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SR - AGR-5889.4 - MEATS AVENUE INTERCHANGE AT SR-55 PROJECT HOT FILE - MEMO From the OFFICE OF THE CITY ATTORNEY TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: WAYNE W. WINTHERS, CITY ATTORNEY��� DATE: February 14, 2017 SUBJECT: Item 7.2—Need for Immediate Action Item—Jacobs Engineering Agreement Item 7.2 is a non-agendized immediate action item for Council review and approval of Amendments 1-4 to the Jacobs Engineering Group ("Jacobs") Agreement. Jacobs is the engineering consultant for the Meats Avenue Interchange Project. Ordinarily the City Council is prohibited from taking action or discussing items not posted on the agenda 72 hours in advance of the meeting. However, pursuant to California Government Code Section 54954.2 the Council may take action on this item if it finds the following: 1) There is a need to take immediate action; and 2) The need for action came to the attention of the City subsequent to the agenda being posted. Jacobs advised late last year that there would be amendments for additional work and analysis for the Project due to changes in the requirements by Caltrans after execution of the agreement. On February 2, 2017, Jacobs provided the City with a detailed list of work items they allege were caused by new CalTrans requirements. On February 6, 2017 the City requested that CalTrans verify the additional requirements. On February 9, 2017 Caltrans verified the new requirements and on that same day City staff contacted OCTA to verify the funding and expenditure deadline. On February 13, 2017, OCTA informed the City that February 26, 2017 was the expenditure deadline and that funds must be paid out by that date to be eligible for reimbursement. Immediate action is required on this item because there will not be another City Council meeting prior to the February 26, 2017 OCTA deadline and the City did not become aware of this requirement until February 13, 2017, after the posting of tonight's agenda. The City Attorney will call the item as 7.2 and provide the information the City Council needs to make the appropriate findings. G-���°��c� AGENDA ITEM *: �:* �:. ::� �o����c��a February 14, 2017 �� TO: Honorable Mayor and Reviewed/Verified By: � Members of the City Council City Manager THRU• Rick Otto, Finance Director . City Manager To Be Presented B : Joe DeFrancesco n Cons Calendar City Mgr Rpts FROM: Joe DeFrancesco,�u Council Reports _ Legal Affairs lic Works Di,�`ector mtes Public Hr s Pub Boards/C g X Admin Re orts Plan/Environ 1. SUBJECT Amendments No. 1 —No. 4 to Consultant Services Agreement No. 5589 with Jacobs Engineering Group, Inc., for additional consultant services and new Caltrans requirements for preparing Project Approval (PA) and Environmental Document (ED) for Meats Avenue Interchange at SR- 55 (SP-3814). 2. SUMMARY Amendments No. 1 - No.4 will increase the scope of work by Jacobs Engineering Group, Inc., for additional consultant services and new Caltrans requirements that are required to finalize the PA/ED for Meats Avenue Interchange at SR-55. 3. RECOMMENDED ACTION Approve Amendments No. 1 - No. 4 to the existing Jacobs Engineering Group, Inc., Consultant Services Agreement and increase the contract amount by $181,892.22 and authorize the Mayor and City Clerk to execute the Amendment on behalf of the City. 4. FISCAL IMPACT Funds are budgeted and available in the following accounts: 272.5011.56330.13034 Gas T�: Meats Ave. & SR 55 Interchange Study $ 11,184.79 SSO.S011.56330.13034 M2-CTFP: Meats Ave. & SR 55 Interchange Study $ 260,920.35 284.5011.56330.13034 TSIP Area "B" Meats Ave. & SR 55 Interchange Study $ 283,971.00 Total $ 556,076.14 ITEM 1 02/14/17 �h'Printed on Recycled Paper 5. STRATEGIC PLAN GOAL(S) 1. Provide for a safe community— b. Provide and maintain infrastructure necessary to ensure the safety of the public. 4. Provide outstanding public service— b. Provide facilities and services to meet customer expectations. 6. GENERAL PLAN IMPLEMENTATION Circulation & Mobility Element Goal 1.0: Provide a safe, efficient, and comprehensive circulation system that serves local needs, meets forecasted demands, and sustain quality of life in neighborhoods. Policy 1.2: Identify key intersections and streets with historical or projected traffic congestion problems and apply creative traffic management measures to improve overall circulation. 7. DISCUSSION and BACKGROUND The project will add a new local street interchange and auxiliary lanes to State Route 55 (SR-55). The objectives of this interchange are to reduce peak hour traffic at adjacent freeway interchanges (Katella Avenue/SR-55 and Lincoln Avenue/SR-55), and improve circulation on Tustin Street and Santiago Boulevard. On May 27, 1997, the Project Study Report (PSR) work was authorized by the City Council and completed and approved by Caltrans District 12 on March 25, 1998. The Meats Avenue Bridge widening construction was completed in 2002 as part of the SR-55 widening project to accommodate the future interchange as approved in the PSR. The Meats Avenue Interchange has been included in the City's General Plan update, approved in March 2010. The City obtained a $1,400,000 CTFP grant from OCTA for FY 2011-12 for the next phase of the study, the City's match for the grant is 30%. On June 12, 2012 the City of Orange entered into a design engineering contract with Jacobs Engineering Group, Inc., in the amount of$1,407,961.00 for the preparation of Project Approval (PA) and Environmental Document (ED) for Meats Avenue Interchange at SR-55. The First Amendment to the Consultant Services Agreement in the amount of$7,585.00 was due to the additional effort required for the development of traffic analysis using both Orange Traffic Analysis Model (OTAM) and Orange County Traffic Analysis Model (OCTAM). The Second Amendment to the Consultant Services Agreement in the amount of $24,448.88 was due to the additional effort that was required to develop the synchro model of traffic analysis. The Third Amendment to the Consultant Services Agreement in the amount of $29,858.34 was due to the additional effort required to integrate the synchro model results and add a year 2020 analysis. ITEM 2 02/14/17 �Printed on Recycled Paper Due to the fact that Caltrans has changed the requirements after the execution of the Consultant Services Agreement, Jacobs Engineering Group, Inc. is requesting Amendment No. 4 to the Consultant Services Agreement to complete the scope of work of PA/ED. Jacobs's initial cost proposal for Amendment No. 4 was $321,026. Public Works staff is recommending a payment of$120,000 for Amendment No. 4. 8. ATTACHMENTS • No. 1 - No. 4 Amendments to Consultant Services Agreement JD;rn;ly U:\Design Projects\SP-3825 Meats Aven�e Interchange\City Council\SP-3825 Meats Ave.