SR - AGR-5117.J - 2018 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM1. SUBJECT
Grant #PT18107 from the State of California Office of Traffic Safety (OTS) for the Selective
Traffic Enforcement Program for Federal Fiscal Year 2018.
2. SUMMARY :==1
Funding from OTS is being provided for the Selective Traffic Enforcement Program grant in the
amount of $254,000. The objectives of the grant are to reduce the number of persons injured or
killed in traffic collisions involving alcohol, speed, red light violations and other primary collision
factors. The funds will be used for overtime costs associated with DUI checkpoints and saturation
patrols, motorcycle safety enforcement operations, distracted driving operations, warrant service
operations, bike /pedestrian safety operations, and special enforcement operations with an
emphasis on reducing traffic collisions.
3. RECOMMENDATION
1. Approve agreement with the State of California OTS for the grant and authorize the City
Manager to execute the agreement on behalf of the City; and
2. Accept into the City's revenue budget a $254,000 grant from the California OTS into revenue
account number 100.4041.45290.30097, General Fund - FY18 OTS Selective Enforcement
Program; and
3. Authorize the appropriation of $254,000 into the following Traffic Program expenditure
accounts:
100.4041.50221.30097 Overtime — Safety OTS Grant 17 -18
100.4041.50222.30097 Overtime — Miscellaneous OTS Grant 17 -18
100.4041.51830.30097 Overnight Training OTS Grant 17 -18
100.4041.55131.30097 Equipment OTS Grant 17 -18
$225,231
19,962
3,067
5,740
Total $254,000
ITEM. • 19 1 9/12/17
4. FISCAL IMPACT
Upon appropriation, funds will be available to cover the cost of grant overtime and supplies as
follows:
100.4041.50221.30097 Overtime — Safety OTS Grant 17 -18 $225,231
100.4041.50222.30097 Overtime — Miscellaneous OTS Grant 17 -18 19,962
100.4041.51830.30097 Overnight Training OTS Grant 17 -18 3,067
100.4041.55131.30097 Equipment OTS Grant 17 -18 5,740
Total $254,000
5. STRATEGIC PLAN GOAL(S)
la. Provide for a Safe Community Provide staffing and resources to deliver services that ensure
public safety.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Goal 6.0 Provide public safety services of the highest quality.
Policy 6.1: Provide the Police Department with adequate personnel, equipment and state- of -the-
art technology to effectively combat crime, meet existing and projected service demands, and
provide crime prevention programs. These resources should be provided prior to anticipated
needs.
7. DISCUSSION and BACKGROUND
The City of Orange has been selected to receive a $254,000 grant to implement a Selective Traffic
Enforcement Program for Federal Fiscal Year 2018. The funds will be used for overtime costs
associated with DUI checkpoints and saturation patrols to apprehend impaired drivers, warrant
service operations targeting repeat DUI violators who failed to appear in court or violate probation,
and special enforcement operations with an emphasis on reducing traffic collisions. Law
enforcement personnel will conduct specialized traffic safety educational presentations with an
effort to reach and inform community members on topics such as distracted driving, DUI, speed,
pedestrian and bicycle safety, seatbelts, and child passenger safety. Also, special patrols will be
used to enforce California's distracted driving laws, speed, aggressive driving, seat belt
enforcement, and special enforcement operations encouraging motorcycle safety. The grant will
also provide funding to purchase on -scene DUI checkpoint supplies needed to conduct sobriety
checkpoints.
