SR - - PURCHASE OF 30 FOOT OREGON CASCADE FIR TREE AND TOPPER1. SUBJECT
Purchase of Plaza Park holiday tree display.
2. SUMMARY
In keeping with the holiday decorations replacement program, it is time to replace the 30 foot
Christmas tree displayed annually in Plaza Park.
3. RECOMMENDED ACTION
Approve purchase of an artificial 30' Oregon Cascade Fir Tree and Topper in an amount not -to-
exceed $43,610 from Harrington Decorating Company, Inc.
4. FISCAL IMPACT
Funds are available for the purchase as follows:
100.7022.53390.00000 Holiday Decorations
$43,610
5. STRATEGIC PLAN GOAL(S)
3b: Deliver high quality and safe recreational, social, environmental, educational and cultural
services.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
Policy 5.2
Provide a range of high quality recreational facilities and programming to serve a broad cross
section of residents, including youth, seniors, young adults, mature adults, and people with
disabilities.
7. DISCUSSION and BACKGROUND
Background
The City annually installs holiday decorations in Plaza Park and the Plaza spoke streets. The City
contracts for installation of the displays as well as for storage of the decorations and displays.
Approximately seven years ago, the City embarked on a program to replace aging decorations on
a regular cycle. Since the program implementation, all of the displays have been replaced except
for the 30 foot tall Christmas tree. The displays that have been replaced include the Snow Man
(replaced with a Toy Soldier), the Santa and all Skyline garlands across both Glassell St. and
Chapman Ave.
The contract for installation and storage of the decorations and displays is with the Jarvis Company
(Jarvis). The decorations and displays have been purchased from Harrington Decorating Company
(Harrington). Jarvis has an exclusive agreement with Harrington to store and install their
decorations and displays. As such, when replacing decorations and displays, the City purchases
the decorations and displays from Harrington and has them shipped to Jarvis warehouse to be
stored per contract until such time they are installed in the Plaza each year.
Jarvis and Harrington have always provided quality products and customer service, making sure
the City's holiday decorations and displays are working properly and installed as requested.
Discussion
Annual replacement of the decorations and displays has typically cost approximately $23,000.
Replacement of the Christmas tree is a more significant cost based on its size and complexity. This
type of artificial tree is expected to last approximately 15 years. This allows for the City to only
have to replace the tree every other seven -year cycle.
New ornaments for the new tree were purchased separately as part of last year's replacements. The
ornaments are being stored by Harrington and awaiting purchase of the new Christmas tree for
installation.
Staff researched the cost of the Christmas tree replacement from two other competing companies,
All American Christmas Co. and Barrango, Inc. to ensure competitive pricing. Based on the
research, though trees and ornaments differ slightly from vendor to vendor, all pricing is similar
and competitive.
The cost of the tree is $42,610, including the 6' tree toper ornament and tax. Shipping is estimated
at $1,000 for a total amount of $43,610.
8. ATTACHMENTS
• Harrington Decorating Company Proposal