.
3.4 Investment Oversight Committee Report for the period ending August 31, 2017.
RECOMMENDED ACTION: Receive and file.
3.5 Third Amendment to Agreement No. 6331 with Raftelis Financial Consultants in the
amount of $10,579.
RECOMMENDED ACTION: Approve Third Amendment to Agreement No. 6331 with
Raftelis Financial Consultants in the amount of $10,579 and authorize the Mayor and City
Clerk to execute on behalf of the City.
3.6 Second Amendment to Agreement with BC Traffic Specialist for installation of traffic
striping, pavement markings, and raised pavement markers at various locations
within the City of Orange in an amount not -to- exceed $139,855.
RECOMMENDED ACTION: Approve Second Amendment to Agreement 6260 and
authorize the Mayor and City Clerk to execute on behalf of the City.
3.7 Consultant Services Agreement with Page & Turnbull, Inc. to prepare design
standards for historic district designation of three historic Eichler Tracts.
RECOMMENDED ACTION: 1) Approve the Consultant Services Agreement with Page
& Turnbull, Inc. to develop design standards for the Eichler Tracts for a not -to- exceed cost
of $70,000; and 2) Authorize the appropriation of $40,000 from unreserved fund balance
to account number 100.6021.51660.00000: Current Planning — Other Professional &
Consulting Services.
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CITY COUNCIL AGENDA
September 12, 2017
3. CONSENT CALENDAR (Continued)
3.8 Appropriation of designated grant funding received from the California Department
of Resources Recycling and Recovery (CalRecycle) for the Beverage Container
Recycling Program.
RECOMMENDED ACTION: 1) Accept into the City's revenue budget $35,395 in grants
from CalRecycle and appropriate to the following revenue account number
220.5022.45290.20361, State Grants — Beverage Container 16 -17; and 2) Authorize the
appropriation of $35,395 into the following expenditure account numbers:
220.5022.51001.20361 -Bev. Cont. Recycling 16 -17— Contractual Services, $17,000 and
220.5022.53001.20361 -Bev. Cont. Recycling 16 -17— Materials & Supplies, $18,395.
3.9 Appropriation of Donation from the Orange Public Library Foundation
(Foundation) of $8,450.
RECOMMENDED ACTION: 1) Accept into the City's revenue budget a $8,450 donation
from the Foundation into revenue account number 100.2001.48390.19322 (Foundation
Donations); and 2) Authorize the appropriation of $8,450 into expenditure account number
100.2001.53301.19322 (Library Books - Foundation).
3.10 Approve the proposed List of Streets to be funded by RMRA, and adjust the City's
budget to properly track the expenditure of these funds.
RECOMMENDED ACTION: 1) Approve the proposed List of Streets (Attachment "A"
of the staff report) to be funded by RMRA; and 2) Authorize the budget adjustment of
$815,000 to the FYI Annual Budget revenue estimate and expenditure appropriation as
follows:
272.5011.45220.00000 State Gas Tax
272.5011.56330.13120 Pavement Management Program
274.5011.45220.00000 State Gas Tax
274.5011.56330.13120 Pavement Management Program
3.11 Fiscal Year 2017 -2018 (FY18) CIP Amendment for ai
Hydrodynamic Separator Unit and Connector Pipe Screens.
($815,000)
( 815,000)
815,000
815,000
Idition of a BioClean
RECOMMENDED ACTION: 1) Accept into the City's revenue budget a $300,000 grant
from OCTA, into revenue account number 550.5022.45495.30098, Capital Projects —
Grant Revenue; 2) Authorize the appropriation of $300,000 into expenditure account
number 550.5022.56330.30098, Capital Projects - Installation of BioClean Unit on
Orangewood Avenue; 3) Authorize the appropriation of $75,000 from the Sanitation and
Sewer unreserved fund balance to expenditure account number 220.5022.56330.30098,
Sanitation and Sewer — Installation of BioClean Unit on Orangewood Avenue; and
4) Authorize amendment of the FY 2017 -18 CIP to include Orangewood Avenue BioClean
Unit and Connector Pipe Screens Installation Project.
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CITY COUNCIL AGENDA
September 12, 2017
3. CONSENT CALENDAR (Continued)
3.12 Grant #PT18107 from the State of California Office of Traffic Safety (OTS) for the
Selective Traffic Enforcement Program for Federal Fiscal Year 2018.