8. ATTACHMENTS
• OTS Grant PT 18107
ITEM 2 9/12/17
State of California — Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT18107
1. GRANT TITLE
Selective Traffic Enforcement Program STEP
2. NAME OF AGENCY
3. Grant Period
Orange
From: 10/01/2017
4. AGENCY UNIT TO ADMINISTER GRANT
Orange Police Department
To: 09/30/2018
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving
alcohol and other primary collision factors. The funded strategies may include impaired driving enforcement,
enforcement operations focusing on primary collision factors, distracted driving, night -time seat belt enforcement,
special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high
number of bicycle and pedestrian collisions, and educational programs. These strategies are designed to earn media
attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $254
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this
reference made a part of the Agreement:
• Schedule A — Problem Statement, Goals and Objectives and Method of Procedure
• Schedule B — Detailed Budget Estimate and Sub - Budget Estimate (if applicable)
• Schedule B -1 — Budget Narrative and Sub - Budget Narrative (if applicable)
• Exhibit A — Certifications and Assurances
• Exhibit B* — OTS Grant Program Manual
*Items shown with an asterisk ( *), are hereby incorporated by reference and made a part of this agreement as if attached
hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly
authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. AUTHORIZING OFFICIAL OF DEPARTMENT B. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME: Rick Otto PHONE: 714- 744 -2203 NAME: Rhonda L. Craft PHONE: (916) 509 -3030
TITLE: City Manager FAx: TITLE: Director FAx: (916) 509 -3055
ADDRESS: 300 E. Chapman Avenue ADDRESS: 2208 Kausen Drive, Suite 300
Orange, CA 92866 Elk Grove, CA 95758
EMAIL: rotto @cityoforange.org EMAIL: rhonda.craft @ots.ca.gov
(Signature) (Date) (Signature) (Date)
C. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY
9. DUNS NUMBER
DUNS #: 089140982
NAME: Carolyn vu
ADDRESS: 2208 Kausen Drive, Suite 300
REGISTERED ADDRESS: 1107 N. Batavia Street
Elk Grove, CA 95758
CITY: Orange
I ZIP +4: 928674615
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10. PROJECTED EXPENDITURES
PROJECTED
FUND
CFDA
ITEM /APPROPRIATION
F.Y.
CHAPTER
STATUTE
EXPENDITURES
AGREEMENT
$254,000.00
TOTAL
AMOUNT ENCUMBERED BY THIS DOCUMENT
$254,000.00
I CERTIFY upon my own personal knowledge that the budgeted funds for
the current budget year are available for the period and purpose of the
PRIOR AMOUNT ENCUMBERED FOR THIS
expenditure stated above.
AGREEMENT
$ 0.00
ACCOUNTING OFFICER'S SIGNATURE
DATE
TOTAL AMOUNT ENCUMBERED TO DATE
SIGNED
.es
$254,000.00
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State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT18107
1. PROBLEM STATEMENT
Our Chief of Police has placed an emphasis on the Four C's: Character, Competency, Communication, and
Commitment. The City of Orange Police Department is committed to making Orange the safest city in the
county. The foundation for accomplishing this goal is the Five Pillars of Success. They are as follows:
• Exercise Leadership within the department and the community
• Exemplify Professionalism in every facet of the job
• Use Technology to enhance our crime fighting ability
• Arrest High -Risk and Repeat Offenders
• Work to Reduce Crime Public safety and well -being is a valued, fundamental component of quality of life
within the community as defined in the City of Orange Public Safety General Plan (Public Safety PS -1). The
Orange Police Department is the integral component of the public safety sector that provides for the reduction
of criminal activity, crime prevention and educational programs designed to prevent crime, as outlined in Goals
7.0 and 7.1 of the General Plan. In addition to general public safety for its community members, specifically
addressed is the provision for safe pedestrian and bicycle environments as described in Goals 9.0 and 9.1 of the
plan.
In order to accomplish these goals, the Orange Police Department is committed to reducing traffic related injuries and
fatalities through an aggressive educational and enforcement campaign, targeting impaired/unlicensed drivers, repeat
DUI offenders, and other traffic - related violators.
The City of Orange is the sixth largest city in the county and 41 st in the state. With a population of approximately
140,000 it serves as an integral component of the county's transportation infrastructure supporting five major freeways,
a MetroLink railroad terminal, and the 241/261 Eastern Transportation Corridor. The City of Orange Traffic Study of
2016 identified an average vehicle flow of approximately 3,560,640 trips daily, which was a 0.7% increase from
2014. With the current expansion of Chapman University and the increased economic environment, these numbers are
expected to increase significantly by 2018.
Our first priority is to make the City of Orange a safer environment for its community members and the motoring
public. We had four traffic- related fatalities in 2014, nine in 2015 and six in 2016; which is a 33% decrease from 2015
to 2016. We had one alcohol - involved traffic fatality in 2014, one in 2015 and three in 2016. Overall, we had 665
injury collisions in 2014 and 725 injury collisions in 2015; which is a 9% increase. However, 2016 remained the
same. We were fairly consistent with alcohol injury collisions. We had 54 alcohol injury collisions in 2014 and
2015. We had 46 alcohol injury collisions in 2016. These percentages would most likely be much larger given the
increase in traffic flow had it not been for our aggressive Office of Traffic Safety funded impaired driving enforcement
efforts and increased activity by our certified Drug Recognition Expert officers.
