SR - AGR-6438 - YORBA PARK RENOVATION PROJECT1. SUBJECT
Yorba Park Renovation Project
2. SUMMARY
Due to settlement caused by the former landfill at Yorba Park, the 8.5 acre site needs to be
renovated. The project is comprised of four phases which include grading, replacement of the
vapor extraction system (to be completed by the County of Orange), park re- establishment, and
as funding is available replacement of the restroom/storage building. County of Orange
settlement fees and insurance payments received last year need to be appropriated to the project,
as well as adoption of an Addendum to the previously- approved Mitigated Negative Declaration
(MND) is required for California Environmental Quality Act (CEQA) compliance. In accordance
with approval of the Yorba Park Renovation Project, it is recommended the City Council award
Phase I, Yorba Park Grading Project, to C.H.I. Construction.
3. RECOMMENDED ACTION
1. Approve and adopt the Addendum to previously- approved MND No. ENV 1674 -01;
2. Authorized the transfer of $765,260 from the unreserved fund balance of the General
Fund to the Capital Projects Fund (500);
3. Authorize the appropriation of $765,260 from the unreserved fund balance of the Capital
Projects Fund (500) to account 500.5011.56020.20135; and
4. Accept the bid withdraw request from the apparent low bidder, El Camino Asphalt
Paving Corp., and award the contract for Bid No. 167 -05, SP -3960, Yorba Park Grading
Project in the amount not to exceed $424,732 to the next lowest responsible bidder,
C.H.I. Construction, and authorize the Mayor and City Clerk to execute on behalf of the
City.
4. FISCAL IMPACT
Sufficient funds are available in the unreserved fund balance of the General Fund to support the
requested appropriation. Upon approval of the recommended actions, sufficient funds will also
be available in the Capital Projects Fund to support the requested appropriation.
Upon approval of the requested appropriation funds will be available to cover the cost of the
grading contract as follows:
500.5011.56020.20135 ( Yorba Park) $424,732
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
3. Enhance and promote quality of life in the Community.
a. Refurbish, maintain, develop and/or expand public use places and spaces.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance public safety and
improve circulation.
Policy 3.1 Continue to maintain and repair sidewalks and pavement surfaces on public rights -of-
way.
Goal 5.0 Provide recreational facilities and programs that adequately serve the needs of
residents.
Policy 5.1 Maintain existing City parks at levels that provide maximum recreational benefit to
City residents.
7. DISCUSSION and BACKGROUND
Background
In early July, staff from the City and the County of Orange (County) met to coordinate
improvement efforts at Yorba Park. The meeting focused on moving forward with
implementation of improvements outlined in the November 2015 Settlement Agreement. Per the
Settlement Agreement, the City is required to level and grade the property to achieve proper
drainage for the landfill site (Phase I). At the completion of that effort, the County is required to
replace the aging vapor extraction and monitoring system (Phase II). Also per the Settlement
Agreement, the County is assuming responsibility for oversight and management of the methane
monitoring system.
The City's grading portion of the project is significant and requires demolition and leveling of
almost the entire park site. In conjunction with the grading, the contractor will be reconstructing
approximately 50% of the parking lot as well as installing solar lighting for the parking lot. At
the conclusion of the grading work and installation of the vapor system the park site will
essentially be cleared. As such, we are taking the opportunity to evaluate options to significantly
improve the park to be more attractive and functional while still being cognitive of the
operational challenges of a park located on a closed landfill.
Phase III -Park Re- Establishment, will include all new irrigation, turf and shrub establishment;
installation of a new flag pole, new trash receptacles, as well as new fencing, watering stations
and benches for the dog park. These amenities replace the existing amenities with two
enhancements; one, adding drought tolerant shrub plantings strategically placed to improve the
aesthetic experience while both visiting and driving by the park; and two, expanding the dog
park from 2 acres to 2.4 acres to allow for a center fence in the large dog area for improved turf
management. The new gated center fence line will allow half of the large dog area to be closed
off, allowing turf to recover or for maintenance purposes during time of turf renovation, while
allowing the other half to remain open. A site improvement plan is attached for reference. The
site improvement plan also includes the following add - alternate amenities, which will be
considered as funding is available: decomposed granite path for access to the Santiago Creek
Bike Trail, new picnic tables in the passive park area, additional benches and small shade
canopies in the dog park, black vinyl coating for the dog park fencing, and trees in both the
passive area and within the dog park. Other add - alternate items for consideration if funding is
available, however not represented on the attached site improvement plan, include portable dog
exercise equipment, and a sod installation verses stolon alternative for the dog park area to allow
the dog park to re -open approximately 12 weeks before the remainder of the park. Phase IV, to
be considered if funding is available, is the demolition of the existing restroom building and
installation of a new restroom with storage. Construction documents are currently being
developed for Park Re- establishment and Restroom Replacement. These phases are anticipated
to be bid in early spring 2017.