RECOMMENDED ACTION: 1) Approve agreement with the State of California OTS for
the grant and authorize the City Manager to execute the agreement on behalf of the City;
and 2) Accept into the City's revenue budget a $254,000 grant from the California OTS
into revenue account number 100.4041.45290.30097, General Fund- FYI OTS Selective
Enforcement Program; and 3) Authorize the appropriation of $254,000 into the following
Traffic Program expenditure accounts:
100.4041.50221.30097
100.4041.5 0222.3 0097
100.4041.51830.30097
100.4041.5 5131.3 0097
3.13 CLAIMS
Overtime — Safety OTS Grant 17 -18 $225,231
Overtime — Miscellaneous OTS Grant 17 -18 19,962
Overnight Training OTS Grant 17 -18 3,067
Equipment OTS Grant 17 -18 5,740
Total $254,000
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Olga Torres
b. Samantha Galuppo
c. Michael Stern
d. Elva Ruacho
e. Souzan Ayoub
f. Creative Home dba CHI Construction
g. Irene Aguilar
RECOMMENDED ACTION: Deny Claim(s) for damages and refer to City Attorney and
Claims Adjuster.
3.14 Award of contract for Bid No. 167 -47, Emergency Generator for Reservoir 9A Pump
Station.
RECOMMENDED ACTION: Award the contract in the amount of $128,934 to ACS
Engineering, Inc.; and authorize the Mayor and City Clerk to execute the necessary
documents on behalf of the City.
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CITY COUNCIL AGENDA
September 12, 2017
3. CONSENT CALENDAR (Continued)
3.15 Award of contract for Bid No. 178 -04, Fire Station No. 7 Parking Lot Light Poles
Replacement.
RECOMMENDED ACTION: Award the contract in the amount of $29,259 to ND
Construction Company, Inc.; and authorize the Mayor and City Clerk to execute the
necessary documents on behalf of the City.
3.16 Contract Change Order No. 1- Bid No.167 -08; Annual Water Main Renewal Project.
RECOMMENDED ACTION: Approve Contract Change Order No. 1 in the amount of
$818,536.34 to Big Ben Engineering, Inc. for additional work.
3.17 Contract Change Order No. 1 and Final for Agreement 6464, Bid No. 167 -27, Annual
Concrete Replacement Project at Various Locations, Fiscal Year 2016 -2017.
RECOMMENDED ACTION: Approve Contract Change Order No. 1 and Final in the
amount of $126,582 to EBS General Engineering, Inc. for the extra work.
3.18 Final Acceptance of Bid No. 167 -27; Annual Concrete Replacement Project at
Various Locations FY 16 -17; Project performed by EBS General Engineering, Inc;
and authorization to file the Notice of Completion with the County Recorder. (No
staff report required.)
RECOMMENDED ACTION: Accept public work improvements, authorize release of
Suretec Insurance Company State of Texas, Bond No. 4412244 in the amount of
$289,400.00 to the contractor on said job, and authorize the Mayor and City Clerk to
execute the Notice of Completion.
3.19 Final Acceptance of Bid No. 167 -35; Heim Avenue at Canal Street Storm Drain
Improvements; Project performed by Vido Samarizich, Inc; and authorization to file
the Notice of Completion with the County Recorder. (No staff report required.)
RECOMMENDED ACTION: Accept public work improvements, authorize release of
Fidelity and Deposit Company of Maryland, Bond #08712156, in the amount of
$99,018.00 to the contractor on said job, and authorize the Mayor and City Clerk to execute
the Notice of Completion.
3.20 Final Tract Map No. 18081; Glassell Townhomes.
RECOMMENDED ACTION: Approve Final Tract Map No. 18081.
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CITY COUNCIL AGENDA
September 12, 2017
3. CONSENT CALENDAR (Continued)
3.21 Purchase of eleven Public Safety vehicles for Orange Police Department (OPD).
RECOMMENDED ACTION: 1) Authorize the purchase of a total of nine vehicles from
Ford of Orange, Orange, CA, for the OPD in the amount of $321,963 as follows: Five (5)
Ford Black & White Police Patrol Utility Vehicles; one (1) Ford Black & White Police K-
9 Utility Vehicle; one (1) Ford Gang Utility Unit Vehicle; one (1) Unmarked Police
Detective Utility Vehicle; and one (1) F -150 1 /2 Ton V8 Pickup for OPD Traffic; 2)
Authorize the purchase of two Police Pursuit -Rated Tahoes for OPD from National Auto
Fleet Group, Watsonville, CA, in the amount of $88,047; 3) Award a contract for
building /outfitting eight of the above Police Patrol, Gang and Detective Vehicles to Hi
Standard, of Orange, CA, in the amount of $136,063; and 4) Authorize the City Manager
to surplus the replaced vehicles.