Our goal is to continue to reduce the number of victims impacted by impaired drivers and other traffic related
offenses. It is obvious that once again our Office of Traffic Safety funded DUI/DUID enforcement efforts are having a
positive impact. The primary concern is that of impaired drivers and their impact on society. Since 2012, DUI arrests
have increased by 105% in 2015. This is partly due to our aggressive enforcement targeting impaired driving, but also
due to our self - funded full -time DUI Enforcement Team. Since that time our self - funded full -time DUI Enforcement
Team has been reduced from three to one officer. Our Department made 764 DUI arrests in 2014, 801 DUI arrests in
2015, and 667 DUI arrests in 2016. It is apparent our DUI Enforcement strategies and companies such as Uber and
Lyft have made an impact on the decision for people to not drive while impaired. Public awareness and aggressive
enforcement strategies continue to be the primary component in order to address this on -going concern and threat to the
community.
Injury collisions impact our community at several different levels. With an overall reduction in staffing within the
agency, proactive traffic enforcement continues to be a challenge. Additional resources and funding must be obtained
in order to maintain enforcement of primary collision related violations in locations of high frequency as identified by
our Multiple Collision Location data. This can be accomplished by utilizing personnel from other units such as
Administration, Crime Prevention, and Investigative Services Division.
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Unsafe turning movements, right -of -way and speed violations remain our leading primary collision factors resulting in
injury. Our turning movement's collision factor has been on a steady decline. We had 308 traffic collisions in 2014,
263 in 2015, and 243 in 2016; which is a 21% decrease over the past three years, which attributed the turning
movement as the primary collision factor.
Our right -of -way violation collision factor has been on a steady increase. We had 244 traffic collisions in 2014, 352 in
2015, and 360 in 2016; which is a 48% increase over the past three years which contributed the right -of -way movement
as the primary collision factor.
Our speed violations collision factor has been on a steady increase. We had 245 traffic collisions in 2014, 343 in 2015,
and 373 in 2016; which is a 52% increase over the past three years, which attributed speed as the primary collision
factor.
We had 48 Hit & Run injury collisions in 2014 and 77 in 2015. We had 50 Hit & Run injury collisions in 2016; which
is a 35% decrease. In analyzing post incident collision data, many of these collisions can be linked to unlicensed,
suspended or impaired drivers, unwilling to take responsibility for their actions. Working to identify and apprehend
unlicensed and repeat DUI offenders, in conjunction with the 30 -day impound law, the Orange Police Department
continues to have a significant impact on reducing Hit & Run collisions on our roadways.
A growing concern for our community is the development and expansion of Chapman University. Attendance has
expanded to over 8500 students in the last few years making safe pedestrian and bicycle travel a concern in the area of
the campus and The Plaza. They have aggressively expanded their footprint to include many new off -sight satellite
campuses located throughout the downtown area. Pedestrian and bicycle violations are growing at a concerning rate
while speed and right -of -way violations continue to rise as the student population increases. A six way crosswalk is
located at the intersection of Glassell St. and Palm Ave. This crosswalk is directly adjacent to the campus and was
added to improve pedestrian crossing efficiency; however, the crosswalk is a new concept to many pedestrians and
motorists. This requires additional enforcement and education efforts.
The Plaza has also taken on a new appearance with the addition of numerous restaurants, bars and coffee houses,
replacing the traditional businesses, which in turn increases pedestrian and bicycle traffic collisions in the area. The
Orange Police Department will direct concentrated enforcement efforts in this area while partnering with Chapman
University to further student and faculty awareness on this growing concern.
In addition to Chapman University, a new development has resulted in several major injury incidents and in some
cases, fatal traffic collisions. Patrons of the Honda Center tend to park in various areas around the adjoining businesses
as opposed to parking at the venue itself. As a result, when the event ends, there is heavy pedestrian traffic in and
around the center and on Katella Avenue. Some of the injuries are not traffic collisions per -se, but are as a result of
pedestrian violations and jay - walking. Despite warning and enforcement signs, this is a growing concern and requires
additional enforcement.
Public awareness is the key to voluntary compliance of the law. High visibility and public awareness efforts are
essential in filling the void created by a reduction of personnel. One officer seen driving down the road does not
compare to two or three officers seen on enforcement stops at a high collision intersections or known corridor of
frequent DUI arrests. This could not be accomplished without OTS funding and support for additional enforcement
activities and public awareness programs.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic collisions.
