SR - - PURCHASE OF TIRES AND EMERGENCY ROADSIDE ASSISTANCE1. SUBJECT
Authorize the purchase of tires and emergency roadside assistance from Pete's Road Service, Inc.
on a sole source basis.
2. SUMMARY
The Public Works Department is requesting approval to purchase tires, and labor to install tires for
the City of Orange fleet vehicles from Pete's Road Service, Inc. in an amount not to exceed
$60,000.
3. RECOMMENDED ACTION
Authorize the expenditure of $60,000 to Pete's Road Service, Inc.
4. FISCAL IMPACT
Sufficient funds exist in the following account for the purchase of equipment parts:
710.5023.53710.00000 Parts & Supplies $196,664
15. STRATEGIC PLAN GOAL(S)
Ia. Provide for a safe community — Provide staffing and resources to deliver services that
ensure public safety.
2a. Be a fiscally healthy community — Expend fiscal resources responsibly.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Element Goal 6.0 Provide public safety services of the highest quality.
7. DISCUSSION and BACKGROUND
The City's emergency services vehicles require 24 hour seven days per week coverage for tire
replacement on their vehicles. Fleet Services of the Public Works Department annually spends
approximately $100,000 on tire purchases and services to install or repair tires.
The purchase and service agreements are informally bid to local suppliers. Each year, the three
lowest priced suppliers are used. Currently, these suppliers are Dapper Tire Company, Parkhouse
Tire Inc., and Pete's Road Service Inc. All three suppliers provided us with GSA (General Services
Administration) Government Pricing.
Of the three suppliers, only Pete's Road Service, Inc. provides both tires and 24 -hour emergency
roadside service for our large vehicles (i.e. fire apparatus). Pete's Road Service, Inc. is the only
local supplier that can provide this emergency tire service for the full range of tires used by the
City's fleet. Fleet Services uses Pete's Road Service, Inc. to change tires that are larger than our
in -house tire changing equipment capacity, most of which are large trucks (Class 7 & 8) and our
large emergency service vehicles. This accounts for approximately one -half of the cost of tires for
vehicles in our fleet. Pete's Road Service, Inc. has eleven Southern California locations with the
closest stores in Fullerton and Santa Ana. Their response time is normally within two hours or
less.
Pursuant to Sections 3.08.140 of the Orange Municipal Code, the City Council is authorized to
approve the procurement of certain materials, supplies, equipment, and services without following
either formal or informal bid procedures if the required materials and services are offered by only
one vendor, or when only one vendor is able to supply materials and services within the time frame
and /or under terms and conditions which reasonably meet the needs of the using City Department.
8. ATTACHMENTS
• Pete's Road Service, Inc. GSA Pricing Confirmation Letter