&SR-55 Interchange Amendment 4.doc ITEM 3 02/14/17 �Pdnted on Recycled Paper . ��,. �`�'�'9, / FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT This First Amendment to Consultant Services Agreement (the"First AmendmenP') is made and entered into as of ��IV � , 2013, by and between the CIT1� OF ORANGE, a municipal corporation ("City"), �nd�JACOBS ENGINEERING GROU�INC., a ��� corporation ("Consultant"),with reference to the following: A. The City and the Consultant entered into that certain Consuttant Services Agreement (Agreement No. AGR-5889) dated as of July 25,2012, a copy of which is on file as a public record in the Office of the City Clerk and is incorporated herein by this reference (the "Original Agreement"). B. The City and the Consultant desire to further amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW,THEREFORE,THE PARTIES AGREE AS FOLLOWS: Section 1. Defined Terms. Except as otherwise defined herein, all quoted or capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. Section 2. Revised Scone of Services. The Scope of Services, Exhibit "A" to the Origina] Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit"A"attached hereto and incorporated herein by this reference. Section 4. Compensation. The total not-to-exceed compensation set forth in Section 2 af the Original Agreement for the services to be rendered thereunder was the sum of ONE MILLION FOUR HUNDRED SEVEN THOUSAND NINE HUNDRED SIXTY �NE Dollars ($1,407,461.00). Section 2 of the Original Agreement is hereby amended to provide for an increase of SEVEN THOUSAND FNE HUNDRED EIGHTY FNE AND NO/100 DOLLARS ($7,585.00) in the total not-to-exceed compensation such that the Consultant's total compensation under the Original Agreement, as amended by this First Amendment shall not exceed �NE MILLION FOUR HUNDRED FIFTEEN THOUSAND FIVE HUNDRED FORTY 5IX Dollars ($1,415,545.00)without the prior authorizatian of the City. Section 5. Integration. This First Amendment, the agreements specifically referred to herein,and all attachments hereto(if any)integrate alI of the terms and conditions mentioned herein or incidental hereto, and supersede all negotiations with respect to the subject matter hereof. This First Amendment amends, as set forth herein, the Original Agreement and, except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and � ; the tem�s and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control and govem the rights and obligations of the pariies. IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to Agreement to be executed on the dates above. "CONSULTANT" "CITY" JACOBS ENGINEERING GROUPxINC., CTTY OF ORANGE,a municipal corporation a�a}i€ern;i�Corporation pclAwar� �'BY� By: t Printed am : ,�"- StP-�e�- ct�u�� John . S ley,City Man er Title: ; � ��Q�n,{� APP VED AS TO FORM:_ *By, � Prinked Name: Title: VIC � _ enior Assistant City *NOTE: If CONSULTANT is a corporation, the City requlres the following signature(sJ: -- (I) the Chairman of the Board, the President or a Vlce-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant 1'reasurer. If only one corporate officer exlsts or one corporate offlcer holds more than one corporate off3ce,please so indicate. OR -- The corporate offtcer named in a carporate resolution as autharized to enter into thls Agreement. A copy of the corporate resolution, certi6ed by the Secretary eJose in time to the execution of the Agreement, must be provlded ta the City. � EXHIBIT"A" SC4PE OF SERVICES [Beneath this sheet.] e � � � � May 14,20i3 PAr, Randy Nguyen Associate Civi1 Engineer Ciry of Orange Department of Public Warks Engineer3ng Section 340 E. Chapman Avenue Orange,CA 928fi6 RE: Meats Ave/SA-551nterchange Change Order fVo.1 Consultant Se�vices Agreement Na.5888 (Clty oi Orange SP-3825) Dear Mr. Nguyen: A change order request far the following item Is atta�hed for your review and signature. 1. Additional budget of $7�585 ior Iteris to prepare out of scope work for Meats Ave PA/ED TraHic Study An explanation of this Item is provided below. Additional effort was required to devefopment the Meats Avenue PA/ED traffic analysis. The following out of scope work tasks were conducted by Ileris, Inc. These work tasks were not Included in the contract scope of work but were completed in response to requests at the proJect PDT maetfngs; • Obiained Iatest OCTAM model for study area fram OCTA for purposes ot reviewing OCTAM forecasts wfthin the study area • Reviewed OCTAM model forecasts throughout study area and compared to OTAM • Prepared tabufar end written summary of dCTAM versus Oi'AM volumes for City staft review • Conducted phone confarence cails with client and City staff ia discuss OCTAM versus Ol'AM differences. Also attended Praject PD7 meetings and had similar discussions • Based on comments from City staff and Caltrans,it was determined that both OTAM and OCTAM volumes would be requested by PDT members. As a resuit of this, lieris developed an analysis spreadsheet to average the OTAM and OCTAM volumes at the freeway ramp terminus interchanges and then balanced the volumes using neeway OCTAM volumes • Developed two sets of intersecUon volumes; using OTAM for ail Ciiy intersections and using average OTAM and OCTAM voiumes for aA ramp terminus iniersections. • Conducted capaciry analysis usEng both OTAM and OCTAM volumes 1 ofi 2 ����__ �, • Conducted fult inlers2ctfon analysis at 27 fntersections rather than ie as committed to in the scope oi services, an increase ot nine study locations and one third increase in the {evei ot effort tor(ntersection analysis • Conducting link fevei analysis for 30 locations (scope includes 15 }ocatio�s, thus 15 sdded locai'�ons are inciuded in the anafysis and documentation} The foliowing level oi afifort was applied to the abova out of scope work tasks; • PrincipaiNice President—16 hours, $ 3,680 • Senior Transportation Engineer—14 hours, $ 2,660 • Associate Transportation Engineer—60 hours, $ 7.800 Tota1 $14�140 • Net budget augrnent-$7,585(after applying funds not used ior traffic counts} iterls scope of work included $8,835 in traific count budget, of which we used$2.080 and dld not use$8,555. !would thus like to transfer$8,555 to labor. Ustng this budget for lahor,there fs a remaining out oi scope expenditure of$7,585. Piease respond In writ(ng tv dacumant approval of the(tem outlinad in this request. Piease caii me at(909)974-2702 if you have any questions regarding this request. Sincerely, � Chao Chen Project Managar Attachments: Change Order Request Form No, 1 Attachrr�ent A:lteris Letter Regarding Out of Scope Work for Meats Ave PA/ED Tra�ic Study 2of2 � . � Change Order Request No. 1 CHANGE ORDER REQUEST CUENT: City at Urange PAOJECT NUMBEA:W9X99900 PtiASE: PAlED PROJECT NAME:Mea{s Ave/SA-55 Interchan e DESCRIPTION; 1) Additional budget for Traflic Study. 2) Additional budget to resulve issues associated with rlifferent direction given by PDT members. 3) Additlonaf budget ior modeling data for Cily oi Orange OTAM model and reglna!OCTAM model. JUSTIFICATION: t)qddittional out of scops work conducled by Iteris as part oE the Tralfic analysis developmertt. 2)Additional work compieted in response to request at ihe project PDT meetings. ORIGINATOR; Jacobs RE�UESTED BY: Jacobs Item Descrl tion Nours Rate Ex ense TOTAL i T�aitic Study Modificetion PrincipaWice Presldent 16 $23D $3,680.Q0 SeniorTransporlaGon Engineer 14 $190 $2,660.00 Assoaiate Transportation Engineer 60 $130 $7,800.D0 Totat $14,1A0.00 �i4,i40.00 Transfer of budget fpnds:hart�Trafftc Caur�ts to Labor' -$6,555.00 -$8,555.00 •lteris swpe of work inciuded�8,635 In traffic cou�rt budget, of which we used$2,D9Q and did not use$6,555. I would thus Iike to transEer$6,555 to labor. Using this budget for labor,there Is a remaining out oE scope sxpenditure oi$7,585. TOTAL Net But et Au meot S7 85.00 ENGINEERING SCHEDULE IMPACT: nia DAYs REMAAKS: CON87RlJCTiON SCHEOULE iAAPACT: n/a DArs C05T ENGINEER: OATE: yj~ t4 tep JACOBS PRQJPCT MANAGER: DATE• S=� Chao Chen � CLIENT REPRESENTATIVE: ' DATE: � ��+ � Randy Nguye Projeci ager FOrm G313t2 �T.E'R�S'���, April 10,2�13 Mr.Chao Chen lacobs East Guasti Road,5uite 120 Ontario,GA 91761 RE: Out of Scope Work 5ummary and Request far budg2t Augment for Meaks Avenue PAJED Ttaffiic Study Per the discusslon at the Mar�h 7, 2013 PDT meeting, this memo documents the out of s�ope work conducted by Iteris,Inc. associated with the Meats Avenue Interchange PA/EO project. As noted,the out of scope efforts were conduc[ed for purp�es of keeping the project traffic study going and to resolve issues associated wlth ditferent direction given by the PDT members with respect to the use of modeling data for the Gry of Orange OTAM model and the reglonal oCTAM model. 