SR - AGR-6260.2 - SECOND AMENDMENT INSTALLATION OF TRAFFIC STRIPING, PAVEMENT MARKINGS, RAISED PAVEMENT MARKERS
1. SUBJECT
Second Amendment to Agreement with BC Traffic Specialist for the installation of traffic
striping, pavement markings, and raised pavement markers at various locations within the City of
Orange in an amount not -to- exceed $139,855.
2. SUMMARY
BC Traffic Specialist was awarded the contract, on a competitive basis, for traffic striping for the
City in September 2015. The contract allows annual renewals for up to three years based on
mutual agreement. This is the second renewal to extend the contract and increase the total
compensation not -to- exceed $139,855.
3. RECOMMENDED ACTION
Approve Second Amendment to Agreement 6260 and authorize the Mayor and City Clerk to
execute on behalf of the City.
4. FISCAL IMPACT
Funds are available to cover the cost of the contract as follows:
100.5074.51700.00000 Contractual Services (Striping)
$145,000
5. STRATEGIC PLAN GOAL(S)
Lb Provide and maintain infrastructure necessary to ensure the safety of the public.
ITEM 3. l0
9/12/2017
1
6. GENERAL PLAN IMPLEMENTATION
Circulation & Mobility Goal 1.0 Provide a safe, efficient, and comprehensive circulation
system that serves local needs, meets forecasted demands, and sustains quality of life in
neighborhoods.
Policy 1.6: Maintain and repair roadways and sidewalks as necessary to improve circulation and
safety.
7. DISCUSSION and BACKGROUND
In September 2015, BC Traffic Specialist was awarded a contract on a competitive basis for the
installation of traffic striping, pavement markings, and raised pavement markers at various
locations within the City of Orange.
The contract has the option for annual extensions up to three years, as agreed upon by both
parties. This is the second contract extension. The original contract allows for an increase in the
total compensation not -to- exceed 2% of the preceding year. The total compensation for this
Second Amendment will be $139,855. This amendment extends the repainting and installation of
traffic striping for a one -year, terminating on October 2, 2018.
The contractor, per the terms of the agreement, has requested price adjustments to the unit prices,
capped at 2 %, for this second amendment. Staff recommends extending the BC Traffic
Specialist contract until October 2, 2018.
8. ATTACHMENTS
• Second Amendment
• Exhibit "A" Letter of Request for Extension
• Contract AGR -6260 (On file in the City Clerk's Office)
2
CITY COUNCIL MINUTES SEPTEMBER 12, 2017
3. CONSENT CALENDAR (Continued)
3.6 Second Amendment to Agreement with BC Traffic Specialist for installation of traffic
striping, pavement markings, and raised pavement markers at various locations
within the City of Orange in an amount not -to- exceed $139,855. (A2100.0; AGR-
6260.2)
ACTION: Approved Second Amendment to Agreement 6260 and authorized the Mayor
and City Clerk to execute on behalf of the City.
3.7 Consultant Services Agreement with Page & Turnbull, Inc. to prepare design
standards for historic district designation of three historic Eichler Tracts. (A2100.0;
AGR -6516)
ACTION: 1) Approved the Consultant Services Agreement with Page & Turnbull, Inc. to
develop design standards for the Eichler Tracts for a not -to- exceed cost of $70,000; and 2)
Authorized the appropriation of $40,000 from unreserved fund balance to account number
100.6021.51660.00000: Current Planning — Other Professional & Consulting Services.
3.8 Appropriation of designated grant funding received from the California Department
of Resources Recycling and Recovery (CalRecycle) for the Beverage Container
Recycling Program. (C2500.M.1.1)
ACTION: 1) Accepted into the City's revenue budget $35,395 in grants from CalRecycle
and appropriated to the following revenue account number 220.5022.45290.20361, State
Grants — Beverage Container 16 -17; and 2) Authorize the appropriation of $35,395 into the
following expenditure account numbers: 220.5022.51001.20361 -Bev. Cont. Recycling 16-
17— Contractual Services, $17,000 and 220.5022.53001.20361 -Bev. Cont. Recycling 16-
17— Materials & Supplies, $18,395.
3.9 Appropriation of Donation from the Orange Public Library Foundation
(Foundation) of $8,450. (C2500.I)
ACTION: 1) Accepted into the City's revenue budget a $8,450 donation from the
Foundation into revenue account number 100.2001.48390.19322 (Foundation Donations);
and 2) Authorized the appropriation of $8,450 into expenditure account number
100.2001.53301.19322 (Library Books - Foundation).
3.10 Approve the proposed List of Streets to be funded by RMRA, and adjust the City's
budget to properly track the expenditure of these funds. (S4000.S.7)
ACTION: 1) Approved the proposed List of Streets (Attachment "A" of the staff report) to
be funded by RMRA; and 2) Authorized the budget adjustment of $815,000 to the FY18
Annual Budget revenue estimate and expenditure appropriation as follows:
272.5011.45220.00000 State Gas Tax ($815,000)
272.5011.56330.13120 Pavement Management Program ( 815,000)
274.5011.45220.00000 State Gas Tax 815,000
274.5011.56330.13120 Pavement Management Program 815,000
PAGE 5