SR - AGR-6473 - AUTOMATED PAYMENT MACHINES1. SUBJECT
Purchase new automated payment machines (APMs) used for print cost recovery at the Main
Library, and execute the Smart Access Manager (SAM) End User License and Maintenance
Agreement.
2. SUMMARY
The Library is seeking to replace legacy APMs with new payment equipment from Comprise
Technologies, and to execute a new year -to -year license and maintenance agreement.
3. RECOMMENDATION
1. Authorize the purchase of new payment equipment and associated hardware and software
from Comprise Technologies in an amount not to exceed $49,978; and
2. Authorize the Mayor and City Clerk to execute the SAM End User License and
Maintenance Agreement on behalf of the City.
4. FISCAL IMPACT
Funds are available to cover the cost of the purchase and maintenance agreement as follows:
573.2004.56032.20268
100.2004.51423.19302
Equipment -APM Replacement
Maintenance - Automated Systems
$ 49,978
$ 17,187
5. STRATEGIC PLAN GOAL(S)
4. Provide outstanding public service
c. Enhance technology to improve public accessibility to information and services.
6. GENERAL PLAN IMPLEMENTATION
Cultural Resources Element Goal 5.0 Meet the educational, cultural, civic, information,
recreation, business, and life -long learning needs of residents through the provision of library
resources.
Policy 5.1 Continue to expand, coordinate and modernize the City's public library system,
ensuring that it becomes the premier information and learning resource for the City to meet the
needs of Orange's growing and diverse population.
7. DISCUSSION and BACKGROUND
The City Council authorized the purchase of SAM Internet sign -up software and executed the
SAM End User License and Maintenance Agreement with Comprise Technologies in 2003. In
2007, as part of the Main Library Expansion Project, automated payment machines (APMs) were
purchased for cost recovery of public printing. The Library is seeking to replace the legacy
APMs with the next generation of APM equipment from Comprise, and to execute a new year -
to -year license and maintenance agreement.
Because it is necessary to maintain compatibility with the existing investment in SAM Internet
sign -up software and other hardware components, Staff recommends the new payment machines
be purchased from Comprise. The first year of the license and maintenance agreement is $17,187
and is renewable on an annual basis. Historically, the annual cost increases have been minimal to
none. Funds are available for this expense as indicated.
Comprise has maintained an excellent relationship with the Library over the last fourteen years.
They have continued to enhance the functionality of their products, and provide timely support
and maintenance. The new payment machines will offer credit/debit card functionality, and the
associated software will enable residents to print via Wi -Fi from their mobile devices and to pay
fines /fees through the City's new website.
8. ATTACHMENTS
• SAM End User License and Maintenance Agreement — Attachment A
• Comprise Technologies cost proposal — Attachment B
ITEM 2 05/09/17