2. Reduce the number of persons injured in traffic collisions.
3. Reduce the number of pedestrians killed in traffic collisions.
4. Reduce the number of pedestrians injured in traffic collisions.
S. Reduce the number of bicyclists killed in traffic collisions.
6. Reduce the number of bicyclists injured in traffic collisions.
7. Reduce the number of persons killed in alcohol - involved collisions.
8. Reduce the number of persons injured in alcohol - involved collisions.
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9. Reduce the number of persons killed in drug- involved collisions.
10. Reduce the number of persons injured in drug- involved collisions.
11. Reduce the number of persons killed in alcohol/drug combo - involved collisions.
12. Reduce the number of persons injured in alcohol/drug combo - involved collisions.
13. Reduce the number of motorcyclists killed in traffic collisions.
14. Reduce the number of motorcyclists injured in traffic collisions.
15. Reduce hit & run fatal collisions.
16. Reduce hit & run injury collisions.
17. Reduce nighttime (2100 - 0259 hours) fatal collisions.
18. Reduce nighttime (2100 - 0259 hours) injury collisions.
B. Objectives:
Target Number
1. Issue a press release announcing the kick -off of the grant by November 15. The kick -off
1
press releases and media advisories, alerts, and materials must be emailed to the OTS
Public Information Officer at pio @ots.ca.gov, and copied to your OTS Coordinator, for
approval 14 days prior to the issuance date of the release.
2. Participate and report data (as required) in the following campaigns, National Walk to
10
School Day, NHTSA Winter & Summer Mobilization, National Bicycle Safety Month,
National Click it or Ticket Mobilization, National Teen Driver Safety Week, National
Distracted Driving Awareness Month, National Motorcycle Safety Month, National Child
Passenger Safety Week, and California's Pedestrian Safety Month.
3. Develop (by December 31) and/or maintain a " HOT Sheet" program to notify patrol and
12
traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or
revoked license as a result of DUI convictions. Updated HOT sheets should be distributed
to patrol and traffic officers monthly.
4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing
2
SFST (minimum 16 hours) POST - certified training.
5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving
2
Enforcement (ARIDE) 16 hour POST - certified training.
6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training.
2
7. Send law enforcement personnel to the DRE Recertification training.
2
8. Conduct DUI Saturation Patrol operation(s).
11
9. Conduct Warrant Service operation(s) targeting multiple DUI offenders who fail to appear
2
in court.
10. Conduct Traffic Enforcement operation(s), including but not limited to, primary collision
22
factor violations.
11. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers
6
using hand held cell phones and textin .
12. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during
4
events with a high number of motorcycle incidents or collisions resulting from unsafe
speed, DUI, following too closely, unsafe lane changes, improper turning, and other
p rimary collision factor violations by motorcyclists and other drivers.
13. Conduct Nighttime 1800 -0559 Click It or Ticket enforcement operations.
2
14. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or
8
during events with a high number of pedestrian and/or bicycle collisions resulting from
violations made by edestrians, bicyclists, and drivers.
15. Conduct Traffic Safety educational presentations with an effort to reach community
2
members. Note: Presentations may include topics such as distracted driving, DUI, speed,
bicycle and pedestrian safety, seat belts and child passenger safety.
16. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during
10
the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the
overall deterrent effect and promote high visibility, it is recommended the grantee issue an
advance press release and conduct social media activity for each checkpoint. For
combination DUI/DL checkpoints, departments should issue press releases that mention
DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should
read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support
independent DL checkpoints. Only on an exception basis and with OTS pre-approval will
7/26/2017 3:09:48 PM Page 5 of 15
OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint
screeners should be DRE- or ARIDE- trained.
17. Instruct SFST /ARIDE/DRE, which includes field certification instruction for DRE 1
students.
3. METHOD OF PROCEDURE
A. Phase 1— Program Preparation (1 Quarter of Grant Year)
• The police department will develop operational plans to implement the "best practice" strategies outlined
in the objectives section.
• All training needed to implement the program should be conducted this quarter.
• All grant related purchases needed to implement the program should be made this quarter.
• In order to develop /maintain the "Hot Sheets," research will be conducted to identify the "worst of the
worst' ' repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot
Sheets may include the driver's name, last known address, DOB, description, current license status, and the
number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and
patrol officers at least monthly.
• Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision
locations.
• Media Requirements
• Issue a press release announcing the kick -off of the grant by November 15. The kick -off press releases and
media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at
pio @ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the
release.
B. Phase 2 — Program Operations (Throughout Grant Year)
• The police department will work to create media opportunities throughout the grant period to call attention
to the innovative program strategies and outcomes.
• Media Requirements
• Send all grant- related activity press releases, media advisories, alerts and general public materials to the
OTS Public Information Officer (PIO) at pio @ots.ca.gov, with a copy to your OTS Coordinator.
• If an OTS template -based press release is used, the OTS PIO and Coordinator should be copied
when the release is distributed to the press. If an OTS template is not used, or is substantially
changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead time would
be 10 -20 days prior to the release date to ensure adequate turn- around time.
• Press releases reporting the results of grant activities such as enforcement operations are exempt
from the recommended advance approval process, but still should be copied to the OTS PIO and
Coordinator when the release is distributed to the press.
• Activities such as warrant or probation sweeps and court stings that could be compromised by
advanced publicity are exempt from pre - publicity, but are encouraged to offer embargoed media
coverage and to report the results.
• Use the following standard language in all press, media, and printed materials: Funding for this program
was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic
Safety Administration.
• Email the OTS PIO at pio @ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short
description of any significant grant - related traffic safety event or program so OTS has sufficient notice to
arrange for attendance and/or participation in the event.
• Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer
graphics, etc.) to the OTS PIO at pio @ots.ca.gov and copy your OTS Coordinator for approval 14 days
prior to the production or duplication.
• Include the OTS logo, space permitting, on grant - funded print materials; consult your OTS Coordinator for
C. Phase 3 — Data Collection & Reporting (Throughout Grant Year)
• Invoice Claims (due January 30, April 30, July 30, and October 30)
• Quarterly Performance Reports (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
• Provide a brief list of activity conducted, procurement of grant - funded items, and significant media
activities. Include status of grant - funded personnel, status of contracts, challenges, or special
7/26/2017 3:09:48 PM Page 6 of 15
• Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
• Collect. analvze and renort statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the
fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's
accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives
were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant
conclusion.
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State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT18107
FUND NUMBER
CATALOG NUMBER
FUND DESCRIPTION
TOTAL AMOUNT
Positions and Salaries
Full -Time
CFDA
$0.00
Overtime
DUI/DL Checkpoints
164AL
20.608
Minimum Penalties for Repeat
$175,000.00
$33,638.00
Warrant Service Operations
Offenders for Driving While
$1,982.00
Benefits @ 1.56%
20.608
Intoxicated
Traffic Enforcement
402PT
20.600
State and Community Highway
$67,580.00
$12,378.00
Motorcycle Safety
Safe
$7,088.00
405d AL
20.616
Impair d Driving Countermeasures
$11,420.00
COST CATEGORY
CFDA
TOTAL COST
TO GRANT
A. PERSONNEL COSTS
Positions and Salaries
Full -Time
$0.00
Overtime
DUI/DL Checkpoints
20.608
$131,040.00
DUI Saturation Patrols
20.608
$33,638.00
Warrant Service Operations
20.608
$1,982.00
Benefits @ 1.56%
20.608
$2,600.00
Traffic Enforcement
20.600
$27,236.00
Distracted Driving
20.600
$12,378.00
Motorcycle Safety
20.600
$7,088.00
Night-time Click It Or Ticket
20.600
$1,652.00
Pedestrian and Bicycle Enforcement
20.600
$14,176.00
Traffic Safety Education
20.600
$992.00
Benefits @ 1.56%
20.600
$991.00
SFST /ARIDE/DRE Instruction
20.616
$11,245.00
Benefits @ 1.56%
20.616
$175.00
Part -Time
$0.00
Category Sub -Total
$245,193.00
B. TRAVEL EXPENSES
In State Travel
20.600
$3,067.00
$0.00
Category Sub -Total
$3,067.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub -Total
$0.00
D. EQUIPMENT
$0.00
Category Sub -Total
$0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies
20.608
$5,740.00
Category Sub -Total
$5,740.00
F. INDIRECT COSTS
$0.00
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Category Sub -Total $0.00
GRANT TOTAL $254,000.00
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State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B -1
GRANT NUMBER
PT18107
BUDGET NARRATIVE
PERSONNEL COSTS
QUANTITY
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by
10
appropriate department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by
11
appropriate department personnel.
