SR - - ADVERTISE BIDS BRIDGE PREVENTIVE MAINTENANCE PROJECTCity of Orange
Community Development Department
Memo
To: Honorable Mayor and City Council Members
From: Jennifer Le, Principal Planner
Date: November 3, 2016
Re: City Bridge Maintenance Project
Initial Study (IS) and Mitigated Negative Declaration (MND) No. ENV 1849 -16
Transmittal of State Clearinghouse Comment Letter Received After the Close of the
Public Review Period
Attached is a letter from the State Clearinghouse regarding MND No. ENV 1849 -16 for the
City's Bridge Maintenance Project. This letter was received after the public review period,
on October 24, 2016. The letter acknowledges receipt of the MND and states that no State
agencies transmitted comments on the MND by the deadline. It is being forwarded to the
City Council for the record. Given that the letter transmits no State comments, no response is
necessary from the City. The comment letter will be incorporated into the Final IS /MND.
Attachment: State Clearinghouse Letter, dated October 18, 2016
ITEM: DATE OF MEETING:
1. SUBJECT
Bid No. 167 -16; Approval of plans and specifications, and authorization to advertise for bids for
the Bridge Preventive Maintenance Project (SP- 3880).
2. SUMMARY
Plans and specifications have been completed for the Bridge Preventive Maintenance Project.
The project is ready to be advertised for bids. The Engineer's construction estimate is
$1,300,000 including 10% contingencies and construction management cost.
A Mitigated Negative Declaration (MND) has been prepared for CEQA compliance. The
Council is being asked to review, consider, and adopt the MND.
3. RECOMMENDED ACTION
1. Approve MND No. ENV 1849 -16, including the associated Mitigation Monitoring and
Reporting Program.
2. Approve plans and specifications and authorize advertising for bids for the Bridge Preventive
Maintenance Project.
4. FISCAL IMPACT
Funds are budgeted and available in the following accounts:
272.5011.56670.13816 Gas Tax: Structural Evaluation of City Bridges $ 76,077
550.5011.56670.13816 BPMP: Structural Evaluation of City Bridges $ 723,804
Total $ 799,881
After bids are received and opened and the actual cost is known, staff will make recommendation
to the City Council identifying additional funding sources or a reduction in the scope of work.
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -
of -way.
7. DISCUSSION and BACKGROUND
The City owns and maintains fourteen bridges that cross the Santa Ana River, Santiago Creek
Channel, or Collins Channel. These City bridges are listed on the National Bridge Inventory and
therefore they get inspected by Caltrans on biannual basis. During the inspection performed by
Caltrans in 2011, it was noted that eight of the fourteen bridges required certain maintenance
efforts such as fixing minor concrete spalls and cracks, chaining, and cleaning and sealing the
bridge decks with Methacrylate.
The eight bridges requiring maintenance work are located as follows:
1) Tustin Street Bridge over Santiago Creek
2) Memory Lane Bridge over Santa Ana River
3) Katella Avenue Bridge over Santa Ana River
4) Orangewood Avenue Bridge over Santa Ana River
5) Taft Avenue Bridge over Santa Ana River
6) Chapman Avenue Bridge over Santa Ana River
7) Chapman Avenue Bridge over Santiago Creek Channel
8) Glassell St Bridge over Santiago Creek Channel
Work will require lane closures and traffic control on affected City streets as well as the
temporary detouring of bicyclists using the Santa Ana River Trail. DPW staff does not expect
any impact to homeless people that have camped along Santa Ana River but will work with our
Police Department to relocate them if necessary. In addition, project implementation will require
coordination and encroachment permits from the Cities of Santa Ana and Anaheim and the
County of Orange/ Orange County Flood Control District.
