SR - AGR-6379 - RESERVOIR 2 PAVING PROJECT1. SUBJECT
Final Contract Change Order for Agreement No. 6379, Bid No. 156 -45; Reservoir 2 Paving
Project (W -675).
2. SUMMARY
The Final Contract Change Order authorizes payment for extra work completed at an agreed
upon lump sum price. The total cost for this change order is $12,186.
3. RECOMMENDED ACTION
1) Authorize the appropriation of $12,186 from the water fund unreserved fund balance to
Account No. 600.8041.53830.00000, Asphalt Products.
2) Approve Final Contract Change Order in the amount of $12,186 to Hardy & Harper, Inc. for
additional cost.
4. FISCAL IMPACT
Upon additional appropriation, funds will be available to cover the total cost of the project as
follows:
600.8041.53830.00000 Asphalt Products $ 12,186
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community:
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
2. Be a fiscally healthy community:
d. Effectively manage and develop City assets.
4. Provide outstanding public service;
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems that meet
theneeds of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial and institutional uses.
7. DISCUSSION and BACKGROUND
Reservoir 2 has an existing 2" asphalt surface that was constructed in 1958 and has been
deteriorating over the years. Visible cracks and settlement are observed throughout the site. To
better protect the reservoir site and provide a drivable surface for maintenance vehicles, the
Water Division is proposing to replace the existing asphalt surface with a thicker paving section.
The site will also be re- graded to improve the drainage pattern.
The scope of work for this project includes the installation of 3" asphalt concrete over 4"
aggregate base, 8" AC curb around the site perimeter, and adjustment of utility valves to grade.
The contract was awarded to Hardy & Harper, Inc. in the amount of $105,361. Construction
began on October 25, 2016 and is completed.
Due to proximity of the jobsite to ChildTime (childcare) and to minimize asphalt fumes, the City
agreed to Childtime's request to perform the paving work on two Saturdays. In addition, the City
slurry sealed Childtime's parking lot adjacent to the reservoir easement driveway, raised a buried
manhole and additional cost for extra tonnage of AC and Aggregate Base for a total amount of
$12,186.
The original contract amount is $105,361. This Final Contract Change Order in the amount of
$12,186, represents an 11.57% increase from the original amount. This brings the total contract
amount to $117,547.
8. ATTACHMENTS
• Contract Change Order 41 -Final
ITEM 1/10/17
CITY COUNCIL MINUTES JANUARY 10, 2017
3. CONSENT CALENDAR (Continued)
CONTRACTS
3.9 Approval of a contract with Turboscape, Inc. for annual and as needed replenishment
of certified playground wood chips for park tot lots. (A2100.0; AGR -6441)
ACTION: Approved contract with Turboscape, Inc. in the amount not to exceed $150,000;
and authorized the Mayor and City Clerk to execute on behalf of the City.
3.10 Final Contract Change Order for Agreement No. 6379, Bid No. 156 -45; Reservoir 2
Paving Project (W -675). (A2100.0; AGR -6379)
ACTION: 1) Authorized the appropriation of $12,186 from the water fund unreserved fund
balance to Account No. 600.8041.53830.00000, Asphalt Products; and 2) Approved Final
Contract Change Order in the amount of $12,186 to Hardy & Harper, Inc. for additional
cost.
3.11 Final Acceptance of Bid No. 156 -47; Collins Avenue Storm Drain Improvement
Project performed by Grbcon, Inc.; and authorization to file the Notice of Completion
with the County Recorder. (No staff report required.)
ACTION: Accepted public work improvements, authorized release of SureTec Insurance
Company of Texas Bond No. 4409025 in the amount of $234,530.00 to the contractor on
said job; and authorized the Mayor and City Clerk to execute the Notice of Completion.
QUITCLAIMS
3.12 Quitclaim of an old Santa Ana Irrigation Company (S.A.V.I.) easement at 2935 E.
Walnut Avenue. (D4000.0)
ACTION: Authorized the Mayor and City Clerk to execute a Quitclaim Deed to the
property owner, GS Home Services, LLC, for the S.A.V.I. easement located at 2935 E.
Walnut Avenue.
REPORTS
3.13 Request to reclassify several Library Page and Library Clerk positions. (C2500.I)
ACTION: 1) Approved the reclassification of a full -time Library Page position as a full -
time Library Clerk position; 2) Approved the reclassification of a 20 -hour Library Clerk
position to a 20 -hour Library Page position; and 3) Approved the reclassification of a 19-
hour Library Clerk position to a 19 -hour Library Page position.
PAGE 6