Warrant Service Operations - Overtime for grant funded law enforcement operations conducted by
2
appropriate department personnel.
Benefits @ 1.56% - Overtime Benefits
1
Unemployment Insurance 0.11 %
Medicare 1.45%
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate
22
department personnel.
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate
6
department personnel.
Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate
4
department personnel.
Night -time Click It Or Ticket - Overtime for grant funded law enforcement operations conducted by
2
appropriate department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations
8
conducted by appropriate department personnel.
Traffic Safety Education - Overtime for grant funded traffic safety presentations or campaigns
2
conducted by appropriate department personnel.
Benefits @ 1.56% - Overtime Benefits
1
Unemployment Insurance 0.11 %
Medicare 1.45%
SFST /ARIDE/DRE Instruction - Overtime for grant funded instructor training conducted by
1
appropriate department personnel.
Benefits @ 1.56% - Overtime Benefits
1
Unemployment Insurance 0.11 %
Medicare 1.45%
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events
1
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. All conferences, seminars or training not specifically identified in the Schedule
B -1 (Budget Narrative) must be approved by OTS. All travel claimed must be at the agency approved
rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid
with OTS grant funds.
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CONTRACTUAL SERVICES
EQUIPMENT
OTHER DIRECT COSTS
DUI Checkpoint Supplies - On -scene supplies needed to conduct sobriety checkpoints. Costs may
1
include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests
(maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective
banners, electronic flares, PAS device supplies, heater, propane for heaters, fan, anti - fatigue mats, and
canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages
will not be reimbursed.
INDIRECT COSTS
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Nothing in this 'agreement' shall be interpreted as a requirement, formal or informal, that a particular law enforcement
officer issue a specified or predetermined number of citations in pursuance of the goals and ob' ectives.
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State of California – Office of Traffic Safety GRANT NUMBER
GRANT AGREEMENT PT18107
Exhibit A
CERTIFICATIONS AND ASSURANCES
Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to
civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49
CFR §18.12.
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the
Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines,
policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include,
but are not limited to, the following:
• 23 U.S.C. Chapter 4— Highway Safety Act of 1966, as amended
• 49 CFR Part 18— Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
• 23 CFR Part 1200— Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
The Grantee Agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination.
These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (Pub. L. 88- 352), which prohibits
discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. 1681 -1683 and 1685- 1686), which prohibits discrimination on the basis of
sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the Americans with Disabilities
Act of 1990 (Pub. L. 101 -336), as amended (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of
disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 - 6107), which
prohibits discrimination on the basis of age; (e) the Civil Rights Restoration Act of 1987 (Pub. L. 100 -259), which
requires Federal -aid recipients and all sub - recipients to prevent discrimination and ensure nondiscrimination in all of their
programs and activities; (f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92 -255), as amended, relating to
nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (Pub. L. 91 -616), as amended, relating to nondiscrimination on the basis of
alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health Service Act of 1912, as amended (42 U.S.C.
290dd -3 and 290ee -3), relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil
Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.), relating to nondiscrimination in the sale, rental or financing of
housing; 0) any other nondiscrimination provisions in the specific statute(s) under which application for Federal
assistance is being made; and (k) the requirements of any other nondiscrimination statute(s) which may apply to the
application.
BUY AMERICA ACT
The Grantee Agency will comply with the provisions of the Buy America Act (49 U.S.C. 53230)), which contains the
following requirements:
Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the
Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest, that
such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will
increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non-
domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation.
POLITICAL ACTIVITY (HATCHACT)
The Grantee Agency will comply with provisions of the Hatch Act (5 U.S.C. 1501 -1508) which limits the political
activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
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CERTIFICATION REGARDING FEDERAL LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all sub -
award at all tiers (including subcontracts, sub -grants, and contracts under grant, loans, and cooperative agreements)
and that all sub - recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by
section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty
of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or
local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local
legislative body. Such activities include both direct and indirect (e.g., "grassroots ") lobbying activities, with one
exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDINGDEBARMENT AND SUSPENSION
Instructions for Primary Certification
1. By signing and submitting this grant agreement, the Grantee Agency Official is providing the certification set out
below.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot
provide the certification set out below. The certification or explanation will be considered in connection with the
department or agency's determination whether to enter into this transaction. However, failure of the Grantee
Agency Official to fizrnish a certification or an explanation shall disqualify such person from participation in this
transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the Grantee Agency
Official knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency may terminate this transaction for cause or default.
