SR - - APPROPRIATION OF REVENUES (2)1. SUBJECT
Appropriation of $64,944.84 in revenue for Community Garden plot leases, military banner
donation revenue, sponsorship donations revenue, and sports field maintenance and renovation at
McPherson Athletic Facility, El Modena and Handy Parks.
2. SUMMARY
Revenues collected for various programs are recommended to be appropriated for the following
purposes:
• Garden Plot lease fees and forfeited deposits in the amount of $253 for community
garden maintenance;
• Military Banner donations in the amount of $360 for the Military Banner Program;
• User Group maintenance reimbursements in the amount of $34,331.84 for sports field
maintenance and renovation; and
• Sponsorship donations in the amount of $30,000 that will be used to offset the costs for
annual City special events and programs for the Community Services Department.
3. RECOMMENDED ACTION
1) Authorize the appropriation of $253 from revenue account 100.7001.44210.20227
(Garden Plots) to expenditure account number 100.7001.51700.20227 (Garden Plots);
2) Authorize the appropriation of $360 from Revenue Account 100.7001.48390.20054
(Military Banners) to expenditure account number 100.7001.51780.20054 (Military
Banners);
3) Accept in the City's revenue budget three $10,000 donations for a total of $30,000 from
Chapman University, Ricci Reality, and St. John's Lutheran, into revenue account
number 100.7015.48390.20309 (Special Event Donations).
4) Authorize the appropriation of $30,000 from revenue account 100.7015.48390.20309
(Special Event Donations) to expenditure account number 100.7015.51355.20309
(Special Events — Contractual Services) in the amount of $20,000 and to expenditure
account number 100.7015.53380.20309 (Special Events — Supplies) in the amount of
$10,000; and
5) Authorize the appropriation of $17,550 from revenue account 100.7001.42480.00000
(User Group Maintenance Fees) and $16,781.84 from revenue account
100.7022.42480.00000 (User Group Maintenance Fees) for a total of $34,331.84, to
expenditure account number 100.7022.51700.00000 (Contractual Services).
4. FISCAL IMPACT
Upon appropriation, funds will be available in the following accounts:
100.7001.51700.20227
100.7001.51780.20054
100.7015.51355.20309
100.7015.53380.20309
100.7022.51700.00000
(Garden Plots) $ 253.00
(Military Banners) $ 360.00
(Special Events — Contractual Services) $20,000.00
(Special Events — Supplies) $10,000.00
(Contractual Services) $34,331.84
TOTAL $64,944.84
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community
a. Refurbish, maintain, develop and /or expand public use places and spaces.
16. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City
residents.
7. DISCUSSION and BACKGROUND
Community Garden Lease Revenue
Annual lease revenue of $75 per plot for garden plots leased by community members pays for the
cost of utilities, infrastructure and repairs to the Garden. Lease revenue of $3,825 combined with
ITEM 2 6/13/2017
forfeited deposits of $200 for a total of $4,025, was collected in Fiscal Year 2017 (FY17). Of
this amount, $3,450 was appropriated by City Council on February 14, 2017. The remainder of
$575, minus administrative costs of 8% of total revenues collected ($322), for a total of $253,
needs to be appropriated for FYI 7.
Military Banner Donations
In 2011, a military banner program was implemented in Old Towne, to honor active duty military
Orange residents. The banners are funded by donations of $120 per banner, and are posted on
light poles throughout the Plaza and spoke streets. Twice a year, in May and November, the new
banners which have been ordered are installed. Revenues received in FY 17 in the amount of
$360 need to be appropriated to the military banner fund.
Sponsorship Donations
The City's annual Partnership Campaign solicits donations to support citywide special events.
Per the City's donation policy, donations greater than $5,000 should only be accepted and
appropriated by the City Council. Chapman University, St. John's Lutheran and Ricci Realty
became "Orange Tree" partners for the 2017 Special Event Season and each provided a $10,000
sponsorship donation. The Department requests that $30,000 be accepted and appropriated to
help cover the costs of the annual City special events and programs.
Sports Field Maintenance and Renovation Reimbursement
Youth sports groups participate in funding repair and renovation of sports fields they use based
on significant wear that occurs as a result of their use. The Community Services Department
developed a cooperative program with the user groups to fund annual maintenance and
renovation. User groups reimburse the City based on a formula for use of multi -use fields or
actual amounts for work performed on a single -user field. The City uses the funds to prosecute
renovation work to bring fields up to City standard after each season through a vendor on
contract with the City. This process allows for equitable contributions by user groups and helps
the City avoid any potential liability issues that may arise from contractors doing work on City
property without proper authorization, insurance or licenses. It also allows for Community
Services staff to properly manage and approve all work being done on City sports fields to ensure
that the work is performed to City standards and results in a safe playing surface for all users.
A total of $34,331.84 has been received from user groups to reimburse the City for field
renovations that have taken place this spring. This amount needs to be appropriated for sports
field maintenance and renovation related to the high impact and/or repetitive use by the user
groups at McPherson Athletic Facility, El Modena and Handy Parks.
ITEM 3 6/13/2017
Summary of Revenue Sources
The total appropriation request is for $64,944.84. A summary of revenue received is listed
below:
Revenue Source Appropriation
Amount
Location/Program
North Sunrise Little League
$14,846.48
Handy Park
South Sunrise Little League
$14,350.00
McPherson Athletic Facility
Orange Baseball Association
$ 3,200.00
El Modena Park
American Youth Soccer Organization
$ 1,584.80
Handy Park
Orange Youth Football
$ 350.56
Handy Park
Military Banner Donations (various)
$ 360.00
Old Towne
Garden Plot Lease and Deposits (various)
$ 253.00
Community Garden
Chapman University
$10,000.00
Special Events
Ricci Realty
$10,000.00
Special Events
St. John's Lutheran
$10,000.00
Special Events
TOTAL $64,944.84
18. ATTACHMENTS
None
ITEM 4 6/13/2017