SR - AGR-5889.4 - MEATS AVENUE INTERCHANGE AT SR-55 PROJECT HOT FILE - MEMO
From the
OFFICE OF THE CITY ATTORNEY
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: WAYNE W. WINTHERS, CITY ATTORNEY���
DATE: February 14, 2017
SUBJECT: Item 7.2—Need for Immediate Action Item—Jacobs Engineering Agreement
Item 7.2 is a non-agendized immediate action item for Council review and approval of
Amendments 1-4 to the Jacobs Engineering Group ("Jacobs") Agreement. Jacobs is the
engineering consultant for the Meats Avenue Interchange Project.
Ordinarily the City Council is prohibited from taking action or discussing items not posted on the
agenda 72 hours in advance of the meeting. However, pursuant to California Government Code
Section 54954.2 the Council may take action on this item if it finds the following:
1) There is a need to take immediate action; and
2) The need for action came to the attention of the City subsequent to the agenda being
posted.
Jacobs advised late last year that there would be amendments for additional work and analysis
for the Project due to changes in the requirements by Caltrans after execution of the agreement.
On February 2, 2017, Jacobs provided the City with a detailed list of work items they allege were
caused by new CalTrans requirements. On February 6, 2017 the City requested that CalTrans
verify the additional requirements. On February 9, 2017 Caltrans verified the new requirements
and on that same day City staff contacted OCTA to verify the funding and expenditure deadline.
On February 13, 2017, OCTA informed the City that February 26, 2017 was the expenditure
deadline and that funds must be paid out by that date to be eligible for reimbursement.
Immediate action is required on this item because there will not be another City Council meeting
prior to the February 26, 2017 OCTA deadline and the City did not become aware of this
requirement until February 13, 2017, after the posting of tonight's agenda.
The City Attorney will call the item as 7.2 and provide the information the City Council needs to
make the appropriate findings.
G-���°��c� AGENDA ITEM
*: �:*
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�o����c��a February 14, 2017
��
TO: Honorable Mayor and Reviewed/Verified By: �
Members of the City Council City Manager
THRU• Rick Otto, Finance Director
. City Manager To Be Presented B : Joe DeFrancesco
n Cons Calendar City Mgr Rpts
FROM: Joe DeFrancesco,�u Council Reports _ Legal Affairs
lic Works Di,�`ector mtes Public Hr s
Pub Boards/C g
X Admin Re orts Plan/Environ
1. SUBJECT
Amendments No. 1 —No. 4 to Consultant Services Agreement No. 5589 with Jacobs Engineering
Group, Inc., for additional consultant services and new Caltrans requirements for preparing
Project Approval (PA) and Environmental Document (ED) for Meats Avenue Interchange at SR-
55 (SP-3814).
2. SUMMARY
Amendments No. 1 - No.4 will increase the scope of work by Jacobs Engineering Group, Inc., for
additional consultant services and new Caltrans requirements that are required to finalize the
PA/ED for Meats Avenue Interchange at SR-55.
3. RECOMMENDED ACTION
Approve Amendments No. 1 - No. 4 to the existing Jacobs Engineering Group, Inc., Consultant
Services Agreement and increase the contract amount by $181,892.22 and authorize the Mayor
and City Clerk to execute the Amendment on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and available in the following accounts:
272.5011.56330.13034 Gas T�: Meats Ave. & SR 55 Interchange Study $ 11,184.79
SSO.S011.56330.13034 M2-CTFP: Meats Ave. & SR 55 Interchange Study $ 260,920.35
284.5011.56330.13034 TSIP Area "B" Meats Ave. & SR 55 Interchange Study $ 283,971.00
Total $ 556,076.14
ITEM 1 02/14/17
�h'Printed on Recycled Paper
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community—
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
4. Provide outstanding public service—
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Circulation & Mobility Element Goal 1.0: Provide a safe, efficient, and comprehensive
circulation system that serves local needs, meets forecasted demands, and sustain quality of life
in neighborhoods.
Policy 1.2: Identify key intersections and streets with historical or projected traffic congestion
problems and apply creative traffic management measures to improve overall circulation.
7. DISCUSSION and BACKGROUND
The project will add a new local street interchange and auxiliary lanes to State Route 55 (SR-55).
The objectives of this interchange are to reduce peak hour traffic at adjacent freeway
interchanges (Katella Avenue/SR-55 and Lincoln Avenue/SR-55), and improve circulation on
Tustin Street and Santiago Boulevard.
On May 27, 1997, the Project Study Report (PSR) work was authorized by the City Council and
completed and approved by Caltrans District 12 on March 25, 1998. The Meats Avenue Bridge
widening construction was completed in 2002 as part of the SR-55 widening project to
accommodate the future interchange as approved in the PSR. The Meats Avenue Interchange has
been included in the City's General Plan update, approved in March 2010.
The City obtained a $1,400,000 CTFP grant from OCTA for FY 2011-12 for the next phase of
the study, the City's match for the grant is 30%.
On June 12, 2012 the City of Orange entered into a design engineering contract with Jacobs
Engineering Group, Inc., in the amount of$1,407,961.00 for the preparation of Project Approval
(PA) and Environmental Document (ED) for Meats Avenue Interchange at SR-55.
The First Amendment to the Consultant Services Agreement in the amount of$7,585.00 was due
to the additional effort required for the development of traffic analysis using both Orange Traffic
Analysis Model (OTAM) and Orange County Traffic Analysis Model (OCTAM). The Second
Amendment to the Consultant Services Agreement in the amount of $24,448.88 was due to the
additional effort that was required to develop the synchro model of traffic analysis. The Third
Amendment to the Consultant Services Agreement in the amount of $29,858.34 was due to the
additional effort required to integrate the synchro model results and add a year 2020 analysis.
ITEM 2 02/14/17
�Printed on Recycled Paper
Due to the fact that Caltrans has changed the requirements after the execution of the Consultant
Services Agreement, Jacobs Engineering Group, Inc. is requesting Amendment No. 4 to the
Consultant Services Agreement to complete the scope of work of PA/ED. Jacobs's initial cost
proposal for Amendment No. 4 was $321,026. Public Works staff is recommending a payment
of$120,000 for Amendment No. 4.
8. ATTACHMENTS
• No. 1 - No. 4 Amendments to Consultant Services Agreement
JD;rn;ly
U:\Design Projects\SP-3825 Meats Aven�e Interchange\City Council\SP-3825 Meats Ave.&SR-55 Interchange Amendment 4.doc
ITEM 3 02/14/17
�Pdnted on Recycled Paper
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FIRST AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This First Amendment to Consultant Services Agreement (the"First AmendmenP') is made
and entered into as of ��IV � , 2013, by and between the CIT1� OF ORANGE, a
municipal corporation ("City"), �nd�JACOBS ENGINEERING GROU�INC., a ���
corporation ("Consultant"),with reference to the following:
A. The City and the Consultant entered into that certain Consuttant Services Agreement
(Agreement No. AGR-5889) dated as of July 25,2012, a copy of which is on file as a public record
in the Office of the City Clerk and is incorporated herein by this reference (the "Original
Agreement").
B. The City and the Consultant desire to further amend the Original Agreement to modify,
amend and supplement certain portions of the Original Agreement.
NOW,THEREFORE,THE PARTIES AGREE AS FOLLOWS:
Section 1. Defined Terms. Except as otherwise defined herein, all quoted or
capitalized terms used herein shall have the meanings set forth for such terms in the Original
Agreement.
Section 2. Revised Scone of Services. The Scope of Services, Exhibit "A" to the
Origina] Agreement, is hereby amended, modified and supplemented to include the services
described on Exhibit"A"attached hereto and incorporated herein by this reference.
