SR - AGR-6520 - EQUIPMENT AND INSTALLATION OF VIDEO SURVEILLANCE SYSTEMSAGENDA ITEM
September 12, 2017
Agreement with Convergint Technologies for equipment and installation of video surveillance
1. SUBJECT
Agreement with Convergint Technologies for equipment and installation of video surveillance
systems.
2. SUMMARY
The City is in the midst of a multi - phased effort to install Video Surveillance Systems (VSS) at
City facilities. The first phase involved installation of cameras at the Metrolink Orange
Transportation Center, which included the purchase of enterprise software to manage the system.
The VSS installation at the Transportation Center was awarded by competitive bid to Convergint
Technologies. The current phase will install new cameras at the Police Department, Orange
Public Library & History Center, Hart Park, and the Sports Center at Grijalva Park. Because of
the previous award, staff is recommending a Professional Services Agreement with Convergint
"Technologies for the equipment and installation of the current phase of the VSS project and three
years of warranty and preventative maintenance for the equipment in the amount of $764,927.
13. RECOMMENDED ACTION I
1. Approve agreement with Convergint Technologies in the amount of $764,927 and authorize
the Mayor and City Clerk to execute the agreement on behalf of the City.
2. Authorize the appropriation of $100,000 from Information Technology (790) unreserved fund
balance to account number 790.4011.56032.20264.
3. Authorize the appropriation of $37,000 from Library Development Impact Fees (573)
unreserved fund balance to account number 573.2004.56020.30057.
4. FISCAL IMPACT
Upon appropriation, funds will be available in the following accounts for the purchase and
installation of the VSS:
511.7021.56015.20266
551.7021.56015.20266
573.2004.56020.30057
790.4011.56032.20264
Funds are available for t
Quimby Fees — Park Video Surveillance & Security
Grijalva Park — Park Video Surveillance & Security
Library Impact Fees — Security Improvements
Information Technology — PD VSS
ie first year of maintenance in the following account:
$72,880
$52,980
$148,068
$ 369,88
$643,808
780.1601.51670.00000 Information Systems — Other Professional Services $16,558
Future warranty, licensing and maintenance costs totaling $104,561 will be requested as part of
the corresponding years' budget processes.
5. STRATEGIC PLAN
1 b. Provide and maintain infrastructure to ensure the safety of the public.
16. GENERAL PLAN IMPLEMENTATION I
Not applicable.
17. DISCUSSION and BACKGROUND I
Background
In August 2015, the City Council approved an agreement, following a competitive bidding
process, with Convergint Technologies for the purchase and installation of a video surveillance
system (VSS) at the Metrolink Orange Transportation Center. The VSS included cameras and
other surveillance equipment for the train platform, parking lot, and pedestrian undercrossing,
and will also include equipment for the now under - construction Metrolink Parking Structure. In
addition, the VSS also included hardware, storage, and enterprise software by Genetec to operate
the system. The Genetec software and related hardware can be leveraged to expand our security
system to include additional cameras, access control, and other security equipment and features.
Discussion
The City has existing VSS at the Police Department and Orange Public Library & History Center
(OPL &HC), both of which have reached the end of their useful life. Both of these systems were
either installed or upgraded in the mid -2000 and, while the systems are beginning to fail now,
have provided many benefits over their lives. As such, the City has identified benefits of
implementing VSS at other City facilities.
ITEM 2 9/12/2017
Police Department
The Police Department currently utilizes a VSS by Pelco. The Pelco system was installed in
2007 and utilized many of the existing cameras that were installed as part of the original
construction of the Police Department facility in 1989. Finding parts for the existing system has
been increasingly difficult and, as a result, maintenance costs have increased significantly. There
are also several critical areas that are not covered by the current system.
This project will install new cameras to replace existing ones, as well as add cameras in critical
areas where they currently do not exist, for a total of 105 new cameras. The project will also
include installation of 480 terabytes (TB) of storage to meet the legal standard of one year of
video retention. The integration with the Genetec system will allow all the cameras to be viewed
at workstations and on several large- screen LCD's throughout the Police Department facility,
including Dispatch, Records, and the Watch Commander's office. The new system will also
allow for additional expansion and will integrate with jail panic buttons and, ultimately, access
control systems.
Orange Public Library & History Center
The OPL &HC also utilizes a VSS by Pelco. The Pelco system at the OPL &HC was installed in
2007 as part of the construction of the building. Like the system at the Police Department, the
current system is failing and replacement parts are difficult to procure. Additionally, the current
system only covers the OPL &HC.
This project will replace the existing VSS at the OPL &HC and add new cameras and related
infrastructure at both the Taft and El Modena branches. The new system will include the
replacement of 17 existing analog cameras and 12 new high definition IP cameras at the
OPL &HC, eight new cameras at the Taft branch, and 11 new cameras at the El Modena branch,
for a total of 48 high definition IP cameras. The project will also install necessary infrastructure,
including a 120 TB network video recorder at the OPL &HC for storage of the OPL &HC and Taft
cameras, and a 30 TB network video recorder at the El Modena branch. While storage will
reside at the OPL &HC and El Modena branch, video will be viewable, in real time, at any
workstation with the Genetec software installed, including at the Police Department.
Hart Park
There is no existing surveillance system at Hart Park. The park contains many unique and
historic features which makes replacing damaged items difficult, if not impossible, to replace.
