SR - AGR-6467 - YORBA PARK LANDSCAPE RENOVATION PROJECT1. SUBJECT
Agreement for Yorba Park Landscape Renovation project Bid No. 167 -25 and appropriation of
Park Development Revenue to the Yorba Park Renovation Capital Improvement Project.
2. SUMMARY 7�1
The agreement provides Phase III Park Re- Establishment improvements at Yorba Park. These
improvements will drastically enhance the aesthetics and functionality of the park. This work will
follow Phase I Grading Operations and Phase H Orange County Waste and Recycling's project to
replace the existing vapor extraction system, pursuant to the November 2015 Settlement
Agreement with the County of Orange. Park Development Revenue is being appropriated to fully
fund the project.
3. RECOMMENDED ACTION
1. Transfer $337,139 from Fund 500.5011.56020.30135 (Yorba Park) to Fund
500.7021.56020.20135 (Yorba Park Renovation);
2. Appropriate $724,111 from unreserved Fund 510 (Park Acquisition - Infill) to
510.7021.56020. 20135 (Yorba Park Renovation);
3. Appropriate $80,000 from unreserved Fund 511 (Park Acquisition and Development -
Quimby) to 511.7021.56020.20135 (Yorba Park Renovation);
4. Reject STL Landscape, Inc.'s proposal as non - responsive, as determined by staff; and
5. Approve agreement with KASA Construction, Inc., the apparent low bidder, for an
amount not to exceed $1,141,250 and authorize the Mayor and City Clerk to execute on
behalf of the City.
4. FISCAL IMPACT
Upon transfer and appropriations, funds will be available to cover the cost of the agreement as
follows:
500.7021.56020.20135 (Yorba Park Renovation) $ 337,139
510.7021.56020.20135 (Yorba Park Renovation) $ 724,111
511.7021.56020.20135 (Yorba Park Renovation) $ 80,000
TOTAL $1,141,250
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community.
a. Refurbish, maintain, develop and /or expand public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City
residents.
7. DISCUSSION and BACKGROUND
Background
Due to settlement caused by the closed landfill at Yorba Park, the 8.5 acre site is being renovated.
The project is comprised of four phases, to include Phase I Grading Operations and Phase H
replacement of the vapor extraction system (to be completed by the County of Orange), both
required pursuant to the November 2015 Settlement Agreement with the County of Orange. Per
the Settlement Agreement, the City is required to level and grade the property to achieve proper
drainage for the landfill site (Phase I). At the completion of that effort, the County is required to
replace the aging vapor extraction and monitoring system (Phase II). Also per the Settlement
Agreement, the County is assuming responsibility for oversight and management of the methane
monitoring system.
The Phase I Grading Operations is underway, with completion expected in May. The County's
Phase H vapor extraction system upgrades will occur subsequently and be completed in 30 to 60
days. Upon the completion of the County's portion of the project, and approval of the proposed
agreement herein, Phase III Park Re- establishment is anticipated to begin this summer.
ITEM 2 4/11/2017
Phase IV of the overall project will be the demolition of the existing restroom/snack bar structure
and installation of a new restroom/storage building. Design and construction documents for
Phase IV are currently being prepared and staff will present a recommendation of award for this
phase in May or June. The current cost estimate for Phase IV is $350,000.
Discussion
Phase III Park Re- establishment includes installation of all new irrigation, fencing, turf, trees and
re- establishment of the Orange Dog Park. The re- established dog park will result in a slightly
larger and different configuration with the following enhancements: black vinyl fencing, new
water stations, and a permanent interior dividing fence in the large dog park which will provide
for closure of each separate area to allow for rest and regeneration of turf. The completion of
Phase III Park Re- Establishment will result in a drastically improved park site, both aesthetically
and functionally.
Phase III improvements include:
• All new irrigation, including weather -based central controls (Calsense)
• Drought tolerant turf (kikuyu grass) with sod in the Dog Park and stolon establishment in
passive area
• Trees (up to twenty -five as soil levels allow)
• Drought tolerant shrubs around the perimeter of the park and Dog Park
• Benches
• Picnic tables
• Decomposed granite path to the Santiago Creek Bike Trail (SCBT)
• Drinking fountains for dogs and people (including one at the SCBT access, all with bottle
fillers)
• Black vinyl fencing for the Dog Park
• Decorative entry planters
• LED parking lot lighting
• Lighted flag pole
• Lighted monument sign
Bid No. 167 -25 was advertised on January 26, 2017 and six bids were received on February 23,
2017. A Bid Abstract Summary is attached.
The lowest bid from Horizon Construction Co. was withdrawn by the bidder. The next lowest
bidder, STL Landscape, Inc., did not submit a complete bid package and was deemed non-
responsive. The third lowest bid by Kasa Construction, Inc. for the amount of $1,037,500 is
therefore the lowest responsible bid and is being recommended for award of bid for this project.