7he following out of scope work tasks were conduded by Iteris,Inc,as part of the development ef the Meats Avenue PA/ED tratfic analysis. These wo�k tasks were not Included in the contratt scope of work but were completed In response to requests at the project PDT meetings: • Obtained (atest OCTAM model for study area fram OCTA for purposes of revlewing OCTAM forecasu within the study a�ea • Reviewed DCfAM model forecasts throughout study area and compared to OTAM • Prepared tabular and wrltten summary of OCTAM versus OTAM vofumes fo�City staff revfew • Conducted phone conference calis with client and City staff to discuss OCfAM versus �TAM differences. A{so attended ProJect PDT meetings and had slmtlar dtscussions • Based on comments from Clty stafE and Caltrans, it was determined that both OTAM and QCTAM volumes would 6e requested by PD1'members. As a result of this,Iteris develaped an analysis spreadsheet to average the 0'fAM and OCTAM volumes at the freeway ramp termtnus tnterchanges and then balanced the volumes using freeway OCTAM volumes . Developed two sets of intersectlon volumes; using OTAM for all City intersections and using average OTAM and OCTAM volumes fo�alt ramp terminus lntersectlons. • Conducted capaciry analysis using both�TAM and OCTAM volumes • Conducted fuli intersection analysis at 27 intersections rather than 28 as committed to in the scope of services,an increase of nlne study locatlons and one third increase in the level o#effork for intersectlon anafysis • Conducting link levei analysis for 30 taations(scope includes 151ocations,thus 15 added focations are Inciuded in the a�alysis and docurnentation) 4Q0 Ocsangaie 5u ta 48��long 8earh I CA I 4UB02�3Q7 �tel 562 432.&180�faz 562.432 BdBS{w�n�v ilern wm � r ,���/��rfxba nma6iiry The follo�ting{evef of effiort was appiled to the above out of scope work tasks: • Principai/Vlce President—16 hours,$3,680 • SeniorTransportation Engineer-14 haurs,$�,560 • Associate Transportation Engineer—60 hou rs,7,B00 • Total-$14,14D • Net budget augment-$7,585{aftar appiying funds not used for traffic counts) tteris scope o(wark inciuded$8,535 in traffic count budget,of which we used$2,080 and did not use $6,555. I would thus like to transfer$5,555 to(abor. Using this budget far labor,there Is a remaining aut of scope expenditure of$7,585. !look forward to working with you to resolve this issue and to receive an authorization for this out of scope work request and 6udget augmentation. Please do nat hesitate to tnntact me wiih any questions. Sincerely, �+'o�����j"` / Gary Hamrick Princ(pal Transpartation 5ystems , �� . ���� � SECOND AMENDMENT TO CONSULTANT SERVICES AGREEMEIV'T This Second Amendme t to Consultant Services Agreement (the "Second Amendment") is made and entered into as of N���� /D , 201�ji', by and between the CITY OF ORANGE, a municipal corporation ("City"), and JACOBS ENGINEERING GROUP, INC., a California corporation ("Consultant"), with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement (Agreement No. 5889) dated as of July 25, 2012 (the "Original Agreement"), which was later amended by that certain First Amendment to Consultant Services Agreement, dated as of June 12, 2013 (Agreement No. 5889.1) (the "First Amendment"). The Original Agreement and the First Amendment are incorporated herein by this reference; and B. The City and the Consultant desire to further amend the Original Agreement to modify,arnend and supplement certain portions of the Original Agreement. NOW,THEREFORE, THE PARTIES AGREE AS FOLLOWS: Section 1. Defined Terms. Except as otherwise defined herein, all quoted or capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. Section 2. Revised Scone of Services. The Scope of Services, Exhibit "A" to the Original Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit"A"attached hereto and incorporated herein by this reference. Section 3. Compensation. The total not-to-exceed compensation set forth in Section 2 of the Original Agreement for the services to be rendered thereunder was an amount not to exceed the sum of ONE MILLION FOUR HUNDRED SEVEN THOUSAND NINE HLTNDRED SIXTY ONE DOLLARS ($1,407,961.OQ). Section 2 of the Original Agreement was amended by the First Amendment to provide for an increase of SEVEN THOUSAND FNE HUNDRED EIGHTY FIVE DOLLARS ($7,585.00) in the total not-to-exceed compensation such that the Consultant's total compensation under the Original Agreement, as amended by this First Amendment, would not exceed the sum of ONE MILLION FOUR HiJNDRED FIFTEEN THOUSAND FNE HiINDRED FORTY SIX DOLLARS ($1,415,546.00). Section 2 of the Original Agreement is hereby amended to provide for an increase of TWENTY FOUR THOUSAND FOUR Ht7NDRED FORTY EIGHT AND 88/100 DOLLARS ($24,448.88) in the total not-to-exceed compensation such that the Consultant's total compensation under the Original Agreement, as amended by this Second Amendment, shall not exceed ONE MILLION FOUR HUNDRED THIRTY NINE THOUSAND NINE HLJNDRED NINETY FOUR AND 88/100 DOLLARS ($1,439,994.88) without the prior authorization of the City. � • Section 4. Inte�ration. This Second Amendment, the abreements specifically referred to herein, and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein or incidental hereto, and supersede all negotiations with respec[ to the subject matter hereof. This Second Amendment amends, as set forth herein, the Original Agreement and, except as specifically amended hereby, the Original Agreement shall remain in fii(1 force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Second Amendment and the terms and provisions of the Original Agreement, the tenns and provisions of this Second Amendment shall controt and govern the ri;hts and obligations of the parties. IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to Agreement to be executed on the dates above. "CONSULTANT" `�CITY" JAC(�BS ENGINEERING GROUP INC., CITY OF ORANGE, a municipal corporation a Calif�>rnia corporation *B : "v �� � B : Y— Y Printed Name. � �tQ'uk'v� a 2,�� Joh 1��. Si , City M nager Title: ��C.,� �reSid(�tit,- �� APP VED AS TO f'ORM: * .� �'(�— By'—y - Printed Nanie: Tit(e: etary Gary A. e Seni nt City Atto e *h'OTE: l/CONSUL7'ANT is n co�pnrnlrun, t{re Cilti�reyzrires the.Jollor�ing signatzrre(.sJ: -- (1) the Chairma�T of the Bnrn-d. Ihc� Presidenl or a �"ice-Pre�idenl. AND (2) the Secretan,, the Chief Financial O�Jicer. thc� Tf•ecrsurer, un A.e.ci.