SR - - (24)CITY COUNCIL AGENDA
October 11, 2016
4:30 P.M. SESSION
1. ROLL CALL
PRESENT -
ABSENT -
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any Employee
Recognition session items only. Comments are limited to three minutes per person.
3. EMPLOYEE SERVICE AWARDS
4. ADJOURNMENT
The next Regular City Council meeting will be held on Tuesday, October 11, 2016, at 6:00
p.m. in the Council Chamber with a 5:00 p.m. Closed Session, if necessary.
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CITY COUNCIL AGENDA
October 11, 2016
5:00 P.M. SESSION
1. ROLL CALL
PRESENT -
ABSENT -
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any closed session items
only. Comments are limited to three minutes per person.
3. RECESS TO CLOSED SESSION
a. Conference with Legal Counsel — Existing Litigation pursuant to Government Code
Section 54956.9(a):
Case: Bofferding, et al. v. City of Orange, et al.
Orange County Superior Court Case No. 30- 2015- 00819178
4. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, October 11, 2016, at 6:00
p.m. in the Council Chamber.
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CITY COUNCIL AGENDA
October 11, 2016
6:00 P.M. SESSION
1. OPENING
1.1 INVOCATION
Pastor Nathan Hausch, St. John's Lutheran Church
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Mayor pro tem Mark A. Murphy
1.3 ROLL CALL
PRESENT -
ABSENT -
1.4 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS
Presentation by the Friends of Orange Public Library to the Orange Public Library
Presentation of a Proclamation to the Friends of Orange Public Library
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on any off - agenda items
within the subject matter jurisdiction of the Council, provided that NO action may be
taken on off - agenda items unless authorized by law. Comments are limited to three
minutes per person.
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CITY COUNCIL AGENDA
October 11, 2016
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3.1 Confirmation of warrant registers dated September 8, 15, 22, and 29, 2016.
RECOMMENDED ACTION: Approve.
3.2 City Council Minutes, Regular Meeting of September 13, 2016.
RECOMMENDED ACTION: Approve.
3.3 Waive reading in full of all ordinances on the Agenda.
RECOMMENDED ACTION: Approve.
AGREEMENTS
3.4 Agreements between the City of Orange and Environmental System Research
Institute, Inc. (ESRI) for (1) Enterprise License Agreement for the Citywide
Geographic Information System (GIS), and (2) ESRI Enterprise Advantage Program
to assist the City in the software upgrade and GIS data conversion.
RECOMMENDED ACTION: 1) Authorize the appropriation from the Information
Systems (780) unreserved fund balance to the following expenditure account number:
780.1601.51670.00000 Information Systems — Professional Services $75,000
2) Authorize budget adjustments for the following expenditure account numbers as
follows:
Account Number Fund Decrease
790.1601.56033.20273 Computer Replacement $15,000
100.5011.51670.00000 General Fund $15,000
600.8011.51620.00000 Water Fund $5,000
Total Budget Adjustments $75,000
3) Approve Enterprise Licensing Agreement (ELA) with ESRI for a three -year term (ESRI
Agreement No. 2015ELA2281) totaling $310,000 paid in 3 year increments of $75,000,
$100,000, and $135,000 and authorize the Mayor and City Clerk to execute the documents
on behalf of the City. 4) Approve the ESRI Enterprise Advantage Program (EEAP)
Agreement between the City of Orange and ESRI in the amount of $130,000 to assist the
City with implementation of the Local Government Information Model, data conversion,
and training (ESRI Agreement No. 2015EAP2282) and authorize the Mayor and City Clerk
to execute the documents on behalf of the City. 5) Authorize the City Manager to sign
each one -year extension as long as they are consistent with this Agreement.
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CITY COUNCIL AGENDA
October 11, 2016
3. CONSENT CALENDAR (Continued)
3.5 Four year agreement with Commercial Aquatic Services, Inc. for ongoing
maintenance, repair, and chemical supplies for the Hart Park Pool in the amount not
to exceed $132,045.
RECOMMENDED ACTION: Approve the agreement with Commercial Aquatic Services,
Inc. and authorize the Mayor and the City Clerk to execute on behalf of the City.
3.6 Cooperative Agreements with Caltrans in connection with the implementation of the
Regional Traffic Signal Synchronization Corridors of Chapman Avenue, Kraemer
Boulevard/Glassell Street/Grand Avenue, and State College Boulevard/The City
Drive.
RECOMMENDED ACTION: 1) Approve Cooperative Agreements with Caltrans for the
synchronization of Chapman Avenue, Glassell Street, and The City Drive, and authorize
the Mayor and City Clerk to execute on behalf of the City; 2) Authorize the appropriation
of $69,721 from the 284 unreserved fund balances to expenditure account no.
284.5032.56100.20236 Chapman Avenue Traffic Signal Synchronization; 3) Authorize
the appropriation of $13,750 from the 284 unreserved fund balances to expenditure account
no. 284.5032.56100.20205 Glassell Street Traffic Signal Synchronization; and 4)
Authorize the appropriation of $10,000 from
expenditure account no
Signal Synchronization.
