SR - AGR-6378.1 - EMERGENCY RESPONSE SERVICES FOR TRAFFIC SIGNALS/FLASHERS AND STREET LIGHTING1. SUBJECT
First Amendment to Agreement 6378 with Siemens Industry, Incorporated, to provide emergency
response services for traffic signals /flashers and street lighting.
2. SUMMARY
Siemens Industry, Incorporated (Siemens) was awarded a contract, on a competitive basis, for
emergency response services for traffic signals /flashers and street lighting. The First Amendment
to Agreement 6378 will allow for a one -year extension of the contract.
3. RECOMMENDED ACTION
Approve First Amendment to Agreement for emergency response services for the traffic
signals /flashers and street lighting in an amount not to exceed $40,000 and authorize the Mayor
and the City Clerk to execute on behalf of the City.
4. FISCAL IMPACT 77�
Funds will be available in the 17 -18 Operating Budget in the following accounts:
100.5074.51700.00000 Traffic Signal Emergency Response Services $ 40,000
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community — Provide and maintain infrastructure necessary to ensure the
safety of the public.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance
public safety and improve circulation.
Policy 3.3: Continue to design, install, and maintain signals, signage, street lights, and traffic
control devices within rights -of -way.
7. DISCUSSION and BACKGROUND
In August 2016, Siemens was awarded a contract, Agreement 6378, on a competitive basis, for
emergency response services for traffic signals /flashers and street lighting.
The contract has a provision for annual extensions of up to four (4) years, as agreed upon by both
parties. This is the first contract extension and will extend emergency traffic signal and street
lighting system services starting in August 2017 through August 2018. The Contractor, as
provided in the provisions of the agreement, has requested a 2% fee increase which is the
maximum allowable during the terms of the amended contract.
This contract amendment will address emergency response services for incidents outside of
routine traffic signal maintenance. The incidents which establish an emergency condition include
street light knock - downs, failure or malfunction of the traffic signal system, interruption of
normal signal operation due to vehicle collisions, power outages, and other similar
circumstances. Under these conditions, the contractor will provide its own labor, materials, and
equipment to immediately restore traffic signal operations in a safe and efficient manner.
Staff recommends the annual extension of Siemens contract to ensure continuation of emergency
response services until August 2018. Siemens has the knowledge, experience, manpower, and
equipment to address the City's requirements and has performed very well on its emergency
contract with the City.
8. ATTACHMENTS
• First Amendment to AGR -6378
• Siemens' Letter of Request for Contract Extension and Fee Increase
2