�luwi Seci•etary or an As.ci.stunt Treasurer. l��onlv o�7c coi��nrel�c�uJJicer e.risls or one rr,���uru�e e��/icer hold.s more than unc cnrporate office,please so indicate. OR -- 7'he corpo��ate officer named in a corpornte resohrtinn a.s nuthorized to enter into this Agreement. A copy� c���t{re corpnrate resolution, cerlified hy the Secretary close in time to the exect.rtion of�thc Agreement, mu.st he prnvider!to the City. � �;�riI�I i::A;; SCOPE OF SERVICES [Beneath this sheet.] J/�CaBS � _ , October 30, 2013 Mr. Randy Nguyen Associate Civil Engineer City of Orange Department of Public Works Engineering Section 300 E. Chapman Avenue Orange, CA 92866 RE: Meats Ave/SR-SS interchange Change Order No. 2 Consultant Services Agreement No.5889 (City of Orange SP-3825) Dear Mr. Nguyen: A change order request for the following item is attached for your review and signature: 1. Additionai budget of $24,448.88 to conduct additional traffic studies for the Meats Ave interchange Project at SR-55. An explanation of this item is provided below. Additiona!out of scope work and associated fee for traffic engineering services for the detailed traffic operations analysis at Katella Avenue and Lincoln Avenue�interchanges along SR-55 as a follow on effort for the Meats Avenue Interchange PA/ED P�oject.This effort will include detailed analysis for existing conditions and future alternative yea�s using Synch�o software at the two interchanges. The purpose of the follo�r up detaited studies is to determine current operating condiiions including not only tevel of service but also vehicle queues and how closely spaced intersections affect and impact one another, and how the freeway traffic affects the a�terial interchanges as well as potentiat backups from the arterial ramps to the freeway mainline now and under future conditions with added growth. This analysis will help identify the purpose and need for the Meats Avenue interchange,as well as provide the City and Caltrans with a more detailed tool to use to understand the most appropriate types ot improvements at each location to solve operational deficiencies now and into the future.Iteris proposes to analyze the traffic impact analysis for the study area intersections using Synchro software.The intersection lane configurations, signal timing and phasing and other characteristics will be utilized to create a realistic simulation model of each interchange. Levels oi senrice and queue lengths will be calculated for all intersections.The detailed scope of senrices is provided below. 1.0 SCOPE OF SERVICES Task 1.Coordination with City Staff and Scope Refinement Iteris staff wlll meet with the City of Orange staff to finalize the scope.This meeting will address items such as: study area to be included in network,future altematives, and desired outputs for existing and future analysis. , _ r- . � . 1 of 4 ��►coes � -. .;:�,,. . Task 2. Data Collection/Field Visit New Traffic Counts—a sign'rficant issue of the current PA/ED analysis invoives the use of older traffic counts from various sources. Those counts may not accurately refiect actual conditions in the field. Thus, all new existing AM and PM peak period (7-9 AM and 4-fi PM) vehicle counts will be collected at the following nine intersections: • SR-55 SB off ramp and Tustin Avenue • Lincoln Avenue and Tustin Avenue • SR-55 SB on ramp and Tustin Avenue • Lincoln Avenue and Santiago BQulevard • SR-55 NB ramps and Santiago Boulevard • Katella Avenue and Tustin Street � Katella Avenue and SB-55 SB ramps • Katella Avenue and SB-55 NB ramp/Sacramento Street • Katella Avenue and Handy Street Vehicle Queues-Cameras will be used to observe vehicle queues. In particular the queuing studies will focus on queues between intersections at and near the interchange to understand how the operations of one intersection affect the adjacent intersections. For example queues across the bridges will be observed during peak periods and queues of the clasely spaced intersections will be observed and noted from the video for the full four haur period. Other data required for purposes of develaping the Synchro network includes signal timing plans and speed limits. Iteris staff will coordinate with City staff to obtain signal timing plans. Field visits will be conducted to verify geometric canditions. NOTE: To collect the counts, it wil! be necessary to post cameras either on City property or possibly Caltrans Property,or both. This proposal assumes there wil{be NO COST to Iteris or the count subcontractor for permits,and that permission to conduct the counts will be provided by Caltrans and City following submittal of the proposed count program. Any costs or fees associated with permits or traffic control related to conducting the data cotlection would be over and above the fee associated with this proposal. Miovision Technologies Incorporated was mentioned as a contractor to do the data collection via video technique and the fee for the count services (both intersection tuming movement as well as queuing) is from Miovision Technologies. Task 3. Develop Synchro Model "fhe creation of the Existing Conditions scenario in the Synch�o involves coding of geometric and operational elements of Katelia Avenue and Lincoln Avenue study areas at the nine study intersections.These elements include existing roadway geometry, signal timing and t�affic volumes.The existing network in Synchro will be created by tracing aerial photographs.The information coded in Synchro will be verified in the field for accuracy. Task 4. Existing and Future Synchro Model Ru�s The existing and futu�e Synchro model for Meats Interchange nabuild and build scenarios will be developed for yea�2040.The input to the future condition Synchra model will include new roadway geometry,traffic volume and signal timings.The following inputs and assumptions will be used in the development of future condition nefinrork: � �. . ,�,. 2 of 4 . S ��coss . • Future Network Geometrics • Signais—Optimized using Synchro soffware • Future Post-Processed Modei Traffic Volumes derived from the PA/ED traffic study for with and withaut Meats interchange Future Synchro model runs for 2Q40 conditions wiii be conducted for AM and PM peak hours. Task 5.Technical Memorandum and Results Iteris will submit a technical memorandum summarizing the resuits of existing and future Synchro analysis.The results will include level of service for study area intersections, and queuirig analysis. Products will include existing and future level of service,vehicle queue estimates,vehicle delay and visual simulation of traffic and bottlenecks within each interchange. The comparison between the°with Meats interchange"and'�uithout Meats interchange"will help iden6fy the benefits of the Meats avenue project in terms of reduction in delay and improvement in operating conditions at the two adjacent interchanges. This scope of work does not include development of improvement concepts or mitigation measures for the interchanges, but the Synchro resufts will provide the detailed information needed to recommend improvements concepts and improvements can be tested using the Synchro model to assess whether they solve the operation battlenecks and deficiencies including vehicle delay due to queuing, lack af capacity and signal timing. Iteris staff will attend one meeting with City staff, to present and discuss the model results. The following levei of effort was applied to the above out of scope work tasks: 2.0 COST ESTiMATE We estimate the professional staff time cost to complete the Synchro model development for both interchanges to be$20,446.88,which does NOT include costs associated with data collection. The Miovisfon Technologies Incorporated bid to conduct the turning movement counts and queuing field studies via video is $4,000, thus a total fee of$24.448.88. To keep the overall costs down, Iteris is not adding any handling fee on top of that Miovision Technologles. The cost breakdown per task is below. Iteris: • P�incipal—26 hours $ 6,240.00 • Transportation Engineer—94 hours $ 10,340.00 • Traffic Classification Counts—9 intersections $ 1,100.00 • Queuing Survey —24 locations $ 2.900.00 Sub Total $20,560.00 Jaco : • Project Manager—8 hours $ 2,253.68 • Project Engineer— 16 hours $ 1.61520 Sub Total $ 3,868.88 Final Total 24 448.8 .,,.. � _ , , 3of4 ��coBs -; Please respond in writing to document approval of the item outiined in this request. Please cail me at (909) 974-2702 if you have any questions regarding this request. Sincerely, �v Chao Chen Project Manager Attachments: • Change Order Request Form No. 2 • iteris letter for Meats Ave Interchange Project—Revised P�oposal to Provide Synchro Analysis at Katella Ave and Lincoin Ave Interchanges with SR-55 ,.f. . , �, 4of4 ����� Change Order Request No. 2 CHANGE OROER REQUEST CLIENT: �of Orange PROJECT NUMBER: W9X99900 PHASE: PA/ED PROJECT NAME: Meats AvelSR-55 Interchan e DESCRIPTION: i) Additional budget for detailed analysis for existing conditions and future altemative years using Synchro Analysis at Katella Ave and Lincoln Ave Interchanges with 5R-55. 