Section 4. Compensation. The total not-to-exceed compensation set forth in Section 2
af the Original Agreement for the services to be rendered thereunder was the sum of ONE
MILLION FOUR HUNDRED SEVEN THOUSAND NINE HUNDRED SIXTY �NE
Dollars ($1,407,461.00). Section 2 of the Original Agreement is hereby amended to provide for
an increase of SEVEN THOUSAND FNE HUNDRED EIGHTY FNE AND NO/100 DOLLARS
($7,585.00) in the total not-to-exceed compensation such that the Consultant's total compensation
under the Original Agreement, as amended by this First Amendment shall not exceed �NE
MILLION FOUR HUNDRED FIFTEEN THOUSAND FIVE HUNDRED FORTY 5IX
Dollars ($1,415,545.00)without the prior authorizatian of the City.
Section 5. Integration. This First Amendment, the agreements specifically referred to
herein,and all attachments hereto(if any)integrate alI of the terms and conditions mentioned herein
or incidental hereto, and supersede all negotiations with respect to the subject matter hereof. This
First Amendment amends, as set forth herein, the Original Agreement and, except as specifically
amended hereby, the Original Agreement shall remain in full force and effect. To the extent that
there is any conflict or inconsistency between the terms and provisions of this First Amendment and
�
;
the tem�s and provisions of the Original Agreement, the terms and provisions of this First
Amendment shall control and govem the rights and obligations of the pariies.
IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to
Agreement to be executed on the dates above.
"CONSULTANT" "CITY"
JACOBS ENGINEERING GROUPxINC., CTTY OF ORANGE,a municipal corporation
a�a}i€ern;i�Corporation
pclAwar�
�'BY� By: t
Printed am : ,�"- StP-�e�- ct�u�� John . S ley,City Man er
Title: ; � ��Q�n,{�
APP VED AS TO FORM:_
*By, �
Prinked Name:
Title: VIC �
_ enior Assistant City
*NOTE: If CONSULTANT is a corporation, the City requlres the following signature(sJ:
-- (I) the Chairman of the Board, the President or a Vlce-President, AND (2) the Secretary,
the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant
1'reasurer. If only one corporate officer exlsts or one corporate offlcer holds more than one
corporate off3ce,please so indicate. OR
-- The corporate offtcer named in a carporate resolution as autharized to enter into
thls Agreement. A copy of the corporate resolution, certi6ed by the Secretary eJose
in time to the execution of the Agreement, must be provlded ta the City.
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EXHIBIT"A"
SC4PE OF SERVICES
[Beneath this sheet.]
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May 14,20i3
PAr, Randy Nguyen
Associate Civi1 Engineer
Ciry of Orange
Department of Public Warks
Engineer3ng Section
340 E. Chapman Avenue
Orange,CA 928fi6
RE: Meats Ave/SA-551nterchange Change Order fVo.1
Consultant Se�vices Agreement Na.5888
(Clty oi Orange SP-3825)
Dear Mr. Nguyen:
A change order request far the following item Is atta�hed for your review and signature.
1. Additional budget of $7�585 ior Iteris to prepare out of scope work for Meats Ave PA/ED
TraHic Study
An explanation of this Item is provided below.
Additional effort was required to devefopment the Meats Avenue PA/ED traffic analysis. The
following out of scope work tasks were conducted by Ileris, Inc. These work tasks were not
Included in the contract scope of work but were completed in response to requests at the proJect
PDT maetfngs;
• Obiained Iatest OCTAM model for study area fram OCTA for purposes ot reviewing
OCTAM forecasts wfthin the study area
• Reviewed OCTAM model forecasts throughout study area and compared to OTAM
• Prepared tabufar end written summary of dCTAM versus Oi'AM volumes for City staft
review
• Conducted phone confarence cails with client and City staff ia discuss OCTAM versus
Ol'AM differences. Also attended Praject PD7 meetings and had similar discussions
• Based on comments from City staff and Caltrans,it was determined that both OTAM and
OCTAM volumes would be requested by PDT members. As a resuit of this, lieris
developed an analysis spreadsheet to average the OTAM and OCTAM volumes at the
freeway ramp terminus interchanges and then balanced the volumes using neeway
OCTAM volumes
• Developed two sets of intersecUon volumes; using OTAM for ail Ciiy intersections and
using average OTAM and OCTAM voiumes for aA ramp terminus iniersections.
• Conducted capaciry analysis usEng both OTAM and OCTAM volumes
1 ofi 2
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• Conducted fult inlers2ctfon analysis at 27 fntersections rather than ie as committed to in
the scope oi services, an increase ot nine study locations and one third increase in the
{evei ot effort tor(ntersection analysis
• Conducting link fevei analysis for 30 locations (scope includes 15 }ocatio�s, thus 15
sdded locai'�ons are inciuded in the anafysis and documentation}
The foliowing level oi afifort was applied to the abova out of scope work tasks;
• PrincipaiNice President—16 hours, $ 3,680
• Senior Transportation Engineer—14 hours, $ 2,660
• Associate Transportation Engineer—60 hours, $ 7.800
Tota1 $14�140
• Net budget augrnent-$7,585(after applying funds not used ior traffic counts}
iterls scope of work included $8,835 in traific count budget, of which we used$2.080 and dld
not use$8,555. !would thus like to transfer$8,555 to labor. Ustng this budget for lahor,there
fs a remaining out oi scope expenditure of$7,585.
Piease respond In writ(ng tv dacumant approval of the(tem outlinad in this request. Piease caii
me at(909)974-2702 if you have any questions regarding this request.
Sincerely,
�
Chao Chen
Project Managar
Attachments:
Change Order Request Form No, 1
Attachrr�ent A:lteris Letter Regarding Out of Scope Work for Meats Ave PA/ED Tra�ic Study
2of2
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Change Order Request No. 1
CHANGE ORDER REQUEST
CUENT: City at Urange PAOJECT NUMBEA:W9X99900
PtiASE: PAlED PROJECT NAME:Mea{s Ave/SA-55 Interchan e
DESCRIPTION; 1) Additional budget for Traflic Study.
2) Additional budget to resulve issues associated with rlifferent direction given by PDT members.
3) Additlonaf budget ior modeling data for Cily oi Orange OTAM model and reglna!OCTAM model.
JUSTIFICATION: t)qddittional out of scops work conducled by Iteris as part oE the Tralfic analysis developmertt.
2)Additional work compieted in response to request at ihe project PDT meetings.
ORIGINATOR; Jacobs RE�UESTED BY: Jacobs
Item Descrl tion Nours Rate Ex ense TOTAL
i T�aitic Study Modificetion
PrincipaWice Presldent 16 $23D $3,680.Q0
SeniorTransporlaGon Engineer 14 $190 $2,660.00
Assoaiate Transportation Engineer 60 $130 $7,800.D0
Totat $14,1A0.00 �i4,i40.00
Transfer of budget fpnds:hart�Trafftc Caur�ts to Labor' -$6,555.00 -$8,555.00
•lteris swpe of work inciuded�8,635 In traffic cou�rt budget,
of which we used$2,D9Q and did not use$6,555.
I would thus Iike to transEer$6,555 to labor.
Using this budget for labor,there Is a remaining
out oE scope sxpenditure oi$7,585.
