SR - - PURCHASE OF 8 VEHICLES FOR VARIOUS DEPARTMENTS1. SUBJECT
Purchase eight miscellaneous vehicles for various Departments.
2. SUMMARY
Purchase of eight vehicles from Ford of Orange, through a Cooperative Purchasing Agreement
(CPA). These vehicles are for the Community Development Department, the Orange Fire
Department, the Orange Police Department, the Public Works Department, and the Orange Public
Library. The purchase will be offset by California Air Resources Board rebate funds of $40,000.
3. RECOMMENDED ACTION
Authorize the purchase of three half -ton service trucks, and one mid -size utility from Ford of
Orange for the amount of $132,547;
2. Authorize the purchase of four Zero Emission Electric Vehicles from Ford of Orange for the
amount of $123,787;
3. Authorize the appropriation of $74,764 from the AB 2766 Air Pollution Reduction Fund 245
(AQMD) unreserved fund balance to expenditure account number 245.5023.55212.00000
Motor Vehicle Replacements;
4. Authorize the City Manager to surplus the replaced vehicles.
4. FISCAL IMPACT
Upon appropriation funds will be available to cover the cost of these purchases as follows:
245.5023.55212.00000
720.5023.55212.00000
Motor Vehicle Replacements
Motor Vehicle Replacements
$ 143,664
1,472,485
5. STRATEGIC PLAN GOAL(S)
1 a. Provide for a safe community — Provide staffing and resources to deliver services that
ensure public safety.
2a. Be a fiscally healthy community — Expend fiscal resources responsibly.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 2.0 Protect air, water, and energy resources from pollution and
overuse.
Policy 2.10: Work toward replacing existing City vehicles with ultra -low or zero emission
vehicles. At a minimum, new City vehicles shall be low emission vehicles as defined by the
California Air Resources Board, except if certain vehicle types are not available in the marketplace.
Public safety vehicles are exempted from this requirement.
Infrastructure Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance public
safety and improve circulation.
Public Safety Element Goal 6.0 Provide public safety services of the highest quality.
7. DISCUSSION and BACKGROUND
After review of the current approved fiscal year 2017 -2018 (FYI 8) vehicle replacement list, it was
determined that eight vehicles, originally purchased from 1995 through 2001, could be replaced
using a CPA.
• One Ford Explorer and two F -150 Pickups for the Public Works Department.
• One F -150 Ford Pickup for the Public Works Department Water Division.
Subtotal for 4 vehicles: $132,547
• One Ford Focus Electric Vehicle for the Community Development Department.
• One Ford Focus Electric Vehicle for the Orange Fire Department.
• One Ford Focus Electric Vehicle for the Orange Police Department.
• One Ford Focus Electric Vehicle for the Orange Public Library.
Subtotal for 4 electric vehicles: $123,787
Total expenditure for eight vehicles $ 256,334
In conjunction with the Finance Department, the purchase of the eight vehicles will be completed
using a CPA with the City of Anaheim, PO No. 412- 381020; the County of San Diego, PO No.
555398 -0; and the Walnut Valley Water District, PO No. 07951. These purchase orders were
issued within the last eighteen months and are on file, along with the bids, in the Finance
Department Office. There are no additional costs or surcharges to participate in this agreement.
Because Ford of Orange is located within the city limits, it qualifies for the "Local Bidder
Preference ". Section 3.08.250 of the Orange Municipal Code provides that local bidders shall be
granted a sales tax preference of one percent of the amount of that portion of the bid amount which
is subject to sales tax (Ord. 12 -99).
ITEM 2 09/12/17
Vehicles to be replaced with new standard vehicles are:
- Public Works Department:
• Maintenance Division #'s 1176, 1212 & 1312
• Water Division # 1219
Vehicles to be replaced with new electric vehicles (EV) are:
- Community Development:
• Code Enforcement # 1260
- Orange Fire Department:
�range Fire Safety /Hazmat Specialist # 1223
- Public Library:
�range Distribution and Pool Car # 1100
- Police Department:
• Crime Prevention Add to the Fleet
Through the Air Resources Board, California Public Fleet Pilot Project, staff has initiated the
application for a rebate of $10,000 per electric vehicle in the total amount of $40,000. Once the
required binding approval to purchase subject electric vehicles is received from Council, staff will
complete the application and apply this reimbursement to the AQMD Fund (245).
The four electric vehicles will be required to have independent charging stations. The purchase of
these charging stations and installation will be through the informal competitive bidding process.
These charging stations will be private for City of Orange Fleet Vehicles only. The total estimate
cost for the stations is $20,000. The specific charging locations will be determined based on the
location of the electric vehicles.
In addition to the purchase of these vehicles and the private charging stations, safety lighting and
communications outfitting is needed. Public Works Fleet Services will complete the required
outfitting. Additional funds exist within the budget to meet any standard outfitting needs.
8. ATTACHMENTS
• Bid Abstract
• Bids on file in the Finance Department
CITY COUNCIL MINUTES SEPTEMBER 12, 2017
3. CONSENT CALENDAR (Continued)
(ITEM WITHRAWN FROM THE AGENDA)
3.20 Final Tract Map No. 18081; Glassell Townhomes.
ACTION: Item 3.20 withdrawn from the agenda.
3.21 Purchase of eleven Public Safety vehicles for Orange Police Department (OPD).
(C2500.M.7)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: 1) Authorized the purchase of a total of nine vehicles from Ford of Orange,
Orange, CA, for the OPD in the amount of $321,963 as follows: Five (5) Ford Black &
White Police Patrol Utility Vehicles; one (1) Ford Black & White Police K -9 Utility
Vehicle; one (1) Ford Gang Utility Unit Vehicle; one (1) Unmarked Police Detective
Utility Vehicle; and one (1) F- 150 '/2 Ton V8 Pickup for OPD Traffic; 2) Authorized the
purchase of two Police Pursuit -Rated Tahoes for OPD from National Auto Fleet Group,
Watsonville, CA, in the amount of $88,047; 3) Awarded a contract for building/outfitting
eight of the above Police Patrol, Gang and Detective Vehicles to Hi Standard, of Orange,
CA, in the amount of $136,063; and 4) Authorized the City Manager to surplus the replaced
vehicles.
3.22 Purchase of eight miscellaneous vehicles for various Departments. (C2500.M.7)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: 1) Authorized the purchase of three (3) half -ton service trucks, and one (1) mid-
size utility from Ford of Orange for the amount of $132,547; 2) Authorized the purchase
of four (4) Zero Emission Electric Vehicles from Ford of Orange for the amount of
$123,787; 3) Authorize the appropriation of $74,764 from the AB 2766 Air Pollution
Reduction Fund 245 (AQMD) unreserved fund balance to expenditure account number
245.5023.55212.00000 Motor Vehicle Replacements; and 4) Authorized the City Manager
to surplus the replaced vehicles.
3.23 Relocate easement for storm drain purposes at 419 -420 W. Brenna Lane. (D4000.0)
ACTION: Authorized the Mayor to sign the quitclaim deed for the existing storm drain
easement and accept the new storm drain easement that is granted to the City.
3.24 Approving Christmas Holiday Closure. Resolution No. 11024. (C2500.J.4)
A Resolution of the City Council of the City of Orange regarding the 2017, 2018, and 2019
Christmas Holiday Closure.
ACTION: Approved Resolution No. 11024.
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