2) Additional budget for detailed studies to determine current operating conditions including not only LOS but also vehicle queues and how closely spaced intersections affect and impact one another. 3)Additional budget for detailed studies on how ihe freeway traffic affects the arterial interchanges as well as potential backups now and under future condftions with added growth. JUSTIFICATION: 1)Additional oui of scope wark will help identify the purpose and need for the Meats Ave interchange. 2) Additional out of scope work will pravide the City and Caltrans with more detail tools to use to understand appropriate improvements and solve operation deficiencies now and into the future. ORIGINATOR: Jacobs REQUESTED BY: Jacobs Item Oescri tion Hours Rate Ex ense TOTAL 1 Synchro Anafysls Model(Iteris) Principal 26 $240 $6,240.00 Transportatlon Engineer 94 $110 $10,340.00 Totel $16,580.001 $16,58Q.00 2 �ther Direct Cost(Miovision Technologies} Traffic Classification Counts-9 intersections $1�100.00 Queuing Survey-24 locations $2,900.00 Totel $4,000.00 $4,000.00 3 Management of Additional Work(Jecobs) ProJect Manager 8 $281.71 $2,253.68 Project Engineer 18 $100.95 $i,615.20 Total $3,B68.88 53,968.88 TOTAL BUDGET $24,448.88 ENGINEERING SCHEDULE fMPACT: Na DAYs REMARKS: CONSTAUCTION SCHEDULE IMPACT; DAYS COST ENGINEER: � DATE: f0—3�/3 JACOBS PAOJECT MANAGER: DATE: 10—s7p �!3 aa Chan CLIENT REPRESENTATIVE: DATE: !, Oc! l�J Randy N uy ,Proj Maneger Form G313f2 T�u re�,_. s i a�Lv.1v r�.�+r, October 15,2013 Mr.Chao Chen Jacobs East Guasti Road,Suite 120 Ontario,CA 91761 RE: Meats Ave Interchange Project—Revised Proposal to Provide Synchro Analysis at Kateila Avenue and Lincoln Avenue Interchanges with SR-55 bear Mr. Chen: Per your request, Iteris is pleased to submit this scope of work and associated fee estimate for traffic engineering services for the detailed tra�c operations analysis at Katella Avenue and Lincoln Avenue interchanges along SR-55 as a follow on effort for the Meats Avenue Interchange PA/ED Project. This effort wiil include detailed analysis for existing condltions and future alternative years using Synchro software at the two irtterchanges. As you know, The PA/ED analysis as required by Caltrans includes Highway Capacity Manual level of service analysis of the ramps and ramp termini intersections, however,that type of analysis does not take into account the entire operation of the interchanges nor the effects of vehicle queues and closely spaced intersections. The purpose af the follow up detailed studies is to determine current operating conditions including not only level of service but also vehicle queues and how ctosely spaced inte�sections affect and impact one another, and how the freeway traffic affects the arterlal interchanges as well as potential backups from the arterial ramps to the freeway mainline now and under future conditions with added growth. This analysfs will help identify the purpose and need for the Meats Avenue interchange, as well as provide the City and Caltrans wtth a more detailed tool to use to understand the most appropriate types of improvements at each location to solve operational deficiencies now and into the future. Iteris proposes to analyze the traffic impad analysis for the study area intersections using Synchro software. The intersection lane configurations,signal timing and phasing and other characteristics will be utilized to create a realistic simulation model of each interchange. Levels of service and queue lengths will be calculated for all intersections.The detailed scope of services is provided below. 1.0 SCOPE OF SERVICES Task 1.Coordination with City Staff and Scope Reflnement Iteris staff will meet with the Ci�y of Orange staff to f nalize the scope.This meeting will address items such as:study area to be included in network,future alternatives,and desired outputs for extsting and future analysis. 440 Oceanpate�Suite 480�Long Beach�CA�9�802�iel 562.432.8484�tax 582.432.8485 T�pr�:� i.R iia.a�.—.�..r Task 2.Data Collection/Field Visit New Traffic Counts—a significant issue of the current PA/ED analysis involves the use of older traffic counts frorn various sources. Those counts may not accurately reflect actual conditions in the field. Thus,atl new existing AM and PM peak period (7-9 AM and 4-6 PM}vehicle counts will be collected at the following nine intersections: • SR-SS SB off ramp and Tustin Avenue � Lincoln Avenue and Tustin Avenue • SR-55 SB on ramp and Tustin Avenue • Lincoln Avenue and Santiago Boulevard • SR-55 NB ramps and Santiago Boulevard • Katella Avenue and Tustin Street • Katelia Avenue and 56-55 SS ramps � Katella Avenue and SB-55 NB ramp/Sacramento Street • Katella Avenue and Handy Street Vehicle Queues-Cameras will be used to observe vehicle queues. In particular the queuing studies will focus on queues between intersections at and near the interchange to understand how the ope�ations of one intersection affect the adjacent intersettions.For example gueues across the bridges will be observed during peak periods and queues of the ciosely spaced intersections will be observed and noted from the v(deo for the full four hour period. Other data required for purposes of deveioping the Synchro network includes signal timing plans and speed limits. iteris staff wil) coordinate with City staff to obtain signal timing plans. Field vfsits wiil be canductesi to ver9fy g�ometric consiitions. NOTE: To collect the counts, it wiil be necessary to post cameras either on City property or passibly Caltrans Property, or both. This proposal assumes there will be NO COST to Iteris or the count subcontractor for permtts, and that permission to conduct the counts will be provided by Caltrans and City following submittal of the proposed count program. Any costs or fees associated with pe�mits or traffic control �elated to conducting the data collection would be over and above the fee associated with this proposal. Miovision Technologies Incorporated was mentioned as a contrador to do the data collection via videa technique and the fee for the count services(both intersection turning movement as well as queuing)is from Miovision Technologies. Task 3.Develop Synchro Model The c�eation of the Existing Conditions scenario in the Synchro involves toding of geometric and operational elements of Katella Avenue and Li�coln Avenue study areas at the nine study intersections. •Poge Z October 15,2013 T�r*�n ro•_ 1 l L'1\.1�.7��-�. These elements include existing roadway geometry, signal timing and traffic volumes. The existing network in Synchro will be created by tracing aerial photographs. The information coded In Synchro will be verified in the field for accuracy. Task 4.Existing and Future Synchro Model Runs The existing and future Synchro model for Meats I�terchange no-build and build scenarios will be developed for year 2040. The input to the future condition Synchro modei will inciude new roadway geometry, traffic volume and signal timings. The following