SR - - PURCHASE REPLACEMENT WATER METERS AS NEEDED FY 2017-20181. SUBJECT
Purchase replacement water meters from Neptune Technology Group on a sole source "as
needed" basis for FY 2017/2018.
2. SUMMARY
Authorize the purchase of Neptune water meters for replacement purposes in an amount not to
exceed $120,000.
13. RECOMMENDED ACTION
Approve the purchase of Neptune water meters on an "as needed" basis from Neptune
Technology Group in an amount not to exceed $120,000.
14. FISCAL IMPACT
Funds are available to cover the cost of the purchases as follows:
600.8041.55470.00000 Meters
$120,000
15. STRATEGIC PLAN GOAL(S)
1 Provide for a safe community:
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
2. Be a fiscally healthy community:
d. Effectively manage and develop City assets.
3. Provide outstanding public service:
b. Provide facilities and services to meet customer expectations.
ITEM 3 • 1 1
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6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial and institutional
uses.
17. DISCUSSION and BACKGROUND I
The Water Division has been using Neptune water meters and hand -held water meter reading
devices for the past eighteen years. Neptune products have proven themselves dependable and
have improved data collection speed and accuracy. These products have also facilitated data
transfer to the water billing system. In 1999, after five successful years of using Neptune
products, the Division reviewed and researched all available hand -held meter - reading devices on
the market and determined that Neptune continued to provide the most value for our investment.
In 2005, the Division revisited the options available for hand -held meter - reading devices and
remote read meters and again found Neptune to be the most cost effective.
Neptune Technology Group products, including their water meters, remote read water meters,
hand -held meter - reading equipment, and related software are proprietary. Neptune Technology
Group uses specific data collection and transfer software and technology unique to its own
specific applications. In order to ensure continued data collection compatibility for ongoing
meter - reading operations, the City purchases Neptune meters exclusively. With approximately
35,000 meters in the system, the Water Division has a continued ongoing need to replace meters
as they break, become stuck, or need to be upgraded with more efficient radio read meters as
water projects or developments are constructed. The City has found that the most cost effective
method for purchasing meters in volume is directly from Neptune Technology Group. In the
summer of 2006, Neptune Technology Group agreed to provide the Division with their products
directly without going through a distributor, thereby providing the most cost efficient method of
obtaining Neptune products. It is for these reasons that the Water Division is requesting this
sole source purchase of water meters from Neptune Technology Group. The Division will
continue to monitor both cost and alternative available products to ensure that we are getting the
best possible product and value available.
8. ATTACHMENTS
. None
ITEM
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