TOTAL Net But et Au meot S7 85.00
ENGINEERING SCHEDULE IMPACT: nia DAYs REMAAKS:
CON87RlJCTiON SCHEOULE iAAPACT: n/a DArs
C05T ENGINEER: OATE: yj~ t4
tep
JACOBS PRQJPCT MANAGER: DATE• S=�
Chao Chen �
CLIENT REPRESENTATIVE: ' DATE: � ��+ �
Randy Nguye Projeci ager
FOrm G313t2
�T.E'R�S'���,
April 10,2�13
Mr.Chao Chen
lacobs
East Guasti Road,5uite 120
Ontario,GA 91761
RE: Out of Scope Work 5ummary and Request far budg2t Augment for Meaks Avenue PAJED Ttaffiic
Study
Per the discusslon at the Mar�h 7, 2013 PDT meeting, this memo documents the out of s�ope work
conducted by Iteris,Inc. associated with the Meats Avenue Interchange PA/EO project. As noted,the
out of scope efforts were conduc[ed for purp�es of keeping the project traffic study going and to
resolve issues associated wlth ditferent direction given by the PDT members with respect to the use of
modeling data for the Gry of Orange OTAM model and the reglonal oCTAM model.
7he following out of scope work tasks were conduded by Iteris,Inc,as part of the development ef the
Meats Avenue PA/ED tratfic analysis. These wo�k tasks were not Included in the contratt scope of work
but were completed In response to requests at the project PDT meetings:
• Obtained (atest OCTAM model for study area fram OCTA for purposes of revlewing OCTAM
forecasu within the study a�ea
• Reviewed DCfAM model forecasts throughout study area and compared to OTAM
• Prepared tabular and wrltten summary of OCTAM versus OTAM vofumes fo�City staff revfew
• Conducted phone conference calis with client and City staff to discuss OCfAM versus �TAM
differences. A{so attended ProJect PDT meetings and had slmtlar dtscussions
• Based on comments from Clty stafE and Caltrans, it was determined that both OTAM and
QCTAM volumes would 6e requested by PD1'members. As a result of this,Iteris develaped an
analysis spreadsheet to average the 0'fAM and OCTAM volumes at the freeway ramp termtnus
tnterchanges and then balanced the volumes using freeway OCTAM volumes
. Developed two sets of intersectlon volumes; using OTAM for all City intersections and using
average OTAM and OCTAM volumes fo�alt ramp terminus lntersectlons.
• Conducted capaciry analysis using both�TAM and OCTAM volumes
• Conducted fuli intersection analysis at 27 intersections rather than 28 as committed to in the
scope of services,an increase of nlne study locatlons and one third increase in the level o#effork
for intersectlon anafysis
• Conducting link levei analysis for 30 taations(scope includes 151ocations,thus 15 added
focations are Inciuded in the a�alysis and docurnentation)
4Q0 Ocsangaie 5u ta 48��long 8earh I CA I 4UB02�3Q7 �tel 562 432.&180�faz 562.432 BdBS{w�n�v ilern wm
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The follo�ting{evef of effiort was appiled to the above out of scope work tasks:
• Principai/Vlce President—16 hours,$3,680
• SeniorTransportation Engineer-14 haurs,$�,560
• Associate Transportation Engineer—60 hou rs,7,B00
• Total-$14,14D
• Net budget augment-$7,585{aftar appiying funds not used for traffic counts)
tteris scope o(wark inciuded$8,535 in traffic count budget,of which we used$2,080 and did not use
$6,555. I would thus like to transfer$5,555 to(abor. Using this budget far labor,there Is a remaining
aut of scope expenditure of$7,585.
!look forward to working with you to resolve this issue and to receive an authorization for this out of
scope work request and 6udget augmentation.
Please do nat hesitate to tnntact me wiih any questions.
Sincerely,
�+'o�����j"` /
Gary Hamrick
Princ(pal
Transpartation 5ystems
, �� . ���� �
SECOND AMENDMENT
TO
CONSULTANT SERVICES AGREEMEIV'T
This Second Amendme t to Consultant Services Agreement (the "Second Amendment") is
made and entered into as of N���� /D , 201�ji', by and between the CITY OF ORANGE, a
municipal corporation ("City"), and JACOBS ENGINEERING GROUP, INC., a California
corporation ("Consultant"), with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services Agreement
(Agreement No. 5889) dated as of July 25, 2012 (the "Original Agreement"), which was later
amended by that certain First Amendment to Consultant Services Agreement, dated as of June 12,
2013 (Agreement No. 5889.1) (the "First Amendment"). The Original Agreement and the First
Amendment are incorporated herein by this reference; and
B. The City and the Consultant desire to further amend the Original Agreement to
modify,arnend and supplement certain portions of the Original Agreement.
NOW,THEREFORE, THE PARTIES AGREE AS FOLLOWS:
Section 1. Defined Terms. Except as otherwise defined herein, all quoted or
capitalized terms used herein shall have the meanings set forth for such terms in the Original
Agreement.
Section 2. Revised Scone of Services. The Scope of Services, Exhibit "A" to the
Original Agreement, is hereby amended, modified and supplemented to include the services
described on Exhibit"A"attached hereto and incorporated herein by this reference.
Section 3. Compensation. The total not-to-exceed compensation set forth in Section 2
of the Original Agreement for the services to be rendered thereunder was an amount not to exceed
the sum of ONE MILLION FOUR HUNDRED SEVEN THOUSAND NINE HLTNDRED SIXTY
ONE DOLLARS ($1,407,961.OQ). Section 2 of the Original Agreement was amended by the First
Amendment to provide for an increase of SEVEN THOUSAND FNE HUNDRED EIGHTY FIVE
DOLLARS ($7,585.00) in the total not-to-exceed compensation such that the Consultant's total
compensation under the Original Agreement, as amended by this First Amendment, would not
exceed the sum of ONE MILLION FOUR HiJNDRED FIFTEEN THOUSAND FNE HiINDRED
FORTY SIX DOLLARS ($1,415,546.00). Section 2 of the Original Agreement is hereby amended
to provide for an increase of TWENTY FOUR THOUSAND FOUR Ht7NDRED FORTY EIGHT
AND 88/100 DOLLARS ($24,448.88) in the total not-to-exceed compensation such that the
Consultant's total compensation under the Original Agreement, as amended by this Second
Amendment, shall not exceed ONE MILLION FOUR HUNDRED THIRTY NINE THOUSAND
NINE HLJNDRED NINETY FOUR AND 88/100 DOLLARS ($1,439,994.88) without the prior
authorization of the City.
� •
Section 4. Inte�ration. This Second Amendment, the abreements specifically referred
to herein, and all attachments hereto (if any) integrate all of the terms and conditions mentioned
herein or incidental hereto, and supersede all negotiations with respec[ to the subject matter hereof.
This Second Amendment amends, as set forth herein, the Original Agreement and, except as
specifically amended hereby, the Original Agreement shall remain in fii(1 force and effect. To the
extent that there is any conflict or inconsistency between the terms and provisions of this Second
Amendment and the terms and provisions of the Original Agreement, the tenns and provisions of
this Second Amendment shall controt and govern the ri;hts and obligations of the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to
Agreement to be executed on the dates above.
"CONSULTANT" `�CITY"
JAC(�BS ENGINEERING GROUP INC., CITY OF ORANGE, a municipal corporation
a Calif�>rnia corporation
*B : "v �� � B :
Y— Y
Printed Name. � �tQ'uk'v� a 2,�� Joh 1��. Si , City M nager
Title: ��C.,� �reSid(�tit,-
�� APP VED AS TO f'ORM:
* .� �'(�—
By'—y -
Printed Nanie:
Tit(e: etary
Gary A. e
Seni nt City Atto e
*h'OTE: l/CONSUL7'ANT is n co�pnrnlrun, t{re Cilti�reyzrires the.Jollor�ing signatzrre(.sJ:
-- (1) the Chairma�T of the Bnrn-d. Ihc� Presidenl or a �"ice-Pre�idenl. AND (2) the Secretan,,
the Chief Financial O�Jicer. thc� Tf•ecrsurer, un A.e.ci.�luwi Seci•etary or an As.ci.stunt
Treasurer. l��onlv o�7c coi��nrel�c�uJJicer e.risls or one rr,���uru�e e��/icer hold.s more than unc
cnrporate office,please so indicate. OR
-- 7'he corpo��ate officer named in a corpornte resohrtinn a.s nuthorized to enter into
this Agreement. A copy� c���t{re corpnrate resolution, cerlified hy the Secretary close
in time to the exect.rtion of�thc Agreement, mu.st he prnvider!to the City.
