SR - AGR-6518 - EMERGENCY GENERATOR FOR RESERVOIR 9A PUMP STATION1. SUBJECT
Award of Contract - Bid No. 167 -47; Emergency Generator for Reservoir 9A Pump Station (W-
680).
2. SUMMARY
Three bids for the Emergency Generator for Reservoir 9A Pump Station project were received
and opened on July 20, 2017. The apparent low bidder is ACS Engineering, Inc. for $128,934.
3. RECOMMENDED ACTION 7�71
Award a contract in the amount of $128,934 to ACS Engineering, Inc. and authorize the Mayor
and City Clerk to execute the necessary documents on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and are available in the following account:
600.8011.56421.18925 Emergency Generator
$156,912
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community:
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
2. Be a fiscally healthy community:
b. Effectively manage and develop City assets.
4. Provide outstanding public service:
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial and institutional uses.
7. DISCUSSION and BACKGROUND
As part of the on -going program to provide back -up power to critical water facilities located
throughout the City, the Water Division proposes to install one 150 KW emergency power
generator with auto transfer switching capabilities, at the Reservoir 9A Pump Station. This pump
station provides water to Reservoir 10, which serves the 1100 Zone in and around Via Escola just
west of Cannon Street in the most northern part of town The installation of this onsite generator
will enable the pump station to remain operational during emergency situations and continue to
deliver water to serve the residents and any firefighting efforts in the area.
On June 13, 2017, the City Council approved advertisement for this bid. The bids were received
and opened on July 20, 2017. Three bidders responded as follows:
CONTRACTOR AMOUNT
1 ACS Engineering, Inc. $128,934
2 RMF Contracting, Inc. $169,725
3 AMTEK Construction $174,545
The Engineer's estimate for this project is $130,000.
Staff has conducted a license check for the lowest bidder, ACS Engineering, Inc. In addition, all
reference agencies and companies contacted for the respective bidder have provided positive
feedback and good reviews.
Customizing and ordering of the generator is scheduled to be begin in October 2017 and
construction shall be from January - March, 2018.
8. ATTACHMENTS
None
ITEM
9/12/17
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CITY COUNCIL MINUTES SEPTEMBER 12, 2017
3. CONSENT CALENDAR (Continued)
3.11 Fiscal Year 2017 -2018 (FY18) CIP Amendment for addition of a BioClean
Hydrodynamic Separator Unit and Connector Pipe Screens. (T2200.0)
ACTION: 1) Accepted into the City's revenue budget a $300,000 grant from OCTA, into
revenue account number 550.5022.45495.30098, Capital Projects — Grant Revenue; 2)
Authorized the appropriation of $300,000 into expenditure account number
550.5022.56330.30098, Capital Projects - Installation of BioClean Unit on Orangewood
Avenue; 3) Authorized the appropriation of $75,000 from the Sanitation and Sewer
unreserved fund balance to expenditure account number 220.5022.56330.30098, Sanitation
and Sewer — Installation of BioClean Unit on Orangewood Avenue; and
4) Authorized amendment of the FY 2017 -18 CIP to include Orangewood Avenue
BioClean Unit and Connector Pipe Screens Installation Project.
3.12 Grant #PT18107 from the State of California Office of Traffic Safety (OTS) for the
Selective Traffic Enforcement Program for Federal Fiscal Year 2018. (A2100.0;
AGR -6517)
ACTION: 1) Approved agreement with the State of California OTS for the grant and
authorized the City Manager to execute the agreement on behalf of the City; and 2)
Accepted into the City's revenue budget a $254,000 grant from the California OTS into
revenue account number 100.4041.45290.30097, General Fund- FY18 OTS Selective
Enforcement Program; and 3) Authorized the appropriation of $254,000 into the following
Traffic Program expenditure accounts:
100.4041.50221.30097 Overtime — Safety OTS Grant 17 -18 $225,231
100.4041.50222.30097 Overtime — Miscellaneous OTS Grant 17 -18 19,962
100.4041.51830.30097 Overnight Training OTS Grant 17 -18 3,067
100.4041.55131.30097 Equipment OTS Grant 17 -18 5,740
Total $254,000
3.13 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Olga Torres
b. Samantha Galuppo
c. Michael Stern
d. Elva Ruacho
e. Souzan Ayoub
f. Creative Home dba CHI Construction
g. Irene Aguilar
ACTION: Denied Claim(s) for damages and referred to City Attorney and Claims
Adjuster.
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