284.5032.56100.20188
the 284 unreserved fund balances to
State College/The City Drive Traffic
3.7 Approve the Agreement with Robert Behn, Senior Lecturer and author at the
Harvard Kennedy School to present his two -day training course, Driving
Government Performance, in an amount not to exceed $28,000.
RECOMMENDED ACTION: 1) Approve the Agreement between the City of Orange and
Robert Behn in an amount not to exceed $28,000; and 2) Authorize the appropriation of
$28,000 from the Federal Asset Forfeiture (355) unreserved fund balance to expenditure
account number 355.4011.51840.00000, Federal Asset Forfeiture, Local - Training.
3.8 Approve the Agreement with Cornerstone Communications and authorize
membership to Behind the Badge OC for the period November 1, 2016, through June
30, 2017.
RECOMMENDED ACTION: 1) Approve the Agreement between the City of Orange and
Cornerstone Communications in an amount not to exceed $35,200; and 2) Authorize the
Mayor and the City Clerk to execute the agreement on behalf of the City; and 3) Authorize
the appropriation of $35,200 from the Federal Asset Forfeiture (355) unreserved fund
balance to expenditure account number 355.4011.51670.40141, Federal Asset Forfeiture,
Consulting Services.
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CITY COUNCIL AGENDA
October 11, 2016
3. CONSENT CALENDAR (Continued)
APPROPRIATIONS
3.9 Request to Accept and Appropriate into the City's Revenue Budget a $32,000
donation from the Friends of Orange Public Library (FOPL).
RECOMMENDED ACTION: 1) Accept into the City's revenue budget a $32,000 donation
into revenue Account No. 100.2001.48390.19990 (Library Friends Donations); and 2)
Authorize the appropriation of $30,000 into the following expenditure account numbers:
100.2001.53011.19990 - FOPL (Employee Recognition Program) $2,000
100.2001.53301.19990 - FOPL (Book Budget) $23,800
100.2004.51423.19990 — FOPL (Maintenance & Equipment) $700
100.2016.53340.19990 - FOPL (Craft supplies- Adult) $5,000
100.2017.53340.19990 - FOPL (Craft supplies - Children & Teen) 500
$32,000
BIDS
3.10 Bid No.167 -08 — Approval of plans and specifications for Annual Water Main
Renewal Project (W -676) and authorization to advertise for bids.
RECOMMENDED ACTION: Approve plans and specifications and authorize advertising
for Bid No. 167 -08, Annual Water Main Renewal Project.
3.11 Bid No. 167 -12 — Approval of plans and specifications, and authorization to advertise
for bids for street improvements on Washington Avenue, Almond Avenue, and
Palmyra Avenue.
RECOMMENDED ACTION: Approve plans and specifications and authorizing
advertisement for bids for the Washington Avenue, Almond Avenue, and Palmyra Avenue
Street Rehabilitation Projects.
3.12 CLAIMS
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. 21" Century Insurance subrogee for Anhtuan Nguyen
b. D. Rodriguez (a minor)
C. Ursula H. Dornen
RECOMMENDED ACTION: Deny Claim(s) for damages and refer to City Attorney and
Adjuster.
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CITY COUNCIL AGENDA
October 11, 2016
3. CONSENT CALENDAR (Continued)
CONTRACTS
3.13 Award contract to retrofit approximately 2,503 City streetlights to light emitting
diode (LED) fixtures and approve the use of On -Bill Financing (OBF) through
Southern California Edison (SCE).
RECOMMENDED ACTION: 1) Appropriate $980,000 from Fund 550 to project account
number 550.5011.56330.30089 LED Streetlight Conversion; and 2) Award the contract in
the amount of $958,186 to Express Energy Services, Inc. (Express Energy), and authorize
the Mayor and City Clerk to execute the documents on behalf of the City.
GRANTS
3.14 Fiscal Year 2016 (FY16) Edward Byrne Memorial Justice Assistance Grant (JAG)
from the U.S. Department of Justice (DOJ) for the purchase of a Night Vision Optic
device. (A2100.0 Agr- 4654.K)
RECOMMENDED ACTION: 1) Approve the 2016 JAG Agreement between the County
of Orange and the City of Orange in an amount not to exceed $11,311, including the
allocation to the County; 2) Authorize the City Manager or his designee to execute the
agreement on behalf of the City; 3) Accept into the City's revenue budget a $10,293.01
grant from the County of Orange, into revenue account number 353.4011.45150.30087,
Federal Grants -2016 JAG; 4) Authorize the appropriation of $10,293.01 into expenditure
account number 353.4011.55131.30087, Federal Grants - Equipment -2016 JAG; 5)
Authorize the appropriation of $424.68 from the Federal Asset Forfeiture (355) unreserved
fund balance to expenditure account 355.4011.55131.30087, Federal Asset Forfeiture 2016
JAG; and 6) Approve the purchase of the Night Vision Optic device from IOV Group LLC
in the amount of $10,718.
PURCHASES
3.15 Purchase of window shades from Expert Window Coverings, Inc. for the Orange
Police Department.