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�;�riI�I i::A;;
SCOPE OF SERVICES
[Beneath this sheet.]
J/�CaBS � _ ,
October 30, 2013
Mr. Randy Nguyen
Associate Civil Engineer
City of Orange
Department of Public Works
Engineering Section
300 E. Chapman Avenue
Orange, CA 92866
RE: Meats Ave/SR-SS interchange Change Order No. 2
Consultant Services Agreement No.5889
(City of Orange SP-3825)
Dear Mr. Nguyen:
A change order request for the following item is attached for your review and signature:
1. Additionai budget of $24,448.88 to conduct additional traffic studies for the Meats Ave
interchange Project at SR-55.
An explanation of this item is provided below.
Additiona!out of scope work and associated fee for traffic engineering services for the detailed
traffic operations analysis at Katella Avenue and Lincoln Avenue�interchanges along SR-55 as a
follow on effort for the Meats Avenue Interchange PA/ED P�oject.This effort will include detailed
analysis for existing conditions and future alternative yea�s using Synch�o software at the two
interchanges.
The purpose of the follo�r up detaited studies is to determine current operating condiiions
including not only tevel of service but also vehicle queues and how closely spaced intersections
affect and impact one another, and how the freeway traffic affects the a�terial interchanges as
well as potentiat backups from the arterial ramps to the freeway mainline now and under future
conditions with added growth. This analysis will help identify the purpose and need for the
Meats Avenue interchange,as well as provide the City and Caltrans with a more detailed tool to
use to understand the most appropriate types ot improvements at each location to solve
operational deficiencies now and into the future.Iteris proposes to analyze the traffic impact
analysis for the study area intersections using Synchro software.The intersection lane
configurations, signal timing and phasing and other characteristics will be utilized to create a
realistic simulation model of each interchange. Levels oi senrice and queue lengths will be
calculated for all intersections.The detailed scope of senrices is provided below.
1.0 SCOPE OF SERVICES
Task 1.Coordination with City Staff and Scope Refinement
Iteris staff wlll meet with the City of Orange staff to finalize the scope.This meeting will address
items such as: study area to be included in network,future altematives, and desired outputs for
existing and future analysis.
, _ r- . � .
1 of 4
��►coes � -. .;:�,,. .
Task 2. Data Collection/Field Visit
New Traffic Counts—a sign'rficant issue of the current PA/ED analysis invoives the use of older
traffic counts from various sources. Those counts may not accurately refiect actual conditions in
the field. Thus, all new existing AM and PM peak period (7-9 AM and 4-fi PM) vehicle counts
will be collected at the following nine intersections:
• SR-55 SB off ramp and Tustin Avenue
• Lincoln Avenue and Tustin Avenue
• SR-55 SB on ramp and Tustin Avenue
• Lincoln Avenue and Santiago BQulevard
• SR-55 NB ramps and Santiago Boulevard
• Katella Avenue and Tustin Street
� Katella Avenue and SB-55 SB ramps
• Katella Avenue and SB-55 NB ramp/Sacramento Street
• Katella Avenue and Handy Street
Vehicle Queues-Cameras will be used to observe vehicle queues. In particular the queuing
studies will focus on queues between intersections at and near the interchange to understand
how the operations of one intersection affect the adjacent intersections. For example queues
across the bridges will be observed during peak periods and queues of the clasely spaced
intersections will be observed and noted from the video for the full four haur period.
Other data required for purposes of develaping the Synchro network includes signal timing
plans and speed limits. Iteris staff will coordinate with City staff to obtain signal timing plans.
Field visits will be conducted to verify geometric canditions.
NOTE: To collect the counts, it wil! be necessary to post cameras either on City property or
possibly Caltrans Property,or both. This proposal assumes there wil{be NO COST to Iteris or
the count subcontractor for permits,and that permission to conduct the counts will be provided
by Caltrans and City following submittal of the proposed count program. Any costs or fees
associated with permits or traffic control related to conducting the data cotlection would be over
and above the fee associated with this proposal. Miovision Technologies Incorporated was
mentioned as a contractor to do the data collection via video technique and the fee for the count
services (both intersection tuming movement as well as queuing) is from Miovision
Technologies.
Task 3. Develop Synchro Model
"fhe creation of the Existing Conditions scenario in the Synch�o involves coding of geometric
and operational elements of Katelia Avenue and Lincoln Avenue study areas at the nine study
intersections.These elements include existing roadway geometry, signal timing and t�affic
volumes.The existing network in Synchro will be created by tracing aerial photographs.The
information coded in Synchro will be verified in the field for accuracy.
Task 4. Existing and Future Synchro Model Ru�s
The existing and futu�e Synchro model for Meats Interchange nabuild and build scenarios will
be developed for yea�2040.The input to the future condition Synchra model will include new
roadway geometry,traffic volume and signal timings.The following inputs and assumptions will
be used in the development of future condition nefinrork:
� �. . ,�,.
2 of 4
. S
��coss .
• Future Network Geometrics
• Signais—Optimized using Synchro soffware
• Future Post-Processed Modei Traffic Volumes derived from the PA/ED traffic study for
with and withaut Meats interchange
Future Synchro model runs for 2Q40 conditions wiii be conducted for AM and PM peak hours.
Task 5.Technical Memorandum and Results
Iteris will submit a technical memorandum summarizing the resuits of existing and future
Synchro analysis.The results will include level of service for study area intersections, and
queuirig analysis. Products will include existing and future level of service,vehicle queue
estimates,vehicle delay and visual simulation of traffic and bottlenecks within each interchange.
The comparison between the°with Meats interchange"and'�uithout Meats interchange"will help
iden6fy the benefits of the Meats avenue project in terms of reduction in delay and improvement
in operating conditions at the two adjacent interchanges. This scope of work does not include
development of improvement concepts or mitigation measures for the interchanges, but the
Synchro resufts will provide the detailed information needed to recommend improvements
concepts and improvements can be tested using the Synchro model to assess whether they
solve the operation battlenecks and deficiencies including vehicle delay due to queuing, lack af
capacity and signal timing.
Iteris staff will attend one meeting with City staff, to present and discuss the model results.
The following levei of effort was applied to the above out of scope work tasks:
2.0 COST ESTiMATE
We estimate the professional staff time cost to complete the Synchro model development for
both interchanges to be$20,446.88,which does NOT include costs associated with data
collection. The Miovisfon Technologies Incorporated bid to conduct the turning movement
counts and queuing field studies via video is $4,000, thus a total fee of$24.448.88. To keep the
overall costs down, Iteris is not adding any handling fee on top of that Miovision Technologles.
The cost breakdown per task is below.
Iteris:
• P�incipal—26 hours $ 6,240.00
• Transportation Engineer—94 hours $ 10,340.00
• Traffic Classification Counts—9 intersections $ 1,100.00
• Queuing Survey —24 locations $ 2.900.00
Sub Total $20,560.00
Jaco :
• Project Manager—8 hours $ 2,253.68
• Project Engineer— 16 hours $ 1.61520
Sub Total $ 3,868.88
Final Total 24 448.8
.,,.. � _ , ,
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��coBs -;
Please respond in writing to document approval of the item outiined in this request. Please cail
me at (909) 974-2702 if you have any questions regarding this request.