4. The Grant Agency Official shall provide immediate written notice to the department or agency to which this grant
agreement is submitted if at any time the Grantee Agency Official learns its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant,
person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this clause,
have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may contact the
department or agency to which this grant agreement is being submitted for assistance in obtaining a copy of those
regulations.
6. The Grantee Agency Official agrees by submitting this grant agreement that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who
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is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency
entering into this transaction.
7. The Grantee Agency Official further agrees by submitting this grant agreement that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction," provided by the department or agency entering into this covered transaction, without modification,
in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.
A participant may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non -
procurement Programs.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48
CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this
transaction, in addition to other remedies available to the Federal Government, the department or agency may
terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions
1. The Grantee Agency Official certifies to the best of its knowledge and belief, that its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
by any Federal department or agency;
b. Have not within a three -year period preceding this grant agreement been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting
to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of record, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification;
and
d. Have not within a three -year period preceding this application/grant agreement had one or more public
transactions (Federal, State, or local) terminated for cause or default.
2. Where the Grantee Agency Official is unable to certify to any of the Statements in this certification, such
prospective participant shall attach an explanation to this grant agreement.
Instructions for Lower Tier Certification
1. By signing and submitting this grant agreement, the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government, the
department or agency with which this transaction originated may pursue available remedies, including suspension
and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this grant
agreement is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant,
person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this clause,
have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person
to whom this grant agreement is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this grant agreement that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who
is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or
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voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency
with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this grant agreement that it will include the
clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion— Lower
Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions. (See below)
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.
A participant may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non -
procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48
CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this
transaction, in addition to other remedies available to the Federal government, the department or agency with
which this transaction originated may pursue available remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier
Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this grant agreement, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this grant agreement.
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CITY COUNCIL MINUTES SEPTEMBER 12, 2017
3. CONSENT CALENDAR (Continued)
3.11 Fiscal Year 2017 -2018 (FY18) CIP Amendment for addition of a BioClean
Hydrodynamic Separator Unit and Connector Pipe Screens. (T2200.0)
ACTION: 1) Accepted into the City's revenue budget a $300,000 grant from OCTA, into
revenue account number 550.5022.45495.30098, Capital Projects — Grant Revenue; 2)
Authorized the appropriation of $300,000 into expenditure account number
550.5022.56330.30098, Capital Projects - Installation of BioClean Unit on Orangewood
Avenue; 3) Authorized the appropriation of $75,000 from the Sanitation and Sewer
unreserved fund balance to expenditure account number 220.5022.56330.30098, Sanitation
and Sewer — Installation of BioClean Unit on Orangewood Avenue; and
4) Authorized amendment of the FY 2017 -18 CIP to include Orangewood Avenue
BioClean Unit and Connector Pipe Screens Installation Project.
3.12 Grant #PT18107 from the State of California Office of Traffic Safety (OTS) for the
Selective Traffic Enforcement Program for Federal Fiscal Year 2018. (A2100.0;
AGR -6517)
ACTION: 1) Approved agreement with the State of California OTS for the grant and
authorized the City Manager to execute the agreement on behalf of the City; and 2)
Accepted into the City's revenue budget a $254,000 grant from the California OTS into
revenue account number 100.4041.45290.30097, General Fund- FY18 OTS Selective
Enforcement Program; and 3) Authorized the appropriation of $254,000 into the following
Traffic Program expenditure accounts:
100.4041.50221.30097 Overtime — Safety OTS Grant 17 -18 $225,231
100.4041.50222.30097 Overtime — Miscellaneous OTS Grant 17 -18 19,962
100.4041.51830.30097 Overnight Training OTS Grant 17 -18 3,067
100.4041.55131.30097 Equipment OTS Grant 17 -18 5,740
Total $254,000
3.13 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Olga Torres
b. Samantha Galuppo
c. Michael Stern
d. Elva Ruacho
e. Souzan Ayoub
f. Creative Home dba CHI Construction
g. Irene Aguilar
ACTION: Denied Claim(s) for damages and referred to City Attorney and Claims
Adjuster.
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