SR - - PURCHASE 11 VEHICLES FROM FORD OF ORANGE FOR FIVE DEPARTMENTS - VEHICLE PURCHASE1. SUBJECT
Purchase of eleven miscellaneous service vehicles from Ford of Orange for five different City
Departments in the amount of $347,441.
2. SUMMARY
Purchase of eleven vehicles from Ford of Orange, located in Orange, CA through a Cooperative
Purchasing Agreement (CPA). These vehicles are for Community Services, Community
Development, Finance, Human Resources, Public Works Departments.
3. RECOMMENDED ACTION
Authorize the purchase of two C -Max Hybrids, two Ford Explorers, one Ford Escape, three
half -ton service trucks, two 1 -ton service body trucks and one cab - chassis vehicle from Ford
of Orange for the amount of $347,441.
2. Authorize the City Manager to surplus the replaced vehicles.
14. FISCAL IMPACT
Funds are currently allocated for these vehicles in the following account:
720.5023.55212.00000 Motor Vehicle Replacements $ 347,441
1 5. STRATEGIC PLAN GOAL(S)
Ia. Provide for a safe community — Provide staffing and resources to deliver services that
ensure public safety.
2a. Be a fiscally healthy community — Expend fiscal resources responsibly.
ITEM 3. 1 12/13/16
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 2.0 Protect air, water, and energy resources from pollution and
overuse.
Policy 2.10: Work toward replacing existing City vehicles with ultra low or zero emission
vehicles. At a minimum, new City vehicles shall be low emission vehicles as defined by the
California Air Resources Board, except if certain vehicle types are not available in the marketplace.
Public safety vehicles are exempted from this requirement.
7. DISCUSSION and BACKGROUND
After review of the current vehicle replacement list, it was determined that eleven vehicles could
be replaced using a CPA. These vehicles are on the approved vehicle replacement list in the FY
17.
• Two Ford C -Max Hybrids for the Finance Department and the Human Resources Department,
Risk Management Division.
• One Ford Escape for the Community Development Department.
• Two Ford Explorers for the Public Works Department
• Two one -ton service body trucks for Community Services Department and the Public Works
Department.
• Three Ford F -150 Pickups for the Community Services Department
• One Ford F -450, Cab and Chassis for the Community Services Department
Vehicles being replaced were originally purchased from 1997 through 2003.
The above eleven vehicles have been identified for replacement due to their high usage, high
mileage, and increased repair costs. They are becoming difficult to keep operational and require
additional oversight, attention, and maintenance.
In conjunction with the Finance Department, the purchase of the eleven vehicles will be completed
using a CPA with Irvine Ranch Water District, the City of La Verne, the City of Newport Beach
and the County of San Diego. These purchase orders were issued to Ford of Orange within the last
twelve months and are on file along with the bids in the City Clerk's Office. There are no additional
costs or surcharges to be paid by the City of Orange to participate in this agreement.
Ford of Orange is located in the City of Orange and qualifies for the "Local Bidder Preference ".
Section 3.08.250 of the Orange Municipal Code provides that local bidders shall be granted a sales
tax preference of one percent of the amount of that portion of the bid amount which is subject to
sales tax (Ord. 12 -99).
In addition to the purchase of these vehicles, safety lighting and some communications outfitting
is needed. The Public Works, Fleet Services Division will complete the required outfitting.
Additional funds have been set aside within the budget to meet any standard outfitting needs.
ITEM 2 12/13/16
The vehicles to be replaced with new are noted below:
- Community Development:
o Code Enforcement
1347
- Community Services:
o Parks Division
741; 1149; 1151; 1388; 1414
- Department of Public Works:
o Maintenance Division
1158; 1175
o Water Division
Decision Package, one vehicle added to the Fleet
- Finance Department:
o Purchasing
1285
- Human Resources
o Risk Management
1174
8. ATTACHMENTS
• Bid Abstract
• Bids on file in the City Clerk's Office