inputs and assumptions will be used in the development of future condition network: • Future Network Geometrics • Signals—Optimized using Synchro software • Future Post-Processed Model Tra�c Volumes deri�ed from the PA/EO traffic study for with and without Meats interchange Future Synchro model runs for 2040 conditions will be conducted for AM and PM peak hours. Task 5.Technical Memorandum and Results IteriS will submit a technical memorandum summarizing the results of existing and future Synchro analysis. The results will include level of service for study area intersections, and queuing analysis. Products will include existing and future level of service, vehicle queue estimates, vehicle delay and visual simulation of traffic and bottlenecks within each interchange. The comparison between the "with Meats interchange"and "without Meats interchange"will help identify the benefits of the Meats avenue project in terms of �eduction in delay and improvement in operating conditions at the two adjacent interchanges. This scope of work does not include development of improvement concepts or mitigation measures for the interchanges,but the Synchro results will provide the detailed information needed to recommend improvements concepts and improvements can be tested using the Synchro model to assess whether they solve the operation bottlenecks and deficienc�es including vehtcle delay due to queuing,lack of capacity and signa(timing. Iter(s staff will attend one meeting with City staff,to present and discuss the model results. 2.0 COST ESTIMATE We estimate the professional staff time cost to complete the Synchro model development for both interchanges to be $16,580, which does NOT Include costs associated with data collectian. The Miovision Technologies Incorporated bid to conduct the turning movement counts and queuing field studies vla video is $4,000, thus a total fee of$2Q,580. To keep the overall costs down, IteriS is not adding any handling fee on top of that Miovision Technologies cost(typically we do but in this case we will waive that fee�. Our cost breakdown per task is below. •Poge 3 October 15,1013 T��r.�•...� �i iJs�iV rr�+�r If you have any questfons or need additional information, please do not hesitate to caH me at (562) 432-8484 or provide written responses or questions. We look forward to the opportunity to work with Jacobs and the City of O�ange on this project. Sincerely, � Gary Hamrick, Vice P�esident •Poge 4 Ociober 25,1013 Tm���c�•� l.l Z1i A7��•+� Proposed Fee(Katella Avenue and lincoln Avenue fnterchanges)Synchro Model TransportaHan Principal Ea�ineer T�sk q Descri tion S240/hr 5110/6r TOTAL Task 1 Coordinetion with City and Scope Refinement 8 4 I 2 Task 2 Data Collection/Field Visit g g Tesk 3 Synchro Model Development 4 2g 32 Tesk 4 Existing and Future Model Runs 4 30 34 Task S Technical Memorandum and Results 10 24 34 TVTAL HOURS 26 94 120 T�'TAL 56,240 S I0,340 S I 6,580 Other Direct Costs(Miovision Tecbnol les Treffic Classification Counts 9 iatersections 51,100 euin Surve 24locatioas 52,900 TOTAL BUDGEf S20 580 •Page 5 Octo6er 25,2013 �i�„_ ���/•.L / CITY OF ORANGE CONTRACT/AGREEMENT TRANSMITTAL ROUTE TO: CITY CLERK'S OFFICE FROM: Randy N�,uven EXT. 5531 DEPT. HEAD APPROVAL: � Z 9 /3 Da[e COLTNCIL DATE: Not Applicable SUBJECT: Second Amendment to Consultant Services A�reement Jacobs En in��eering Group Inc. (2) Original Copies ACCOiJNT NOs.: 550-5011-56330-13034 ($17,114.22) 284-5011-56330-13034 ($3,667.33) 285-5011-56330-13034 ($3,667.33) TOTAL COST: Contract not to exceed $24,448.88 NOTES: � �Printed on Recycled Paper U:�Design Projects\SP-3825 Meats Avenue InterchangeWGREEMENTI2ND AmendmentUACOBS CONTRACT TRANSOI.doc , I A�_ 58a�3 THIRD AMENDMENT TO CONSULTANT SERVICES AGREEMENT This Third Amendment to Consultant Services Agreement (the "Third Amendment") is made and entered into as of C= r ar , 201�by and between the CITY OF ORANGE, a municipal corporation ("City"), and JA OBS ENGINEERING GROUP, INC., a California corporation("Consultant"),with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement (Agreement No. AGR-5889) dated as of July 25, 2012, a First Amendment dated July 9, 2013 (the "First Amendment"), and a Second Amendment dated January 10, 2014 (the "Second Amendment"). The Original Agreement, the First Amendment, and the Second Amendment are incorporated herein by this reference and hereinafter referred to collectively as the "Agreement". B. The City and the Consultant desire to further amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: Section 1. Def ned Terms. Except as otherwise defined herein, all quoted or capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. Section 2. Revised Scope of Services. The Scope of Services, Eachibit "A" to the Original Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit"A"attached hereto and incorporated herein by this reference. Section 3. Compensation. The total not-ta-exceed compensation set forth in Section 2 of the Original Agreement for the services to be rendered thereunder was the sum of ONE MILLION FOUR HUNDRED SEVEN THOUSAND NINE HUNDRED SIXTY ONE DOLLARS and 00/100 ($1,407,961.OQ). Section 2 of the Original Agreement was amended by the First Amendment to provide for an increase of SEVEN THOUSAND FNE HUNDRED EIGHTY FNE DOLLARS and 00/100 ($7,585_00) in the total not-to-exceed compensation such that the Consultant's total compensation under the Original Agreement, as amended by this First Amendment shall not exceed ONE MILLION FOUR HIJNDRED FIFTEEN THOUSAND FNE HUNDRED FORTY SIX DOLLARS and 00/100 ($1,415,546.00). Section 2 of the Original Agreement was amended by the Second Amendment to provide for an increase of TWENTY FOUR THOUSAND FOUR HUNDRED FORTY EIGHT DOLLARS and 88/100 ($24,448.88) in the total not-to-exceed compensation such that the Consultant's total compensation under the Original Agreement, as amended by this Seeond Amendment shall not exceed ONE MILLION FOUR HUNDRED THIRTY NINE THOUSAND NINE HUNDRED NINETY FOUR DOLLARS and 88/100 ($1,439,994.88). Section 2 of the Original Agreement is hereby amended to provide for an increase of TWENTY NINE THOUSAND EIGHT HtTNDRED FIFTY EIGHT DOLLARS and 34/100 ($29,858.34) in the total not-to-exceed compensation such that the ConsultanYs total ., f 4 compensation under the Original Agreement, as amended by this Third Amendment shall not exceed ONE MILLION FOIJ� HIJNDRED SIXTY N1NE THOUSAND EIGHT HCJNDRED FTFTY THREE DOLLARS and 22/100 ($1,469,853.22) without tl�e prior authorization of the City. Section 4. Inte�alion. This Tbird Amendnaen�the agreements specifically referred to herein, and all attachments hereto(if any)integrate att of the terms and conditions mentioned hezein or incidental hereto, and supersede all negotiations with respect to the subject matter hereof. This Third Amendment amends, as set forth herein, the Original Agreement and, except as specifically amended bereby, the Original Agreement shall remain in ful! force and effect� To the extent that there is any conflict or inconsistency between tbe terms and provisions of this Third Amendment and the teims and provisions of the Original Agreement, the terms and provisions af trus Third Amendment shall control and govem the rights and obligations of the patties. IN VVITNESS WHEREOF, the parties hereto have caused this T`hird Amendment to tl�e Consultant Services Agreement to be executed on the dates above. "CONSULTANT" "CITY" J'ACOBS ENGINEERING GROUP, INC., CITY OF ORANGE, a municipal corporation a Califomia Corporation *By'� By, , Pru►ted Nazne: 5 John W. Sibley, City Manager Title: V��;.