Illegal activity in parks, particularly at Hart Park, continues to be a concern. Flash cameras to
deter these activities have been employed in the park for several years but the technology and
their efficiency is limited as they are only able to snap a photo versus a system that takes video
and can be monitored. The project would install 13 new exterior cameras and a 60 TB network
video recorder.
ITEM 3 9/12/2017
Sports Center at Grijalva Park
There is no existing surveillance system at the Sports Center at Grijalva Park. The Sports Center
has become a very important asset to the community, and there are many hours that the building
is staffed. At the present time, the Sports Center is remote relative to the other amenities at
Grijalva Park. Also, the Sports Center has a strong Internet connection, making it a prime
candidate for the first phase of installing security cameras in parks. Coupled with the installation
at Hart Park, these two systems can further the future expanded use of surveillance at other parks.
The project will install nine new exterior perimeter cameras and four indoor cameras, provide for
the expansion of networking and storage at the Sports Center to accommodate the new cameras,
and provide viewing for Sports Center staff. Another future benefit will be the ability to
integrate with access control systems.
Conclusion
These sites were identified as part of the FY 2017 -18 Capital Improvement Plan. The Police
Department project was to be funded over several years. However, rather than bifurcate the
project, the City will experience greater economies of scale and minimize disruption by both
replacing the current system and expanding the reach of security cameras simultaneously. This
same philosophy has been applied to adding in the branch libraries, rather than separately
implementing security cameras as part of a future project. As such, staff is recommending
additional appropriations of $100,000 and $37,000 for the Police Department and Library
projects, respectively.
The summary of costs associated with this Agreement are as follows:
The Agreement with Convergint Technologies includes the procurement and installation of
cameras, servers, enterprise licensing, and three years of extended warranty and preventative
maintenance. There are other project costs, including the purchase of additional computers and
some networking equipment which will be procured directly by the City.
This Agreement is part of a multi - phased approach to installing security cameras at City
facilities. Future planned phases include installation of security cameras at the Civic Center,
Community Services building, Fire Headquarters, and Shaffer Park. Additional facilities may be
identified and would be included in future Capital Improvement Plan proposals.
ITEM 4 9/12/2017
Police
Sports
Dept.
Libraries
Center
Hart Park
Total
FY 17 -18
System Installation
$ 369,880
$ 148,068
$ 52,980
$ 72,880
$ 643,808
Year 1 Maint. & Warranty
7,072
4,660
2,412
2.414
16,558
Total FY 17 -18
376,952
152,728
55,392
75,294
660,366
FY 18 -19 Maint. & Warranty
22,892
11,050
4,464
5,548
43,954
FY 19 -20 Maint. & Warranty
32.476
14,947
5,726
7,458
60,607
TOTAL
&432 320
178 725
65 582
S 88,300
764 92
The Agreement with Convergint Technologies includes the procurement and installation of
cameras, servers, enterprise licensing, and three years of extended warranty and preventative
maintenance. There are other project costs, including the purchase of additional computers and
some networking equipment which will be procured directly by the City.
This Agreement is part of a multi - phased approach to installing security cameras at City
facilities. Future planned phases include installation of security cameras at the Civic Center,
Community Services building, Fire Headquarters, and Shaffer Park. Additional facilities may be
identified and would be included in future Capital Improvement Plan proposals.
ITEM 4 9/12/2017
18. ATTACHMENTS I
Consultant Services Agreement with Convergint Technologies
ITEM 5 9/12/2017
CITY COUNCIL MINUTES SEPTEMBER 12, 2017.
5. REPORTS FROM COUNCILMEMBERS
Councilmember Alvarez requested that the Council direct the City Attorney to review any
existing City laws pertaining to panhandling, vagrancy, loitering, or anti- camping; and to
bring back a report with any necessary amendments and costs associated with revising
these ordinances.
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS — None
7. ADMINISTRATIVE REPORTS
7.1 Approval of a two -year extension of the Solid Waste Franchise Agreement between
the City of Orange and CR &R Environmental Services. Resolution No. 10998.
(A2100.0; AGR- 5444.1)
Administrative Manager Greg Warren provided a brief staff report, and clarified that
approval of the Resolution only approves an extension of the existing agreement with all
stipulations remaining the same.
MOTION — Murphy
SECOND — Alvarez
AYES — Alvarez, Whitaker, Smith, Murphy
ABSENT — Nichols
Moved to approve Resolution No. 10998 to extend the existing Agreement between the
City and CR &R from February 1, 2018, until January 31, 2020.
7.2 Approval of an agreement with Convergint Technologies for equipment and
installation of video surveillance systems. (A2100.0; AGR -6520)
Finance Director Will Kolbow provided a staff report and answered Council's questions
regarding the placement of cameras on specific buildings. Mr. Kolbow assured Council
that the Orange Police Department was involved with the design ensuring any areas of
concern will be monitored with the new surveillance system.
MOTION — Whitaker
SECOND — Murphy
AYES — Alvarez, Whitaker, Smith, Murphy
ABSENT — Nichols
Moved to: 1) Approve agreement with Convergint Technologies in the revised amount of
$805,988.78, and authorize the Mayor and City Clerk to execute the agreement on behalf
of the City; 2) Authorize the appropriation of $100,000 from Information Technology (790)
unreserved fund balance to account number 790.4011.56032.20264; and 3) Authorize the
appropriation of $37,000 from Library Development Impact Fees (573) unreserved fund
balance to account number 573.2004.56020.30057.
PAGE 10