The City has prepared MND No. ENV 1849 -16, a study that analyzes the project's potential for
creating physical environmental impacts, in compliance with the CEQA. The MND concludes
that the project will not have a significant adverse effect on the environment, with the
implementation of mitigation measures relating to construction air quality, biological resources,
construction - related erosion, and construction water quality. Mitigation measures include
implementing dust control measures during construction, standard construction water quality
BMP's, and avoiding impacts to sensitive species that occupy the bridges, including bats and
nesting birds. The identified measures ensure that significant impacts resulting from the project
are reduced to less than significant levels.
The City Council is being asked to review and consider the information presented in the MND
prior to rendering a decision on the project. The Notice of Intent (NOI) announcing the
availability of the MND for public review was filed with the Orange County Clerk, posted
onsite, and mailed to all property owners and tenants within 300 -feet of the project limits. The
Notice of Completion (NOC) and MND were also mailed to the State Clearinghouse for review
by State agencies. The NOI was also published in the Orange City News on September 14, 2016.
The MND was made available to the public at Orange City Hall (Office of the City Clerk and the
Community Development Department), the Main Library and History Center, and on the City's
website. The 30 -day review period ran from September 15, 2016 through October 17, 2016.
Comments received during the review period and responses to comments are attached for City
Council consideration.
Funding for this project was obtained from the Federal Bridge Preventive Maintenance Program
which pays for 88.53% of the project cost. Staff hired Michael Baker International to prepare
design plans and specifications for the project and the project is ready for advertising.
The Engineer's estimate is $1,300,000 which exceeds the budgeted amount. The main reason for
being above budget is that upon close examination, our Structural Engineer recommended the
use of polyester concrete in lieu of Methacrylate which was recommended in the Caltrans report.
This more effective rehabilitation process added over $400,000 to the cost of project. After bids
are received and opened and the actual cost is known, staff will make recommendation to the
City Council identifying additional funding sources or a reduction in the scope of work.
8. ATTACHMENTS
Location Map
Plans and Specifications are available for review at the Public Works Department
MND, Comment Letters, and Responses to Comments
CITY COUNCIL MINUTES NOVEMBER 9, 2016
3. CONSENT CALENDAR (Continued)
3.17 Mills Act Contract No. MAC 258.0 -16 (Historic Property Preservation Agreement)
368 South Shaffer Street. (A2100.0; AGR -6417)
ACTION: Approved a Mills Act Contract (Historic Property Preservation Agreement)
between City of Orange and the property owner for the preservation and rehabilitation of
a qualified historic property.
3.18 Mills Act Contract No. MAC 259.0 -16 (Historic Property Preservation Agreement)
222 North Grand Street. (A2100.0; AGR -6418)
ACTION: Approved a Mills Act Contract (Historic Property Preservation Agreement)
between City of Orange and the property owner for the preservation and rehabilitation of
a qualified historic property.
3.19 Mills Act Contract No. MAC 260.0 -16 (Historic Property Preservation Agreement)
329 South Grand Street.
ACTION: Approved a Mills Act Contract (Historic Property Preservation Agreement)
between City of Orange and the property owner for the preservation and rehabilitation of
a qualified historic property. (A2100.0; AGR -6419)
APPROPRIATIONS
3.20 Number not used.
3.21 Request to accept and appropriate into the City's revenue budget a $41,000 grant
from California Library Literacy Services (CLLS) for FY2016 -2017 (FY17).
(C2500.I)
ACTION: 1) Accepted into the City's revenue budget a $41,000 grant from CLLS into
revenue account 100.2001.45150.30092, CLLS Grant; and 2) Authorized the appropriation
of $41,000 into expenditure account 100.2001.53001.30092, Materials & Supplies -CLLS
Grant 2017.
BIDS
3.22 Bid No. 167 -16; Approval of plans and specifications, and authorization to advertise
for bids for the Bridge Preventive Maintenance Project. (C2500.M)
ACTION: 1) Approved Mitigated Negative Declaration (MND) No. ENV 1849 -16,
including the associated Mitigation Monitoring and Reporting Program; and 2) Approved
plans and specifications and authorized advertising for bids for the Bridge Preventive
Maintenance Project.
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