SR - - PURCHASE OF 11 PUBLIC SAFETY VEHICLES FOR OPD - VEHICLE PURCHASE1. SUBJECT
Purchase of eleven Public Safety vehicles for Orange Police Department (OPD).
2. SUMMARY
Purchase of nine vehicles for the OPD from Ford of Orange, Orange, CA, through a cooperative
purchasing agreement (CPA). Purchase of two vehicles for OPD from National Auto Fleet Group,
Watsonville, CA, through a CPA.
Award the building /outfitting of eight vehicles with Code -3 equipment, to current OPD standards
to Hi Standard Automotive LLC (Hi Standard) of Orange, CA using a CPA.
Total expenditure for eleven OPD vehicles with required outfitting is $546,073.
3. RECOMMENDED ACTION
1. Authorize the purchase of a total of nine vehicles from Ford of Orange, Orange, CA for the
OPD in the amount of $321,963 as follows:
5 Ford Black & White Police Patrol Utility Vehicles
1 Ford Black & White Police K -9 Utility Vehicle
1 Ford Gang Utility Unit Vehicle
1 Unmarked Police Detective Utility Vehicle
1 F- 150 /z Ton V8 Pickup for OPD Traffic
2. Authorize the purchase of two Police Pursuit -Rated Tahoes for OPD from National Auto Fleet
Group, Watsonville, CA in the amount of $ 88,047.
3. Award a contract for building /outfitting eight of the above Police Patrol, Gang and Detective
Vehicles to Hi Standard, of Orange, CA in the amount of $136,063.
4. Authorize the City Manager to surplus the replaced vehicles.
4. FISCAL IMPACT
Funds are budgeted and available to cover the cost of the replacement vehicles as follows:
720.5023.55212.00000 Motor Vehicle Replacements $1,472,485
1 5. STRATEGIC PLAN GOAL(S)
1 a. Provide for a safe community — Provide staffing and resources to deliver services that
ensure public safety.
lb. Provide for a safe community — Provide and maintain infrastructure necessary to ensure
public safety.
2a. Be a fiscally healthy community — Expend fiscal resources responsibly.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Element Goal 6.0 Provide public safety services of the highest quality.
Policy 6.1 Provide the Police Department with adequate personnel, equipment and state -of- the -art
technology to effectively combat crime, meet existing and projected service demands, and provide
crime prevention programs. These resources should be provided prior to anticipated needs.
Implementation Plan: Program I -15
7. DISCUSSION and BACKGROUND
The most recent purchases of Police Patrol Vehicles took place in November 2016 with the
purchase of five patrol vehicles, one gang utility unit, and four police /pursuit rated vehicles (to be
used as unmarked detective units). The Police Traffic Division also needed two compact utility
vehicles and one pickup truck. Our Police Patrol Vehicles experience extreme duty service and
therefore are replaced on an accelerated vehicle replacement schedule. After review of the current
vehicle replacement list, it was determined that the purchase of five Police Black & White Patrol
Units, one Black & White K -9 Utility, one Gang Utility, one Detective Unit, one -half ton Pickup,
and two Police Rated Chevrolet Tahoe's for OPD Traffic was required. The above vehicles were
placed on the approved vehicle replacement list in FY 17/18 as indicated below:
• Five Black & White Police Patrol Utility Vehicles with Ballistic Doors, replacing vehicles
originally purchased from 2012 -2016.
• One Black & White Police K -9 Utility Vehicle with Ballistic Doors originally purchased in
1999.
• One Ford Police Gang Utility Unit with Ballistic Doors for OPD, replacing a vehicle originally
purchased in 2008.
• One unmarked Police Rated Detective Vehicle, replacing a vehicle originally purchased 1999.
ITEM 2 09/12/17
• One F -150 1 /2 Ton V8 Pickup Truck for OPD Traffic Division, replacing a vehicle originally
purchased in 1997.
• Two Police Pursuit Rated Chevrolet Tahoe's (sergeant vehicles) with Ballistic Doors replacing
vehicles originally purchased in 2011.
Nine of the above vehicles will be purchased using a CPA with the County of San Diego, Purchase
Order (PO) No. 555398 -0 issued on January 27, 2017; Walnut Valley Water District PO No. 07951
issued on March 20, 2017; and City of La Verne PO No. 33401 issued on March 30, 2017. All
three of these POs were issued to Ford of Orange. There are no additional costs or surcharges to
be paid by the City to participate in this agreement.