Sincerely,
�v
Chao Chen
Project Manager
Attachments:
• Change Order Request Form No. 2
• iteris letter for Meats Ave Interchange Project—Revised P�oposal to Provide Synchro
Analysis at Katella Ave and Lincoin Ave Interchanges with SR-55
,.f. . , �,
4of4
����� Change Order Request No. 2
CHANGE OROER REQUEST
CLIENT: �of Orange PROJECT NUMBER: W9X99900
PHASE: PA/ED PROJECT NAME: Meats AvelSR-55 Interchan e
DESCRIPTION: i) Additional budget for detailed analysis for existing conditions and future altemative years using
Synchro Analysis at Katella Ave and Lincoln Ave Interchanges with 5R-55.
2) Additional budget for detailed studies to determine current operating conditions including not only LOS
but also vehicle queues and how closely spaced intersections affect and impact one another.
3)Additional budget for detailed studies on how ihe freeway traffic affects the arterial interchanges
as well as potential backups now and under future condftions with added growth.
JUSTIFICATION: 1)Additional oui of scope wark will help identify the purpose and need for the Meats Ave interchange.
2) Additional out of scope work will pravide the City and Caltrans with more detail tools to use to understand
appropriate improvements and solve operation deficiencies now and into the future.
ORIGINATOR: Jacobs REQUESTED BY: Jacobs
Item Oescri tion Hours Rate Ex ense TOTAL
1 Synchro Anafysls Model(Iteris)
Principal 26 $240 $6,240.00
Transportatlon Engineer 94 $110 $10,340.00
Totel $16,580.001 $16,58Q.00
2 �ther Direct Cost(Miovision Technologies}
Traffic Classification Counts-9 intersections $1�100.00
Queuing Survey-24 locations $2,900.00
Totel $4,000.00 $4,000.00
3 Management of Additional Work(Jecobs)
ProJect Manager 8 $281.71 $2,253.68
Project Engineer 18 $100.95 $i,615.20
Total $3,B68.88 53,968.88
TOTAL BUDGET $24,448.88
ENGINEERING SCHEDULE fMPACT: Na DAYs REMARKS:
CONSTAUCTION SCHEDULE IMPACT; DAYS
COST ENGINEER: � DATE: f0—3�/3
JACOBS PAOJECT MANAGER: DATE: 10—s7p �!3
aa Chan
CLIENT REPRESENTATIVE: DATE: !, Oc! l�J
Randy N uy ,Proj Maneger
Form G313f2
T�u re�,_.
s i a�Lv.1v r�.�+r,
October 15,2013
Mr.Chao Chen
Jacobs
East Guasti Road,Suite 120
Ontario,CA 91761
RE: Meats Ave Interchange Project—Revised Proposal to Provide Synchro Analysis at Kateila
Avenue and Lincoln Avenue Interchanges with SR-55
bear Mr. Chen:
Per your request, Iteris is pleased to submit this scope of work and associated fee estimate for traffic
engineering services for the detailed tra�c operations analysis at Katella Avenue and Lincoln Avenue
interchanges along SR-55 as a follow on effort for the Meats Avenue Interchange PA/ED Project. This
effort wiil include detailed analysis for existing condltions and future alternative years using Synchro
software at the two irtterchanges. As you know, The PA/ED analysis as required by Caltrans includes
Highway Capacity Manual level of service analysis of the ramps and ramp termini intersections,
however,that type of analysis does not take into account the entire operation of the interchanges nor
the effects of vehicle queues and closely spaced intersections.
The purpose af the follow up detailed studies is to determine current operating conditions including
not only level of service but also vehicle queues and how ctosely spaced inte�sections affect and impact
one another, and how the freeway traffic affects the arterlal interchanges as well as potential backups
from the arterial ramps to the freeway mainline now and under future conditions with added growth.
This analysfs will help identify the purpose and need for the Meats Avenue interchange, as well as
provide the City and Caltrans wtth a more detailed tool to use to understand the most appropriate
types of improvements at each location to solve operational deficiencies now and into the future. Iteris
proposes to analyze the traffic impad analysis for the study area intersections using Synchro software.
The intersection lane configurations,signal timing and phasing and other characteristics will be utilized
to create a realistic simulation model of each interchange. Levels of service and queue lengths will be
calculated for all intersections.The detailed scope of services is provided below.
1.0 SCOPE OF SERVICES
Task 1.Coordination with City Staff and Scope Reflnement
Iteris staff will meet with the Ci�y of Orange staff to f nalize the scope.This meeting will address items
such as:study area to be included in network,future alternatives,and desired outputs for extsting and
future analysis.
440 Oceanpate�Suite 480�Long Beach�CA�9�802�iel 562.432.8484�tax 582.432.8485
T�pr�:�
i.R iia.a�.—.�..r
Task 2.Data Collection/Field Visit
New Traffic Counts—a significant issue of the current PA/ED analysis involves the use of older traffic
counts frorn various sources. Those counts may not accurately reflect actual conditions in the field.
Thus,atl new existing AM and PM peak period (7-9 AM and 4-6 PM}vehicle counts will be collected at
the following nine intersections:
• SR-SS SB off ramp and Tustin Avenue
� Lincoln Avenue and Tustin Avenue
• SR-55 SB on ramp and Tustin Avenue
• Lincoln Avenue and Santiago Boulevard
• SR-55 NB ramps and Santiago Boulevard
• Katella Avenue and Tustin Street
• Katelia Avenue and 56-55 SS ramps
� Katella Avenue and SB-55 NB ramp/Sacramento Street
• Katella Avenue and Handy Street
Vehicle Queues-Cameras will be used to observe vehicle queues. In particular the queuing studies will
focus on queues between intersections at and near the interchange to understand how the ope�ations
of one intersection affect the adjacent intersettions.For example gueues across the bridges will be
observed during peak periods and queues of the ciosely spaced intersections will be observed and
noted from the v(deo for the full four hour period.
Other data required for purposes of deveioping the Synchro network includes signal timing plans and
speed limits. iteris staff wil) coordinate with City staff to obtain signal timing plans. Field vfsits wiil be
canductesi to ver9fy g�ometric consiitions.
NOTE: To collect the counts, it wiil be necessary to post cameras either on City property or passibly
Caltrans Property, or both. This proposal assumes there will be NO COST to Iteris or the count
subcontractor for permtts, and that permission to conduct the counts will be provided by Caltrans and
City following submittal of the proposed count program. Any costs or fees associated with pe�mits or
traffic control �elated to conducting the data collection would be over and above the fee associated
with this proposal. Miovision Technologies Incorporated was mentioned as a contrador to do the data
collection via videa technique and the fee for the count services(both intersection turning movement
as well as queuing)is from Miovision Technologies.
Task 3.Develop Synchro Model
The c�eation of the Existing Conditions scenario in the Synchro involves toding of geometric and
operational elements of Katella Avenue and Li�coln Avenue study areas at the nine study intersections.
•Poge Z
October 15,2013
T�r*�n ro•_
1 l L'1\.1�.7��-�.
These elements include existing roadway geometry, signal timing and traffic volumes. The existing
network in Synchro will be created by tracing aerial photographs. The information coded In Synchro
will be verified in the field for accuracy.
Task 4.Existing and Future Synchro Model Runs
The existing and future Synchro model for Meats I�terchange no-build and build scenarios will be
developed for year 2040. The input to the future condition Synchro modei will inciude new roadway
geometry, traffic volume and signal timings. The following inputs and assumptions will be used in the
development of future condition network:
• Future Network Geometrics
• Signals—Optimized using Synchro software
• Future Post-Processed Model Tra�c Volumes deri�ed from the PA/EO traffic study for with and
without Meats interchange
Future Synchro model runs for 2040 conditions will be conducted for AM and PM peak hours.