3.22 Purchase of eight miscellaneous vehicles for various Departments.
RECOMMENDED ACTION: 1) Authorize the purchase of three (3) half -ton service
trucks, and one (1) mid -size utility from Ford of Orange for the amount of $132,547; 2)
Authorize the purchase of four (4) Zero Emission Electric Vehicles from Ford of Orange
for the amount of $123,787; 3) Authorize the appropriation of $74,764 from the AB 2766
Air Pollution Reduction Fund 245 (AQMD) unreserved fund balance to expenditure
account number 245.5023.55212.00000 Motor Vehicle Replacements; and 4) Authorize
the City Manager to surplus the replaced vehicles.
3.23 Relocate easement for storm drain purposes at 419 -420 W. Brenna Lane.
RECOMMENDED ACTION: Authorize the Mayor to sign the quitclaim deed for the
existing storm drain easement and accept the new storm drain easement that is granted to
the City.
3.24 Approving Christmas Holiday Closure. Resolution No. 11024.
A Resolution of the City Council of the City of Orange regarding the 2017, 2018, and 2019
Christmas Holiday Closure.
RECOMMENDED ACTION: Approve Resolution No. 11024.
3.25 Approval of a temporary closure a half -block section of North Cypress Street between
West Palm and West Maple Avenue on October 7, 2017, to facilitate a special event
at Chapman University. Resolution No. 11026.
A Resolution of the City Council of the City of Orange temporarily closing a half -block
section of North Cypress Street between West Palm and West Maple Avenue from 11:00
a.m. to 4:00 p.m., Saturday, October 7, 2017, to facilitate a special event at Chapman
University.
RECOMMENDED ACTION: Approve Resolution No. 11026.
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CITY COUNCIL AGENDA
September 12, 2017
3. CONSENT CALENDAR (Continued)
3.26 Authorizing the write -off of two small business assistance loans. Resolution No.
SAORA -027.
A Resolution of the Governing Board of the Successor Agency to the Orange
Redevelopment Agency authorizing the write -off of two Small Business Assistance loans
that are in default.
RECOMMENDED ACTION: Approve Resolution No. SAORA -027.
END OF CONSENT CALENDAR
4. REPORTS FROM MAYOR SMITH
5. REPORTS FROM COUNCILMEMBERS
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
7. ADMINISTRATIVE REPORTS
7.1 Approval of a two -year extension of the Solid Waste Franchise Agreement between
the City of Orange and CR &R Environmental Services. Resolution No. 10998.
RECOMMENDED ACTION: Approve Resolution No. 10998 to extend the existing
Agreement between the City and CR &R from. February 1, 2018, until January 31, 2020.
7.2 Approval of an agreement with Convergint Technologies for equipment and
installation of video surveillance systems.
RECOMMENDED ACTION: 1) Approve agreement with Convergint Technologies in the
amount of $764,927, and authorize the Mayor and City Clerk to execute the agreement on
behalf of the City; 2) Authorize the appropriation of $100,000 from Information
Technology (790) unreserved fund balance to account number 790.4011.56032.20264; and
3) Authorize the appropriation of $37,000 from Library Development Impact Fees (573)
unreserved fund balance to account number 573.2004.56020.30057.
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CITY COUNCIL AGENDA
September 12, 2017
8. REPORTS FROM CITY MANAGER
9. LEGAL AFFAIRS
10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY
11. PUBLIC HEARINGS
12. ADJOURNMENT
The next City Council Meeting will be held on Tuesday, October 10, 2017 at 4:30 p.m. for
an Employee Recognition. The Regular Meeting will be at 6:00 p.m. in the Council
Chamber, with Closed Session beginning at 5:00 p.m., if necessary.
Declaration of Chief Clerk, Robert Zornado, declaring posting of City Council agenda of a Regular
Meeting of September 12, 2017, at Orange Civic Center kiosk, Police facility at 1107 North Batavia,
and the Main Public Library at 407 E. Chapman; all of said locations being in the City of Orange
and freely accessible to members of the public at least 72 hours before commencement of said Regular
Meeting; and available at the Civic Center City Clerk's Office.
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