The amount of the proposed agreement with Kasa Construction includes a 10% contingency of
$103,750 for a total not to exceed amount of $1,141,250. The proposed award amount is below
the estimated $1.5 million project cost for Phase III work.
ITEM 3 4/11/2017
A portion of County of Orange settlement fees received last year, along with Park Development
Revenue (both Infill and Quimby) will be used to fund this agreement. Settlement funds
appropriated to the Yorba Park Renovation Project in December 2016 in the amount of $337,139
is being recommended for transfer from budget activity 5011 (Public Works Department) to
budget activity 7021 (Community Services Department) to fund Phase III Park Re- Establishment
improvements. The gap between settlement funds ($337,139) and Phase III project costs of
$1,141,250, will be funded by Park Development Revenue (Funds 510 and 511), in the combined
amount of $804,111. It is anticipated Phase IV Replacement of the Restroom/Storage Building
will also need to be funded through unreserved Park Development Revenue.
Below is a summary of projected total project costs.
PROJECT COMPONENTS
Cit 's Estimated Costs
DESIGN
Funds previously appropriated to Yorba Park Renovation
Design and Environmental
Yorba Park Settlement Revenue
$100,000
CONSTRUCTION
500 - 5011 -56020 -20135 (Yorba Park Building Improvements)
$229,000
Phase I - Grading
$424,732
Phase II — Replacement of Vapor Extraction System (County of Orange)
0
Phase III - Park Re- Establishment
$1,141,250
$1,091,722
Phase IV — Restroom/Storage Building
$350,000
$80,000
Sub -total
Sub -total
$1,915,982
GENERAL PROJECT COSTS
TOTAL
Electrical Support
$50,000
Furniture, Fixtures and Equipment (FF &E) and Project Contingency
$100,000
Sub -total
$150,000
ESTIMATED PROJECT TOTAL
$2,165,982
PROPOSED FUNDING
Funds previously appropriated to Yorba Park Renovation
Yorba Park Settlement Revenue
$765,260
500 - 5011 -56020 -20135 (Yorba Park Building Improvements)
$229,000
Sub -total
$994,260
Proposed Funding for Phase III and IV
Fund 510 (Park Acquisition — Infill)
$1,091,722
Fund 511 (Park Acquisition and Development — Quimby)
$80,000
Sub -total
$1,171,722
TOTAL
$2,165,982
The estimated total project cost has declined from $2.5 million projected in December 2016.
8. ATTACHMENTS
• Bid Abstract
• Site Improvement Plan
• Draft Agreement
ITEM 4 4/11/2017
AGA -G4 (7
RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
City of Orange
300 East Chapman Avenue
Orange, California 92866
Attention: City Clerk
[Space above this line for Recorder's use only.]
THIS DOCUMENT IS RECORDED AT THE
REQUEST AND FOR THE BENEFIT OF THE CITY
OF ORANGE AND IS EXEMPT FROM THE
PAYMENT OF A RECORDING FEE PURSUANT
TO GOVERNMENT CODE SECTIONS 6103 AND
27383.
NOTICE OF COMPLETION AND ACCEPTANCE
NOTICE IS HEREBY GIVEN that work on that certain public work and improvements known as "Yorba Park
Landscape Renovation (Bid No. 167 -25)" (herein referred to as the `Project'), for the owner, the City of Orange, a
municipal corporation (herein referred to as the `City'), whose address is 300 E. Chapman Avenue, Orange, CA 92866,
was completed and accepted by the City Council of the City of Orange on May 8, 2018 at a regular meeting of its
members, at which a quorum was present and acting throughout. The Project was performed at 190 S. Yorba Street in
the City of Orange. The Contractor who performed (or caused to be performed) said public work and improvements
was KASA Construction Inc., a California Corporation, with its principal office at 15148 Sierra Bonita Ln, Chino,
CA 91710.
The name of the surety on the performance bond for the Project is `The Ohio Casualty Insurance Company'
performance bond. Bond No. 024061759 in the amount of $1,141,250.00.
DATED as of the 8th day of May 2018. CITY OF ORANGE, a municipal corporation
By: Gt 4 O�
dA.
Teresa . Smith, Mayor, City of Orange
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Teresa E. Smith, Mayor of the City of Orange, state that I have read the foregoing document, know the contents
thereof, and that the facts therein stated are true of my own knowledge. I hereby declare under penalty of perjury that
the foregoing is true and correct.
DATED as of the 8t day of May 2018.
•
ere a E. Smith, Mayor, City of Orange
1, Mary E. Murphy, City Clerk for the City of Orange, hereby attest that Teresa E. Smith is known to me to be the
Mayor of the City of Orange and known to me to be the person who executed the within instrument on behalf of said
municipal corporation, and acknowledged to me that the City of Orange executed the same.
Mary E. Murphy, City Clerk, City of Orange