Task 5.Technical Memorandum and Results
IteriS will submit a technical memorandum summarizing the results of existing and future Synchro
analysis. The results will include level of service for study area intersections, and queuing analysis.
Products will include existing and future level of service, vehicle queue estimates, vehicle delay and
visual simulation of traffic and bottlenecks within each interchange. The comparison between the
"with Meats interchange"and "without Meats interchange"will help identify the benefits of the Meats
avenue project in terms of �eduction in delay and improvement in operating conditions at the two
adjacent interchanges. This scope of work does not include development of improvement concepts or
mitigation measures for the interchanges,but the Synchro results will provide the detailed information
needed to recommend improvements concepts and improvements can be tested using the Synchro
model to assess whether they solve the operation bottlenecks and deficienc�es including vehtcle delay
due to queuing,lack of capacity and signa(timing.
Iter(s staff will attend one meeting with City staff,to present and discuss the model results.
2.0 COST ESTIMATE
We estimate the professional staff time cost to complete the Synchro model development for both
interchanges to be $16,580, which does NOT Include costs associated with data collectian. The
Miovision Technologies Incorporated bid to conduct the turning movement counts and queuing field
studies vla video is $4,000, thus a total fee of$2Q,580. To keep the overall costs down, IteriS is not
adding any handling fee on top of that Miovision Technologies cost(typically we do but in this case we
will waive that fee�. Our cost breakdown per task is below.
•Poge 3
October 15,1013
T��r.�•...�
�i iJs�iV rr�+�r
If you have any questfons or need additional information, please do not hesitate to caH me at (562)
432-8484 or provide written responses or questions. We look forward to the opportunity to work with
Jacobs and the City of O�ange on this project.
Sincerely,
�
Gary Hamrick,
Vice P�esident
•Poge 4
Ociober 25,1013
Tm���c�•�
l.l Z1i A7��•+�
Proposed Fee(Katella Avenue and lincoln Avenue fnterchanges)Synchro Model
TransportaHan
Principal Ea�ineer
T�sk q Descri tion S240/hr 5110/6r TOTAL
Task 1 Coordinetion with City and Scope Refinement 8 4 I 2
Task 2 Data Collection/Field Visit g g
Tesk 3 Synchro Model Development 4 2g 32
Tesk 4 Existing and Future Model Runs 4 30 34
Task S Technical Memorandum and Results 10 24 34
TVTAL HOURS 26 94 120
T�'TAL 56,240 S I0,340 S I 6,580
Other Direct Costs(Miovision
Tecbnol les
Treffic Classification Counts 9 iatersections 51,100
euin Surve 24locatioas 52,900
TOTAL BUDGEf S20 580
•Page 5
Octo6er 25,2013
�i�„_ ���/•.L
/
CITY OF ORANGE
CONTRACT/AGREEMENT TRANSMITTAL
ROUTE TO: CITY CLERK'S OFFICE
FROM: Randy N�,uven EXT. 5531
DEPT. HEAD APPROVAL: � Z 9 /3
Da[e
COLTNCIL DATE: Not Applicable
SUBJECT: Second Amendment to Consultant Services A�reement
Jacobs En in��eering Group Inc.
(2) Original Copies
ACCOiJNT NOs.: 550-5011-56330-13034 ($17,114.22)
284-5011-56330-13034 ($3,667.33)
285-5011-56330-13034 ($3,667.33)
TOTAL COST: Contract not to exceed $24,448.88
NOTES:
�
�Printed on Recycled Paper
U:�Design Projects\SP-3825 Meats Avenue InterchangeWGREEMENTI2ND AmendmentUACOBS CONTRACT TRANSOI.doc
, I
A�_ 58a�3
THIRD AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This Third Amendment to Consultant Services Agreement (the "Third Amendment") is
made and entered into as of C= r ar , 201�by and between the CITY OF ORANGE, a
municipal corporation ("City"), and JA OBS ENGINEERING GROUP, INC., a California
corporation("Consultant"),with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services Agreement
(Agreement No. AGR-5889) dated as of July 25, 2012, a First Amendment dated July 9, 2013 (the
"First Amendment"), and a Second Amendment dated January 10, 2014 (the "Second
Amendment"). The Original Agreement, the First Amendment, and the Second Amendment are
incorporated herein by this reference and hereinafter referred to collectively as the "Agreement".
B. The City and the Consultant desire to further amend the Original Agreement to
modify, amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
Section 1. Def ned Terms. Except as otherwise defined herein, all quoted or
capitalized terms used herein shall have the meanings set forth for such terms in the Original
Agreement.
Section 2. Revised Scope of Services. The Scope of Services, Eachibit "A" to the
Original Agreement, is hereby amended, modified and supplemented to include the services
described on Exhibit"A"attached hereto and incorporated herein by this reference.
Section 3. Compensation. The total not-ta-exceed compensation set forth in Section 2
of the Original Agreement for the services to be rendered thereunder was the sum of ONE
MILLION FOUR HUNDRED SEVEN THOUSAND NINE HUNDRED SIXTY ONE
DOLLARS and 00/100 ($1,407,961.OQ). Section 2 of the Original Agreement was amended by
the First Amendment to provide for an increase of SEVEN THOUSAND FNE HUNDRED
EIGHTY FNE DOLLARS and 00/100 ($7,585_00) in the total not-to-exceed compensation such
that the Consultant's total compensation under the Original Agreement, as amended by this First
Amendment shall not exceed ONE MILLION FOUR HIJNDRED FIFTEEN THOUSAND FNE
HUNDRED FORTY SIX DOLLARS and 00/100 ($1,415,546.00). Section 2 of the Original
Agreement was amended by the Second Amendment to provide for an increase of TWENTY FOUR
THOUSAND FOUR HUNDRED FORTY EIGHT DOLLARS and 88/100 ($24,448.88) in the total
not-to-exceed compensation such that the Consultant's total compensation under the Original
Agreement, as amended by this Seeond Amendment shall not exceed ONE MILLION FOUR
HUNDRED THIRTY NINE THOUSAND NINE HUNDRED NINETY FOUR DOLLARS and
88/100 ($1,439,994.88). Section 2 of the Original Agreement is hereby amended to provide for an
increase of TWENTY NINE THOUSAND EIGHT HtTNDRED FIFTY EIGHT DOLLARS and
34/100 ($29,858.34) in the total not-to-exceed compensation such that the ConsultanYs total
., f
4
compensation under the Original Agreement, as amended by this Third Amendment shall not
exceed ONE MILLION FOIJ� HIJNDRED SIXTY N1NE THOUSAND EIGHT
HCJNDRED FTFTY THREE DOLLARS and 22/100 ($1,469,853.22) without tl�e prior
authorization of the City.
Section 4. Inte�alion. This Tbird Amendnaen�the agreements specifically referred to
herein, and all attachments hereto(if any)integrate att of the terms and conditions mentioned hezein
or incidental hereto, and supersede all negotiations with respect to the subject matter hereof. This
Third Amendment amends, as set forth herein, the Original Agreement and, except as specifically
amended bereby, the Original Agreement shall remain in ful! force and effect� To the extent that
there is any conflict or inconsistency between tbe terms and provisions of this Third Amendment
and the teims and provisions of the Original Agreement, the terms and provisions af trus Third
Amendment shall control and govem the rights and obligations of the patties.
IN VVITNESS WHEREOF, the parties hereto have caused this T`hird Amendment to tl�e
Consultant Services Agreement to be executed on the dates above.