California Environmental Quality Act (CEQA)
The City has prepared an Addendum to previously- approved MND No. ENV 1674 -01 in
compliance with CEQA. The Addendum analyzes the environmental impacts associated with the
proposed modifications, which required minor revisions to the aesthetics, air quality, hazards and
hazardous materials, noise, traffic, and parking analyses. The analyses concluded that the
proposed modifications will not result in any new impacts or increase the severity of impacts
beyond those previously disclosed in the previously- approved MND (which was adopted by the
City Council in December 2003). The existing regulations and mitigation measures listed in the
previously- approved MND ensure that impacts resulting from the project modifications remain
at less than significant levels. Therefore, nothing further is required or warranted for CEQA
compliance. The City Council is being asked to review the information presented and to approve
and adopt the Addendum as step one in moving forward with this project.
Fundin
The City's basic preliminary cost estimate for the project is $1.97 million. The additional list of
add - alternate items is estimated at $557,212. Combined, the estimated total project cost,
including contingency, is $2.5 million. Funding currently available for the project includes the
County settlement fee ($250,000) and insurance payment ($515,260) received in 2015. Upon
approval of the recommended actions, these monies will be appropriated to the Yorba Park
renovation project. In addition, previous Fund 500 monies already allocated to Yorba Park in the
amount of $229,000 provide for a total of $994,260. Staff is actively evaluating other available
sources to close the $970,804 to $1.53 million gap. Park Acquisition Funds could be available
for this project. The gap will need to be identified upon award of Phase III - Park Re-
Establishment, anticipated in spring 2017. The cost analysis is detailed below.
PROJECT COMPONENTS
Estimated Cost
Grading / Parking Lot
$425,000
Park Re- Establishment
$229,000
Design, Environmental, Site work and Contingency
$415,942
Irrigation
$534,668
Turf and shrub establishment
$381,882
Dog Park
$207,572
Sub -Total
$1,965,064
Add Alternates
DG path to bike trail
$36,713
Picnic tables and benches
$33,760
Benches with shade
$35,925
24 inch box trees
$6,900
Dog exercise equipment
$5,000
New Restroom with storage
$280,000
Sod for dog park area (includes deletion of solons)
$78,408
Black vinyl fence coating
$80,506
Sub -Total
$557,212
ESTIMATED PROJECT TOTAL WITH ADD - ALTERNATES
$2,522,276
AVAILABLE FUNDING (as of October 2016)
Yorba Park Settlement Revenue
$765,260
500 - 5011 -56020 -20135 (Yorba Park Building Improvements)
$229,000
TOTAL
$994,260
Phase I — Yorba Park Grading Proiect
Soil import of approximately 7,000 cubic yards is needed to fill the low spots and regrade the site
to provide positive drainage. The grading scope of work also consists of, but is not limited to,
site clearing and grubbing, adjustment or replacement of the existing fence along Chapman Ave.,
removal and replacement of approximately 50% of the asphalt concrete parking lot, install of a
drainage inlet, install solar LED parking lot lighting, curb and gutter and sidewalk replacement
along Chapman Ave, and removal of the existing old tot lot base currently in the dog park.
The bid solicitation was advertised on October 13, 2016 for a period of four weeks, and bids
were opened on November 10, 2016. Eight bids received are as follows:
1) El Camino Asphalt Paving Corp., Orange ........................... $ 327,520
2) C.H.I. Construction, Anaheim ........... ............................... $ 386,120
3) United Engineering and Construction, Inc., Glendale ......... $ 408,264
ITEM 4 12/13/16
Printed on Recycled Paper
4) M.K. Construction, Orange ................... ............................... $ 435,859
5) HYM Engineering, Inc., Buena Park .... ............................... $ 454,795
6) Earth Construction & Mining, Garden Grove ...................... $ 497,600
7) Crew, Inc., Rancho Dominguez ............ ............................... $ 632,834
8) Excel Paving Company, Long Beach .... ............................... $ 689,580
The low bidder, El Camino Asphalt Paving Corp. requested to withdraw their bid. After review
of the request it was determined acceptance of the withdrawal is in the City's best interest. It is
recommended the City Council award a contract for Bid No. 167 -05, SP -3960; Yorba Park
Grading Project in the amount of $386,120, plus a 10% contingency of $38,612 for a total not
exceed amount of $424,732 to C.H.I. Construction as the next lowest responsible bidder. C.H.I.
submitted a complete bid package and received acceptable reference checks. Phase I
Construction is scheduled to begin in January 2017 and is expected to be completed within forty -
five calendar days barring any weather delays.
Conclusion
Grading is Phase I of the needed improvements planned for Yorba Park. The County is finalizing
construction documents for Phase II — Vapor Extraction System replacement. Construction
documents are being developed for Phase III — Park Re- Establishment and Phase IV — Restroom
Replacement. The Community Services and Public Works Departments are working closely with
the County to coordinate efforts to minimize the park closure and ensure a smooth and
continuous flow of work. It is anticipated the park will be closed for eight to ten months to
complete all phases of work. Community Services has met with the Orange Dog Park
Association to notify them of the project, the closure, and to seek input on the redesign. The
Association has expressed their support for the project. A letter to residents surrounding Yorba
Park notifying them of the project and tonight's agenda item was mailed the first week of
December.
8. ATTACHMENTS
• Site improvement plan
• Addendum to previously- approved MND No. ENV 1674 -01
• Bid Abstract for Phase I — Yorba Park Grading Project
ITEM 5 12/13/16
O Printed on Recycled Paper