��.ast be.r�- ��� APPROVED AS TO FORM: *Hy: (� Printed Name: M�CHaF� c unn�n� Tifle: Vice President and Corporate Secreta tz, enior Assista.nt Ci Attorn •NOTE: If CONSULTANT ts a corporat�on, the Cityrequlres rhe followlr�slgnature(s): -- (1) the Chairman of the Board, the Presldent or a Vice-Presldent, AND (2) the Secretar}; the Chtef Flnanc�al Oflicer, the Treasurer, an Asslstant Secretary or an Asslstani Treasurer. If only one corporate oA9cer eadsts ot one corporate otHcer holds more than one corporate ofllce,please so tr,d�care. OR -- The corpo�ate ofl`?cer named In a corporate rnsolution as author/zed to enter into thJs Agreement. A copy of the corporate resolution, certlfied by the Secretary clase in time to the executton ofthe Agreemenc must be provided to the CIty. 2 EXHIBIT"A" SCOPE OF SERVICES [Beneath this sheet.] l � J/�COBS� �� December 1, 2014 Mr. Randy Nguyen Associate Civil Engineer City of Orange Department of Public Works Engineering Section 300 E. Chapman Avenue Orange, CA 92866 RE: Meats Ave/SR-55 New Interchange Change Order No. 3 Consultant Services Agreement No.5889 (City of Orange SP-3825) Dear Mr. Nguyen: A change order request for the fo{lowing item is attached for your review and signature: 1. Additional budget of $29,858.34 to conduct additional traffic studies for the Meats Ave New lnterchange Project at SR-55. An explanation of this item is provided below. Additional out of scope work and associated fee for traffic engineering services is required to finalize the PA/ED traffic study and make the necessary changes and additions in response to requests at the project PDT meetings and the October 6 Traffic and Project Description meeting at the City of Orange. One of the main discussion points was to integrate the results from the Synchro Resutts Memorandum completed in May 2014 as well as to add a year 2020 analysis. The integration of the Synchro results will supplement the prior Highway Capacity Manual (HCM) level of service analysis (LOS) of the ramps and the ramp termini intersections by looking at the entire operation of the interchanges and the effects of vehicle queues at closely spaced intersections. Another discussion item was to refine the scope of the study area to be consistent with requirements for PA/ED documents. This will mean focusing on the key intersections for study. To provide a cohesive traffic report, the following key tasks must be completed when integrating the Synchro analysis into the traffic study: 1. As the Synchro Results Memorandum does not include the Opening Year 2020 analysis, two additional Synchro simulation models will be created to provide a complete analysis. The two models required are; 1) 2020 Opening Year Without Project, and 2) the 2020 Opening Year With Project scenarios. 2. The first draft traffic study was completed with traffic counts taken in years 2011 and 2012, whereas the Synchro Results Memorandum was conducted with traffic counts taken in 2013. Therefore, results can be inconsistent at locations where both of the analyses overlap. This will require recalculating the freeway volurnes using the new ramp volumes to develop a new set of volumes with "conserved flow" in which the volumes all balance. Iteris recommends re-running the freeway HCM LOS analyses 1 af 4 J/�COBS� using the balanced counts. This will provide data and result consistency throughout the whole report and will incorporate the new 2013 data. No additional new count and/or vehicle queue information is required or recommended because the additionai traffic counts and vehicle queue data taken for the Synchro analysis provide a good base to comptete the additional tasks. The 2020 Opening Year traffic volumes for the additional Synchro analysis will be extrapolated from the Existing and Future Year 2040 condition volumes, similar to the methodology used in the traffic study. Ta revise the freeway analyses, the freeway volumes for all scenarios will be post-processed using the new traffic counts from the Synchro Results Memorandum. The processes for developing traffic volumes for each scenario are already in place from the traffic study, therefore volume development will require relatively(ess effort as compared to the initial project scope. The proposed modification will affect all of the study scenarios: • Existing (AM and PM Peak Hours) • Opening Year 2020 Without Project (AM and PM Peak Hours) • Opening Year 2020 With Project(AM and PM Peak Hours) � Future Year 2040 Without Project (AM and PM Peak Hours) • Future Year 2040 With Project (AM and PM Peak Hours) In addition, the study area will be focused to include 15 intersections along the praposed Meats Avenue interchange, Katella Avenue and Lincoln Avenue/Nohl Ranch Road. The preliminary list of study intersections from prior work products was for initial scoping but the tinal draft will include only the 15 key intersection locations. The detailed scope of services is provided below. 1. SCOPE OF SERVICES Task 1.Opening Year 2020 Traffic Volume Development(Synchro Analysisj The Opening Year 2020 traffic volumes at the Katella Avenue, Tustin Street, and Santiago Boulevard interchanges will be extrapolated from the growth between the Existing condition and Year 2040.This is the same methodology used in the traffic study to project opening year traffic volume. Volumes wilf be developed for Opening Year 2020 Without Project (AM and PM peak hours) and Opening Year 2020 With Project(AM and PM peak hours)scenarios. The study intersections include: • SR-55 SB Off Ramp 8 Tustin Street • Lincoln Avenue&Tustin Street � SR-55 SB On Ramp 8 Tustin Street • Nohl Ranch Road 8�Santiago Boulevard � SR-55 Ramps&Santiago Boulevard • Katella Avenue &Tustin Street � Katella Avenue 8� SR-55 SB Off Ramp • Katella Avenue & Sacramento Street 2of4 fr � ��►caBs� Task 2.Opening Year 2020 Synchro Analysis The Opening Year 2020 Synchro model wili be devefoped using the volumes produced from Task 1. Analysis results will be summarized and incorporated into the traffic study. Task 3. Revise Freeway HCM Analysis Freeway traffic volumes for all five study scenarios (Existing, Opening Year 2020 Without Project, Opening Year 2020 With'Project, Future Year 2040 Without Project, and Future Year 2040 With Project) will be revised based on the new intersection traffic caunts taken for the Synchro analysis. Iteris will update the freeway volume post-processor to reflect the new traffic counts to generate freeway mainline segment, ramp diverge and merge, and weaving segment volumes using the combined OCTAM and OTAM methodology for freeway HCM analysis. Conservation of flow will be applied throughout the study corridor along SR 55. The freeway HCM analysis will be updated based on the revised freeway volumes. Task 4. Revise Ramp Intersection HCM and/or ICU Analysis The current traffic study contains 27 study intersections, of which nine study intersections were analyzed in greater detail using newer traffic counts in the Synchro study. The Synchro study contains HCM intersection analysis for the Existing, Future Year 2040 Without Project and Future Year 2040 With Project scenarios. The current traffic study resu(ts in the report will be extracted and replaced by the revised HCM analysis results from the Synchro study. The HCM results produced from Task 2 above will replace the Opening Year 2020 intersection results in the current traffic study. For the �emaining 19 study intersections the results will be unchanged from the original draft (except for Year 2020 which will be ALL new). Since the Synchro study only analyzed the nine intersections using the HCM intersection methodology, intersections that are under the City of Orange's jurisdiction will be reanalyzed using the new counts and post-processed volumes with the ICU methodology. These intersections include: • Lincoln Avenue &Tustin Street • Nohl Ranch Road 8� Santiago Boulevard • Katella Avenue &Tustin Street Task 5. Technical Memorandum and Results Iteris wil� update the traffic analysis based on the revised volumes and LOS results for both freeway and intersection study locations, and including the 2020 results. Iteris will insert new sections into the traffic repo�t to reflect the Synchro analysis results, including the additional Opening Year 2020 analysis. All figures and report text will be updated to reflect revised analysis results. This will require edits to nearly all of the tables and graphics in the report and to virtual[y every graphic and table with volumes and results. 