SR - AGR-6495 - YORBA PARK ELECTRICAL IMPROVEMENTS1. SUBJECT
Agreement for Yorba Park Electrical Improvements.
2. SUMMARY
The City is partnering with the County of Orange on a four phase renovation project at Yorba
Park. Electrical infrastructure improvements are needed to support Phase H — Vapor Extraction
System (VES) upgrades, Phase III — Park Re- Establishment, and Phase IV — Restroom
Replacement. The electrical improvements will connect and support the new parking lot and
monument sign lighting, new restroom and storage building electrical and lighting, park
irrigation system, and the County's relocated VES.
3. RECOMMENDED ACTION
Approve agreement with Academy Electric Inc. for a not -to- exceed amount of $117,563 and
authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
Funds are available to cover the cost of the agreement as follows:
500.7021.56020.20135 ( Yorba Park Renovation)
$117,563
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community.
a. Refurbish, maintain, develop and /or expand public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City
residents.
7. DISCUSSION and BACKGROUND
Background
Due to settlement caused by the closed landfill at Yorba Park, the 8.5 acre site is being renovated.
The project is comprised of four phases, to include Phase I Grading Operations and Phase II
Replacement of the Vapor Extraction System (to be completed by the County of Orange), both
required pursuant to the November 2015 Settlement Agreement with the County of Orange. Per
the Settlement Agreement, the City is required to level and grade the property to achieve proper
drainage for the landfill site (Phase I). At the completion of that effort, the County is required to
replace the aging vapor extraction and monitoring system (Phase 1I). Also per the Settlement
Agreement, the County is assuming responsibility for oversight and management of the methane
monitoring system.
The Phase I Grading Operation is now complete. The County's Phase II Vapor Extraction System
upgrades will begin soon and be completed in 30 to 60 days. City Council awarded an agreement
for Phase III — Park Re- Establishment to KASA Construction at their April 11, 2017 meeting.
Phase III work will begin within the next few weeks, in concert with Phase II work by the
County. Simultaneous work is being coordinated to keep the project on schedule and avoid
delays. Phase IV is the demolition of the existing restroom/concession building, site construction
and installation of a new pre- fabricated restroom and storage building. City Council awarded a
contract to KASA Construction for Phase IV at its May 9, 2017 meeting. Phase IV work is
expected to begin in the next few months, to be coordinated with Phase III.
Discussion
A variety of electrical improvements need to be installed and coordinated to support phases II, III
and IV of the Yorba Park renovation project. The electrical improvements will connect and
support the new parking lot and monument sign lighting, new restroom and storage building
electrical and lighting, park irrigation system, and the County's relocated VES. Coordination
with SCE is also a key element, as they relocate the main power supply. These electrical needs
were identified and /or more well defined as the project has progressed.
Seven electrical contractors (four from the City of Orange) were invited to bid the project and
sent plans and specifications on May 25, 2017. Three contractors attended the pre -bid job walk
ITEM 2 7/11/17
and submitted bids for this work. Academy Electric Inc. was the lowest responsible bidder at
$106,875 and is being recommended for award of the project. A Bid Abstract Summary is
attached. The bid amount is $23,125 below the engineer's estimate. Staff has met with Academy
Electric to review their bid with the plans and confirmed they have acceptable references. The
Community Services Department is recommending a 10% contingency in the amount of $10,688
to address any work required as a result of unforeseen issues above or below ground. The
agreement's total not -to- exceed amount is $117,563.
Funds are available within the project accounts previously appropriated to the Yorba Park
Renovation project, CIP No. 20135. Below is a summary of updated projected total project costs.
PROJECT COMPONENTS
City's Estimated Costs
DESIGN
Funds appropriated to Yorba Park Renovation CIP No. 20135
Design and Environmental
Fund 500 Yorba Park Settlement Revenue
$90,000
CONSTRUCTION
Fund 500 Yorba Park Building Improvements
$229,000
Phase I - Grading
$424,732
$1,046,851
Phase 11— Replacement of Vapor Extraction System (County of Orange)
0
$80,000
Phase III - Park Re- Establishment
$1,141,250
Phase IV — Restroom/Storage Building
$322,740
Sub -total
$1,888,722
GENERAL PROJECT COSTS
Electrical Support
$117,563
Furniture, Fixtures and Equipment (FF &E) and Project Contingency
$24,826
Sub -total
$142,389
ESTIMATED PROJECT TOTAL
$2,121,11'1
FUNDING
Funds appropriated to Yorba Park Renovation CIP No. 20135
Fund 500 Yorba Park Settlement Revenue
$765,260
Fund 500 Yorba Park Building Improvements
$229,000
Fund 510 Park Acquisition — Infill
$1,046,851
Fund 511 Park Acquisition and Development — Quimby
$80,000
TOTAL
$2,121,111
8. ATTACHMENTS
• Bid Abstract Summary
• Draft Agreement
ITEM 3 7/11/17