Ford of Orange:
5 Ford Black & White Police Patrol Utility Vehicles $185,107
1 Ford Black & White Police K -9 Utility Vehicles 37,021
1 Ford Gang Utility Unit Vehicle 37,021
1 Unmarked Police Detective Utility Vehicle 30,089
1 F- 150 Ton V8 Pickup for OPD Traffic 32,725
Ford of Orange Total $321,963
National Auto Fleet Group
2 Police Pursuit Rated Chevrolet Tahoes $ 88,047
Two Police Pursuit Rated Tahoes will be purchased from National Auto Fleet Group using CPA
No. 120716 -NAF approved through January 17, 2021 by National Joint Power Alliance.
The Police Patrol and unmarked Detective Vehicles will be outfitted with Code -3 equipment
including LED light bars and all communication support equipment. These vehicles will meet the
City of Orange Police Department standards for Police Patrol and unmarked Detective Vehicles
with Code -3 capabilities. This outfitting will be awarded to Hi Standard of Orange, CA using the
City of Burbank's CPA, PO No. 151309 issued on June 21, 2017. There are no additional costs or
surcharges required to participate in this agreement and all purchasing functions will be completed
between the City of Orange and Hi Standard of Orange, CA.
Hi Standard Automotive
5 Ford Black & White Police Patrol Utility Vehicles
1 Ford Black & White Police K -9 Utility Vehicles
1 Ford Gang Utility Unit Vehicle
1 Unmarked Police Detective Utility Vehicle
2 Police Pursuit Rated Tahoes
$ 64,605
17,578
9,869
3,084
40,926
Hi Standard Total $136,062
The remaining F -150 Pickup will be outfitted by the Public Works Department, Fleet Services
Division with safety lighting as needed. Additional funds exist within the budget to meet any
standard outfitting needs.
Ford of Orange and Hi- Standard qualify for the Local Bidder Preference. Section 3.08.250 of the
Orange Municipal Code provides local bidders shall be granted a sales tax preference of one
percent of the amount of that portion of the bid amount which is subject to sales tax (Ord. 12 -99).
ITEM 3 09/12/17
The OPD vehicles to be replaced are unit numbers 1147, 1241, 1503, 1574, 1575, 1588, 1603,
1631 and 1697. Two additional 2012 Police Patrol Units are scheduled to be replaced with this
purchase based on their condition; the unit numbers are to be determined once the new vehicles
arrive.
8. ATTACHMENTS
• Bid Abstract
• Bids on file in the Finance Department.
CITY COUNCIL MINUTES SEPTEMBER 12, 2017
3. CONSENT CALENDAR (Continued)
(ITEM WITHRAWN FROM THE AGENDA)
3.20 Final Tract Map No. 18081; Glassell Townhomes.
ACTION: Item 3.20 withdrawn from the agenda.
3.21 Purchase of eleven Public Safety vehicles for Orange Police Department (OPD).
(C2500.M.7)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: 1) Authorized the purchase of a total of nine vehicles from Ford of Orange,
Orange, CA, for the OPD in the amount of $321,963 as follows: Five (5) Ford Black &
White Police Patrol Utility Vehicles; one (1) Ford Black & White Police K -9 Utility
Vehicle; one (1) Ford Gang Utility Unit Vehicle; one (1) Unmarked Police Detective
Utility Vehicle; and one (1) F -150 Y2 Ton V8 Pickup for OPD Traffic; 2) Authorized the
purchase of two Police Pursuit -Rated Tahoes for OPD from National Auto Fleet Group,
Watsonville, CA, in the amount of $88,047; 3) Awarded a contract for building /outfitting
eight of the above Police Patrol, Gang and Detective Vehicles to Hi Standard, of Orange,
CA, in the amount of $136,063; and 4) Authorized the City Manager to surplus the replaced
vehicles.
3.22 Purchase of eight miscellaneous vehicles for various Departments. (C2500.M.7)
NOTE: Mayor pro tem Murphy recorded an abstention due to a potential conflict with
employment.
ACTION: 1) Authorized the purchase of three (3) half -ton service trucks, and one (1) mid-
size utility from Ford of Orange for the amount of $132,547; 2) Authorized the purchase
of four (4) Zero Emission Electric Vehicles from Ford of Orange for the amount of
$123,787; 3) Authorize the appropriation of $74,764 from the AB 2766 Air Pollution
Reduction Fund 245 (AQMD) unreserved fund balance to expenditure account number
245.5023.55212.00000 Motor Vehicle Replacements; and 4) Authorized the City Manager
to surplus the replaced vehicles.
3.23 Relocate easement for storm drain purposes at 419 -420 W. Brenna Lane. (D4000.0)
ACTION: Authorized the Mayor to sign the quitclaim deed for the existing storm drain
easement and accept the new storm drain easement that is granted to the City.
3.24 Approving Christmas Holiday Closure. Resolution No. 11024. (C2500.J.4)
A Resolution of the City Council of the City of Orange regarding the 2017, 2018, and 2019
Christmas Holiday Closure.
ACTION: Approved Resolution No. 11024.
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