"CONSULTANT" "CITY"
J'ACOBS ENGINEERING GROUP, INC., CITY OF ORANGE, a municipal corporation
a Califomia Corporation
*By'� By, ,
Pru►ted Nazne: 5 John W. Sibley, City Manager
Title: V��;.��.ast be.r�-
��� APPROVED AS TO FORM:
*Hy: (�
Printed Name: M�CHaF� c unn�n�
Tifle: Vice President and Corporate Secreta
tz,
enior Assista.nt Ci Attorn
•NOTE: If CONSULTANT ts a corporat�on, the Cityrequlres rhe followlr�slgnature(s):
-- (1) the Chairman of the Board, the Presldent or a Vice-Presldent, AND (2) the Secretar};
the Chtef Flnanc�al Oflicer, the Treasurer, an Asslstant Secretary or an Asslstani
Treasurer. If only one corporate oA9cer eadsts ot one corporate otHcer holds more than one
corporate ofllce,please so tr,d�care. OR
-- The corpo�ate ofl`?cer named In a corporate rnsolution as author/zed to enter into
thJs Agreement. A copy of the corporate resolution, certlfied by the Secretary clase
in time to the executton ofthe Agreemenc must be provided to the CIty.
2
EXHIBIT"A"
SCOPE OF SERVICES
[Beneath this sheet.]
l
� J/�COBS� ��
December 1, 2014
Mr. Randy Nguyen
Associate Civil Engineer
City of Orange
Department of Public Works
Engineering Section
300 E. Chapman Avenue
Orange, CA 92866
RE: Meats Ave/SR-55 New Interchange Change Order No. 3
Consultant Services Agreement No.5889
(City of Orange SP-3825)
Dear Mr. Nguyen:
A change order request for the fo{lowing item is attached for your review and signature:
1. Additional budget of $29,858.34 to conduct additional traffic studies for the Meats Ave
New lnterchange Project at SR-55.
An explanation of this item is provided below.
Additional out of scope work and associated fee for traffic engineering services is required to
finalize the PA/ED traffic study and make the necessary changes and additions in response to
requests at the project PDT meetings and the October 6 Traffic and Project Description meeting
at the City of Orange. One of the main discussion points was to integrate the results from the
Synchro Resutts Memorandum completed in May 2014 as well as to add a year 2020 analysis.
The integration of the Synchro results will supplement the prior Highway Capacity Manual
(HCM) level of service analysis (LOS) of the ramps and the ramp termini intersections by
looking at the entire operation of the interchanges and the effects of vehicle queues at closely
spaced intersections. Another discussion item was to refine the scope of the study area to be
consistent with requirements for PA/ED documents. This will mean focusing on the key
intersections for study.
To provide a cohesive traffic report, the following key tasks must be completed when integrating
the Synchro analysis into the traffic study:
1. As the Synchro Results Memorandum does not include the Opening Year 2020 analysis,
two additional Synchro simulation models will be created to provide a complete analysis.
The two models required are; 1) 2020 Opening Year Without Project, and 2) the 2020
Opening Year With Project scenarios.
2. The first draft traffic study was completed with traffic counts taken in years 2011 and
2012, whereas the Synchro Results Memorandum was conducted with traffic counts
taken in 2013. Therefore, results can be inconsistent at locations where both of the
analyses overlap. This will require recalculating the freeway volurnes using the new
ramp volumes to develop a new set of volumes with "conserved flow" in which the
volumes all balance. Iteris recommends re-running the freeway HCM LOS analyses
1 af 4
J/�COBS�
using the balanced counts. This will provide data and result consistency throughout the
whole report and will incorporate the new 2013 data.
No additional new count and/or vehicle queue information is required or recommended because
the additionai traffic counts and vehicle queue data taken for the Synchro analysis provide a
good base to comptete the additional tasks. The 2020 Opening Year traffic volumes for the
additional Synchro analysis will be extrapolated from the Existing and Future Year 2040
condition volumes, similar to the methodology used in the traffic study. Ta revise the freeway
analyses, the freeway volumes for all scenarios will be post-processed using the new traffic
counts from the Synchro Results Memorandum. The processes for developing traffic volumes
for each scenario are already in place from the traffic study, therefore volume development will
require relatively(ess effort as compared to the initial project scope.
The proposed modification will affect all of the study scenarios:
• Existing (AM and PM Peak Hours)
• Opening Year 2020 Without Project (AM and PM Peak Hours)
• Opening Year 2020 With Project(AM and PM Peak Hours)
� Future Year 2040 Without Project (AM and PM Peak Hours)
• Future Year 2040 With Project (AM and PM Peak Hours)
In addition, the study area will be focused to include 15 intersections along the praposed Meats
Avenue interchange, Katella Avenue and Lincoln Avenue/Nohl Ranch Road. The preliminary
list of study intersections from prior work products was for initial scoping but the tinal draft will
include only the 15 key intersection locations.
The detailed scope of services is provided below.
1. SCOPE OF SERVICES
Task 1.Opening Year 2020 Traffic Volume Development(Synchro Analysisj
The Opening Year 2020 traffic volumes at the Katella Avenue, Tustin Street, and Santiago
Boulevard interchanges will be extrapolated from the growth between the Existing condition and
Year 2040.This is the same methodology used in the traffic study to project opening year traffic
volume. Volumes wilf be developed for Opening Year 2020 Without Project (AM and PM peak
hours) and Opening Year 2020 With Project(AM and PM peak hours)scenarios. The study
intersections include:
• SR-55 SB Off Ramp 8 Tustin Street
• Lincoln Avenue&Tustin Street
� SR-55 SB On Ramp 8 Tustin Street
• Nohl Ranch Road 8�Santiago Boulevard
� SR-55 Ramps&Santiago Boulevard
• Katella Avenue &Tustin Street
� Katella Avenue 8� SR-55 SB Off Ramp
• Katella Avenue & Sacramento Street
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fr
�
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Task 2.Opening Year 2020 Synchro Analysis
The Opening Year 2020 Synchro model wili be devefoped using the volumes produced from
Task 1. Analysis results will be summarized and incorporated into the traffic study.
Task 3. Revise Freeway HCM Analysis
Freeway traffic volumes for all five study scenarios (Existing, Opening Year 2020 Without
Project, Opening Year 2020 With'Project, Future Year 2040 Without Project, and Future Year
2040 With Project) will be revised based on the new intersection traffic caunts taken for the
Synchro analysis. Iteris will update the freeway volume post-processor to reflect the new traffic
counts to generate freeway mainline segment, ramp diverge and merge, and weaving segment
volumes using the combined OCTAM and OTAM methodology for freeway HCM analysis.
Conservation of flow will be applied throughout the study corridor along SR 55. The freeway
HCM analysis will be updated based on the revised freeway volumes.
Task 4. Revise Ramp Intersection HCM and/or ICU Analysis
The current traffic study contains 27 study intersections, of which nine study intersections were
analyzed in greater detail using newer traffic counts in the Synchro study. The Synchro study
contains HCM intersection analysis for the Existing, Future Year 2040 Without Project and
Future Year 2040 With Project scenarios. The current traffic study resu(ts in the report will be
extracted and replaced by the revised HCM analysis results from the Synchro study. The HCM
results produced from Task 2 above will replace the Opening Year 2020 intersection results in
the current traffic study. For the �emaining 19 study intersections the results will be unchanged
from the original draft (except for Year 2020 which will be ALL new).
Since the Synchro study only analyzed the nine intersections using the HCM intersection
methodology, intersections that are under the City of Orange's jurisdiction will be reanalyzed
using the new counts and post-processed volumes with the ICU methodology. These
intersections include:
• Lincoln Avenue &Tustin Street
• Nohl Ranch Road 8� Santiago Boulevard
• Katella Avenue &Tustin Street
Task 5. Technical Memorandum and Results
Iteris wil� update the traffic analysis based on the revised volumes and LOS results for both
freeway and intersection study locations, and including the 2020 results. Iteris will insert new
sections into the traffic repo�t to reflect the Synchro analysis results, including the additional
Opening Year 2020 analysis. All figures and report text will be updated to reflect revised
analysis results. This will require edits to nearly all of the tables and graphics in the report and to
virtual[y every graphic and table with volumes and results.
