SR - - APPROPRIATION OF REVENUES1. SUBJECT
Appropriation of revenue and associated expenditures for Community Garden plot leases and
sports field maintenance.
2. SUMMARY
Revenues which were collected for Community Garden plots and maintenance projects at various
parks need to be appropriated.
3. RECOMMENDED ACTION
1.) Authorize the appropriation of $3,450 from the General Fund unreserved fund balance to
expenditure account number 100.7001.51700.20227 (Garden Plots); and
2.) Authorize the appropriation of $8,278.50 from revenue account 100.7001.42480.00000
(User Group Maintenance Fees) to expenditure account number 100.7022.51700.00000
(Contractual Services).
4. FISCAL IMPACT
Upon appropriation, funds will be available to cover the cost of Community Garden and sports
field maintenance as follows:
100.7001.51700.20227 (Garden Plots) $3,450.00
100.7022.51700.00000 (Contractual Services) $8,278.50
TOTAL $11 ,728.50
ITEM 3• a- 1 2/14/2017
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community
a. Refurbish, maintain, develop and /or expand public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City
residents.
7. DISCUSSION and BACKGROUND
Community Garden Lease Revenue
Annual lease revenue of $75 per plot for garden plots leased by community members pays for the
cost of utilities, infrastructure and repairs to the Garden. Lease revenue of $3,450 was collected
in FYI and will need to be appropriated to the appropriate expenditure account for maintenance
of the Community Garden.
Sports Field Maintenance Reimbursement
Youth sports groups participate in funding repair and renovation of sports fields they use based
on significant wear that occurs as a result of repetitive use. The Community Services Department
developed a cooperative program with the user groups to fund annual maintenance and
renovation. User groups reimburse the City based on a formula for use of multi -use fields or
actual amounts for work performed on a single -user field. The City uses the funds to prosecute
renovation work to bring fields up to City standard after each season through a vendor on
contract with the City. This process allows for equitable contributions by user groups and allows
for Community Services staff to properly manage and approve all work being done on City sports
fields to ensure that the work is performed to City standards and results in a safe playing surface
for all users.
A total of $8,278.50 was received from the youth sports groups and is available to be
appropriated for sports field maintenance related to the high impact and /or repetitive use by the
user groups at McPherson Athletic Facility and El Modena Parks.
Summary of Revenue Sources
ITEM 2 2/14/2017
The total appropriation request is $11,728.50. A summary of revenue received is listed below:
Revenue Source Total Collected Location
South Sunrise Little League $6,240.00 McPherson Athletic Facility
Orange Lutheran High School $1,038.50 El Modena Park
Garden Plot Lease and Deposits $3,450.00 Community Garden
TOTAL $11,728.50
18. ATTACHMENTS
None
ITEM 3 2/14/2017