2. COST ESTIMATE We estimate the professional staff time cost for integrating the Synchro analysis into the traffic study and for finalizing the PA/ED traffic study report to be $29,858.34. 3of4 J/�CO'BS � The cost breakdown per task is below. lteris: � Principal— 18 hours $ 4,410.00 • Transportation Engineer—40 hours $ 5,000.00 • Transportation Planner — 158 hours $ 18,170.00 • Travel Expenses 152.00 � Sub Total $27,732.00 Jacobs: � Project Manager—4 hours $ 1,126.84 • Project Engineer— 10 hours $ 999.50 Sub Total $ 2,126.34 Final Total 29,858.3 Please respond in writing to document approval of the item outlined in this request. Please call me at (909j 974-2702 if you have any questions regarding this request. Sincerely, Chao Chen Project Manager Attachments: • Change Order Request Form No. 3 • Iteris letter for Meats Ave Interchange Project—Additional Scope of Work Summary for Meats Ave Interchange Project 4of4 . . �. JAC06S Change Order Request No. 3 CHANGE ORDER REQUEST CLIENT: Ci r of Orange PROJECT NUMBER: W9X99900 PHASE: PAtED PROJECT NAME: MeatS AveJSR-SS lnterchange DESCRIPTION: 1) Addi6onal budget for two additional Synchro simulation models for Opening Year 2020 2} Additional budget for revising Freeway HCM analysis,and Ramp Intersection HCM andlor ICU Analysis 3)Additional budget for updating the tra�c report based on revised volumes and LOS�esults with focus on key intersection locations. JUSTIFICATION: 1 j Additional out of scope work will make the Opening 2020 year analysis methodology consistent with the the rest of the study,using Synchro results. 2)Additional out of scope work will help identify the purpose and need for the Meats Ave interchange. ORIGINATOR: Jacobs REGIUESTED BY: Jacobs Item Descri tion Hours Rate Ex ense TOTAL 1 Synchro Analysls Model(Ite�is) Prindpel 16 $245 $4,410.OQ Transportatlon Engineer 40 $125 $5,000.00 Transportatlon Planner 158 $115 $18,170.00 Trevet E�cpenses �{52,pp Total $27,732.00 ;2T,T32.00 2 Management of Additlonal Work(Jacobs) ProJect Maneger 4 $281.71 $1,126.84 Projed Englneer 10 �99.95 a899.50 Total 2,126.34 32.126.34 TOTAL BUDGET �Zg�g�,� ENGINEERING SCHEDULE IMPACT: nla DAYS REMARKS: CONSTRUCTION SCHEDULE IMPACT: n/a DAYS COST ENGINEER: DATE:/1�� � San oy JACOBS PROJECT MANACaER: DATE! L—��--/SG Chao Chen CLIENT REPRESEN7ATIVE: DATE: y � RanCy N uyen,Pro' t Manager Fortn G313f2 FOURTH AMENDMENT TO CONSULTANT SERVICES AGREEMENT This Fourth Amendment to Consultant Services Agreement (the "Fourth Amendment") is made and entered into as of , 2017, by and between the CITY OF ORANGE, a municipal corporation ("City"), and JACOBS ENGINEERING GROUP, INC., a California corporation ("Consultant"), with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement (Agreement No. AGR-5889) dated as of July 25, 2012, a First Amendment dated July 9, 2013 (the "First Amendment"), a Second Amendment dated January 10, 2014 (the "Second Amendment"), and a Third Amendment dated February 2, 2015 (the "Third Amendment"). The Original Agreement, the First Amendment, the Second Amendment, and the Third Amendment are incorporated herein by this reference and hereinafter referred to collectively as the "Agreement". B. The City and the Consultant desire to further amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: Section 1. Defined Terms. Except as otherwise defined herein, all quoted or capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. Sectiori 2. Revised Scope of Services. The Scope of Services, Exhibit "A" to the Original Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit "A" attached hereto and incorporated herein by this reference. Section 4. Compensation. The total not-to-exceed compensation set forth in Section 2 of the Original Agreement for the services to be rendered thereunder was the sum of ONE MILLION FOUR HUNDRED SEVEN THOUSAND NINE HUNDRED SIXTY ONE Dollars ($1,407,961.00). Section 2 of the Original Agreement is hereby amended to provide for an increase of SEVEN THOUSAND FIVE HUNDRED EIGHTY FIVE AND NO/100 DOLLARS ($7,585.00) in the total not-to-exceed compensation such that the Consultant's total compensation under the Original Agreement, as amended by this First Amendment. Section 2 of the Original Agreement is hereby amended to provide for an increase of TWENTY FOUR THOUSAND FOUR HUNDRED FORTY EIGHT AND 88/100 DOLLARS ($24,448.88) in the total not-to-exceed compensation such that the Consultant's total compensation under the Original Agreement, as amended by this Second Amendment. Section 2 of the Original Agreement is hereby amended to provide for an increase of TWENTY NINE THOUSAND EIGHT HUNDRED FIFTY EIGHT AND 34/100 DOLLARS ($29,858.34) in the total not-to-exceed compensation such that the Consultant's total compensation under the Original Agreement, as amended by this Third Amendment. Section 2 of the Original Agreement is hereby amended to provide for an increase of ONE HUNDRED TWENTY THOUSAND AND NO/100 DOLLARS ($120,000) in the total not-to-exceed compensation such that the Consultant's total compensation under the Original Agreement, as amended by this Fourth Amendment shall not exceed ONE MILLION FIVE HiJNDRED EIGHTY NINE THOUSAND EIGHT HUNDRED FIFTY THREE AND 22/100 DOLLARS ($1,589,853.22) without the prior authorization of the City. Section 5. Integration. This Fourth Amendment, the agreements specifically refened to herein, and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein or incidental hereto, and supersede all negotiations with respect to the subject matter hereof. This Fourth Amendment amends, as set forth herein, the Original Agreement and, except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Fourth Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this Fourth Amendment shall control and govern the rights and obligations of the parties. IN WITNESS WHEREOF, the parties hereto have caused this Fourth Amendment to Agreement to be executed on the dates above. "CONSULTANT" "CITY" JACOBS ENGINEERING GROUP, INC., CITY OF ORANGE, a municipal corparation a California Corporation �BY� By: Printed Name: Teresa E. Smith Mayor of the City of Orange Title: APPROVED AS TO FORM: � :� By: Printed Name: Title: City Attorney *NOTE: If CONSULTANT is a corporation, the Ciry reqacires the following signata�re(s): -- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretc�ry, the Chief Finc�ncial Officer, the Treasurer, an Assistant Secretc�ry or an Assistant Treasccrer. If only one corporate officer exists or one corpornte officer holcls more than one corporate office,please so indicate. OR -- The corporate officer named in n corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolcction, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 2