2. COST ESTIMATE
We estimate the professional staff time cost for integrating the Synchro analysis into the traffic
study and for finalizing the PA/ED traffic study report to be $29,858.34.
3of4
J/�CO'BS �
The cost breakdown per task is below.
lteris:
� Principal— 18 hours $ 4,410.00
• Transportation Engineer—40 hours $ 5,000.00
• Transportation Planner — 158 hours $ 18,170.00
• Travel Expenses 152.00 �
Sub Total $27,732.00
Jacobs:
� Project Manager—4 hours $ 1,126.84
• Project Engineer— 10 hours $ 999.50
Sub Total $ 2,126.34
Final Total 29,858.3
Please respond in writing to document approval of the item outlined in this request. Please call
me at (909j 974-2702 if you have any questions regarding this request.
Sincerely,
Chao Chen
Project Manager
Attachments:
• Change Order Request Form No. 3
• Iteris letter for Meats Ave Interchange Project—Additional Scope of Work Summary for
Meats Ave Interchange Project
4of4
. . �.
JAC06S Change Order Request No. 3
CHANGE ORDER REQUEST
CLIENT: Ci r of Orange PROJECT NUMBER: W9X99900
PHASE: PAtED PROJECT NAME: MeatS AveJSR-SS lnterchange
DESCRIPTION: 1) Addi6onal budget for two additional Synchro simulation models for Opening Year 2020
2} Additional budget for revising Freeway HCM analysis,and Ramp Intersection HCM andlor ICU
Analysis
3)Additional budget for updating the tra�c report based on revised volumes and LOS�esults
with focus on key intersection locations.
JUSTIFICATION: 1 j Additional out of scope work will make the Opening 2020 year analysis methodology consistent with the
the rest of the study,using Synchro results.
2)Additional out of scope work will help identify the purpose and need for the Meats Ave interchange.
ORIGINATOR: Jacobs REGIUESTED BY: Jacobs
Item Descri tion Hours Rate Ex ense TOTAL
1 Synchro Analysls Model(Ite�is)
Prindpel 16 $245 $4,410.OQ
Transportatlon Engineer 40 $125 $5,000.00
Transportatlon Planner 158 $115 $18,170.00
Trevet E�cpenses �{52,pp
Total $27,732.00 ;2T,T32.00
2 Management of Additlonal Work(Jacobs)
ProJect Maneger 4 $281.71 $1,126.84
Projed Englneer 10 �99.95 a899.50
Total 2,126.34 32.126.34
TOTAL BUDGET �Zg�g�,�
ENGINEERING SCHEDULE IMPACT: nla DAYS REMARKS:
CONSTRUCTION SCHEDULE IMPACT: n/a DAYS
COST ENGINEER: DATE:/1�� �
San oy
JACOBS PROJECT MANACaER: DATE! L—��--/SG
Chao Chen
CLIENT REPRESEN7ATIVE: DATE: y �
RanCy N uyen,Pro' t Manager
Fortn G313f2
FOURTH AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This Fourth Amendment to Consultant Services Agreement (the "Fourth Amendment") is
made and entered into as of , 2017, by and between the CITY OF ORANGE, a
municipal corporation ("City"), and JACOBS ENGINEERING GROUP, INC., a California
corporation ("Consultant"), with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services Agreement
(Agreement No. AGR-5889) dated as of July 25, 2012, a First Amendment dated July 9, 2013 (the
"First Amendment"), a Second Amendment dated January 10, 2014 (the "Second Amendment"),
and a Third Amendment dated February 2, 2015 (the "Third Amendment"). The Original
Agreement, the First Amendment, the Second Amendment, and the Third Amendment are
incorporated herein by this reference and hereinafter referred to collectively as the "Agreement".
B. The City and the Consultant desire to further amend the Original Agreement to modify,
amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
Section 1. Defined Terms. Except as otherwise defined herein, all quoted or
capitalized terms used herein shall have the meanings set forth for such terms in the Original
Agreement.
Sectiori 2. Revised Scope of Services. The Scope of Services, Exhibit "A" to the
Original Agreement, is hereby amended, modified and supplemented to include the services
described on Exhibit "A" attached hereto and incorporated herein by this reference.
Section 4. Compensation. The total not-to-exceed compensation set forth in Section 2
of the Original Agreement for the services to be rendered thereunder was the sum of ONE
MILLION FOUR HUNDRED SEVEN THOUSAND NINE HUNDRED SIXTY ONE Dollars
($1,407,961.00). Section 2 of the Original Agreement is hereby amended to provide for an increase
of SEVEN THOUSAND FIVE HUNDRED EIGHTY FIVE AND NO/100 DOLLARS ($7,585.00)
in the total not-to-exceed compensation such that the Consultant's total compensation under the
Original Agreement, as amended by this First Amendment. Section 2 of the Original Agreement is
hereby amended to provide for an increase of TWENTY FOUR THOUSAND FOUR HUNDRED
FORTY EIGHT AND 88/100 DOLLARS ($24,448.88) in the total not-to-exceed compensation
such that the Consultant's total compensation under the Original Agreement, as amended by this
Second Amendment. Section 2 of the Original Agreement is hereby amended to provide for an
increase of TWENTY NINE THOUSAND EIGHT HUNDRED FIFTY EIGHT AND 34/100
DOLLARS ($29,858.34) in the total not-to-exceed compensation such that the Consultant's total
compensation under the Original Agreement, as amended by this Third Amendment. Section 2 of
the Original Agreement is hereby amended to provide for an increase of ONE HUNDRED
TWENTY THOUSAND AND NO/100 DOLLARS ($120,000) in the total not-to-exceed
compensation such that the Consultant's total compensation under the Original Agreement, as
amended by this Fourth Amendment shall not exceed ONE MILLION FIVE HiJNDRED EIGHTY
NINE THOUSAND EIGHT HUNDRED FIFTY THREE AND 22/100 DOLLARS ($1,589,853.22)
without the prior authorization of the City.
Section 5. Integration. This Fourth Amendment, the agreements specifically refened
to herein, and all attachments hereto (if any) integrate all of the terms and conditions mentioned
herein or incidental hereto, and supersede all negotiations with respect to the subject matter hereof.
This Fourth Amendment amends, as set forth herein, the Original Agreement and, except as
specifically amended hereby, the Original Agreement shall remain in full force and effect. To the
extent that there is any conflict or inconsistency between the terms and provisions of this Fourth
Amendment and the terms and provisions of the Original Agreement, the terms and provisions of
this Fourth Amendment shall control and govern the rights and obligations of the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Fourth Amendment to
Agreement to be executed on the dates above.
"CONSULTANT" "CITY"
JACOBS ENGINEERING GROUP, INC., CITY OF ORANGE, a municipal corparation
a California Corporation
�BY� By:
Printed Name: Teresa E. Smith
Mayor of the City of Orange
Title:
APPROVED AS TO FORM: �
:�
By:
Printed Name:
Title: City Attorney
*NOTE: If CONSULTANT is a corporation, the Ciry reqacires the following signata�re(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretc�ry,
the Chief Finc�ncial Officer, the Treasurer, an Assistant Secretc�ry or an Assistant
Treasccrer. If only one corporate officer exists or one corpornte officer holcls more than one
corporate office,please so indicate. OR
-- The corporate officer named in n corporate resolution as authorized to enter into
this Agreement. A copy of the corporate resolcction, certified by the Secretary close
in time to the execution of the Agreement, must be provided to the City.
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