SR - BID-167-19 - ADVERTISE BIDS LEFT TURN PHASING SIGNAL MODIFICATION COLLINS AVE & BATAVIA ST AND CHAPMAN AVE & CANNON ST
1. SUBJECT
Bid No. 167 -19; Approval of plans and specifications, and request authorization to advertise for
bids two (2) Federal Highway Safety Improvement Program (HSIP) Left -Turn Phasing Signal
Modification Projects 1) Collins Avenue at Batavia Street; and 2) Chapman Avenue at Cannon
Street.
2. SUMMARY
The plans and specifications for the construction of two (2) HSIP projects 1) Collins Avenue at
Batavia Street; and 2) Chapman Avenue at Cannon Street have been completed. The project is
ready to be advertised for bids. The total estimated construction cost including contingencies and
construction engineering for the two projects combined is $545,000.
13. RECOMMENDED ACTION I
Approve the plans and specifications, and authorize advertising for bids the HSIP Left -Turn
Phasing Signal Modification projects: 1) Collins Avenue at Batavia Street; and 2) Chapman
Avenue at Cannon Street.
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program in the following accounts:
550.5032.56100.30027
HSIP6 Batavia and Collins
$250,900
263.5032.56100.30027
Measure M2 Batavia and Collins
27,900
550.5032.56100.30028
HSIP6 Chapman and Cannon
243,400
263.5032.56100.30028
Measure M2 Chapman and Cannon
27,100
Total $549,300
5. STRATEGIC PLAN(S)
lb. Provide for a safe community — Provide and maintain infrastructure necessary to ensure the
safety of the public.
3d. Enhance and promote quality of life in the community - Maintain and improve multi -modal
transportation throughout the City.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance
public safety and improve circulation.
Policy 3.3: Continue to design, install, and maintain signals, signage, streetlights, and traffic
control devices within rights -of -way.
7. DISCUSSION and BACKGROUND
The traffic signal modification on Collins Avenue at Batavia Street will provide protected left -
turn phasing for both the north -south and east -west approaches. On Chapman Avenue at Cannon
Street, the protected left -turn phasing for the north -south approach will provide protected left
turns on all approaches.
The two projects were approved for funding under Cycle 6 of the Federal Highway Safety
Improvement Program (HSIP). HSIP provides a maximum of 90% reimbursement for eligible
project costs, while the local agency contributes the remaining 10 %. The purpose of the program
is to reduce traffic fatalities and injuries on public roads by implementing infrastructure - related
highway safety improvements. The addition of left -turn phasing will also improve the
operational efficiency by assigning through and left -turn movements through the intersection,
and enhance pedestrian safety.
Stantec Consulting Services, Inc. has completed the preparation of plans, specifications, and
estimates for the projects. The total estimated construction cost for the two projects including
contingencies and construction engineering is $545,000, while the available construction funds
are $549,300. The two projects are combined into one bid package to take advantage of the
economies of scale, and ease of construction coordination with one contractor.
The scope of work, in general, includes removal of existing and replacement with new signal
poles, mast arms, luminaries (safety lighting), signal head indications, electrical service,
illuminated street name signs, and concrete foundation; relocation of signal controller cabinet,
and battery back -up system; installation of emergency vehicle preemption (EVP), new conduits
and conductors; and construction of ADA compliant sidewalk access ramps. The work also
includes pavement restriping on Batavia Street to provide left -turn lanes for the protected left -
turn phasing. The new striping layout was designed to minimize impact on existing on- street
parking, and will result to a net loss of only one parking stall.
The projects are categorically exempt from the provisions of the 2016 CEQA Guidelines under
Article 19. "Categorical Exemptions ", Section 15301 "Existing Facilities ", classifies this project
as Class 1 (b) "Existing highways and streets... ". The categorical exemption applies to the
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project because the installation of the protected left -turn phase is for safety and involves
negligible or no expansion of the arterials' existing use. The Notice of Exemption has been filed
with the County of Orange.
The project will be advertised for bids upon receipt of Caltrans' approval of the Request for
Authorization for Construction (E76) required per program guidelines. The E76 approval is
anticipated by the end of February 2017. Construction is expected to be completed in the
summer of 2017.
8. ATTACHMENTS
• Location Maps
• Plans, Specifications and Cost Estimates are available for review at the Public Works Dept.
JD /j f: ml:pt
Enclosures
E. Approve PSE Bid 167 -19 HSIP Projects Collins- Batavia and Chapman- Cannon
N:/ PublicWorks /ADMIN /PThen/TrafficCouncilItems /2017 Reports /January]
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CITY COUNCIL MINUTES JANUARY 10, 2017
3. CONSENT CALENDAR (Continued)
BIDS
3.5 Bid No. 167 -19; Approval of plans and specifications, and request authorization to
advertise for bids — two (2) Federal Highway Safety Improvement Program (HSIP)
Left -Turn Phasing Signal Modification Projects: 1) Collins Avenue at Batavia Street;
and 2) Chapman Avenue at Cannon Street. (S4000.0)
ACTION: Approved the plans and specifications, and authorized advertising for bids the
HSIP Left-Turn Phasing Signal Modification projects: 1) Collins Avenue at Batavia Street;
and 2) Chapman Avenue at Cannon Street.
3.6 Bid No. 167 -21; Approval of plans and specifications, and request authorization to
advertise for bids for construction of Orangewood Avenue and Katella Avenue Water
Quality Storm Drain Improvements, FY 2016 -2017 (D -172). (C2500.M.17)
ACTION: Approved plans and specifications and authorized advertising for bids for
Orangewood Avenue and Katella Avenue Water Quality Storm Drain Improvements, FY
2016 -2017 (D -172).
3.7 Bid No. 167 -24; Approval of plans and specifications, and request authorization to
advertise for bids for Community Development Block Grant (CDBG) Americans with
Disabilities Act (ADA) Wheelchair Access Ramps at Various Locations Project for
Fiscal Year 2017 (FY17). (S4000.S.3.2)
ACTION: Approved plans and specifications and authorized advertising for bids for the
(FY17) CDBG ADA Wheelchair Access Ramps at Various Locations.
3.8 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Christian Suarez
b. Catherine Delligatta
c. Julia Beam
d. Rafael Salgado
ACTION: Denied Claim(s) for damages and referred to City Attorney and Adjuster.
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