RECOMMENDED ACTION: 1) Approve the purchase of window shades from Expert
Window Coverings, Inc. in an amount not to exceed $29,900; and 2) Authorize the
appropriation of $29,900 from the Police Facility (570) unreserved fund balance to
expenditure account number 570.4011.51401.00000, Police Facility Fees — Contractual
Services.
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CITY COUNCIL AGENDA
October 11, 2016
3. CONSENT CALENDAR (Continued)
RESOLUTIONS
3.16 RESOLUTION NO. 10960
A Resolution of the City Council of the City of Orange regarding the 2016 Christmas
Holiday Closure.
RECOMMENDED ACTION: Approve.
3.17 RESOLUTION NO. 10962
A Resolution of the City Council of the City of Orange relating to the classification,
compensation, and terms of employment for part -time and seasonal employees of the City
of Orange effective July 1, 2016 through and including June 30, 2017 and repealing
Resolution No. 10893 and amendments thereto, for said employees.
RECOMMENDED ACTION: Approve Resolution No. 10962, and authorize staff to make
the necessary budget adjustments and/or appropriations to the departments' salary and
benefit accounts to fund the increased costs of the contract.
3.18 Number Not Used.
3.19 RESOLUTION NO. 10974
A Resolution of the City Council of the City of Orange Approving the Memorandum of
Understanding between the City of Orange and the Water Division Employees'
Association (WDEA), Concerning Wages, Hours, and other Conditions of Employment
Effective July 1, 2015, through and including June 30, 2017, and Repealing Resolution No.
10764 and Amendments thereto for said Employees.
RECOMMENDED ACTION: Approve.
3.20 RESOLUTION NO. 10968
A Resolution of the City Council of the City of Orange Repealing Resolution No. 10778
and Implementing the Memorandum of Understanding between the City of Orange and the
Orange Fire Management Association Concerning Wages, Hours, and Other Conditions of
Employment for the period of July 1, 2015, through and including June 30, 2017.
RECOMMENDED ACTION: Approve.
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CITY COUNCIL AGENDA
October 11, 2016
3. CONSENT CALENDAR (Continued)
3.21 RESOLUTION NO. 10976
A Resolution of the City Council of the City of Orange authorizing and approving a
Citywide Salary Schedule in accordance with the requirements of California Code of
Regulations, Title 2, Section 570.5.
RECOMMENDED ACTION: Approve.
3.22 RESOLUTION NO. 10979
A Resolution of the City Council of the City of Orange summarily vacating a portion of
Chapman Avenue, commonly referred to as Assessor's Parcel No. 231 - 061 -04, as excess
street right of way that is no longer needed for street purposes.
RECOMMENDED ACTION: Approve.
3.23 RESOLUTION NO. 10980
A Resolution of the City Council of the City of Orange finding that certain City -owned
real property located in the City of Orange bounded to the west by the northbound I -5
Access Ramp from Chapman Avenue to the north by 299 N. State College Blvd., to the
east by 300 N. Rampart St. and to the south by 3101 W. Chapman Ave. is surplus to the
City's needs and authorizing the sale of said property.
RECOMMENDED ACTION: Approve.
3.24 RESOLUTION NO. 10981
A Resolution of the City Council of the City of Orange finding that certain City -owned
real property located at 2935 E. Walnut Avenue in the City of Orange is surplus to the
City's needs and authorizing the sale of said property.
RECOMMENDED ACTION: Approve.
MOTION -
SECOND -
AYES -
END OF CONSENT CALENDAR
4. REPORTS FROM MAYOR SMITH
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CITY COUNCIL AGENDA
October 11, 2016
5. REPORTS FROM COUNCILMEMBERS
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
7. ADMINISTRATIVE REPORTS
7.1 Financial status update for Fiscal Years 2016 and 2017.
RECOMMENDED ACTION: Receive and file.
MOTION -
SECOND -
AYES -
7.2 Pre - Development Agreement between City of Orange and Milan REI X relating to a
109 acre site known as the Trails at Santiago Creek.
RECOMMENDED ACTION: Authorize the Mayor and City Clerk to execute the Pre -
Development Agreement between the City of Orange and Milan REI X.
MOTION -
SECOND -
AYES -
8. REPORTS FROM CITY MANAGER
9. LEGAL AFFAIRS
9.1 ORDINANCE NO. 08-16 (SECOND READING)
An Ordinance of the City Council of the City of Orange Deleting Chapter 15.32, City of
Orange Fire Code, in its Entirety and adding Chapter 15.32, Adopting and Amending the
2016 California Fire Code and Portions of the 2015 International Fire Code as the City of
Orange Fire Code, to Title 15 (Buildings and Construction) of the Orange Municipal Code.
MOTION -
SECOND -
AYES -
10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY
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CITY COUNCIL AGENDA
October 11, 2016
11. PLANNING AND ENVIRONMENT
11.1 Appeal of Traffic Commission's denial of applicant's request for 3 -hour time limit
parking and red curb on N. Shattuck Place.
RECOMMENDED ACTION: Request that the City Council consider the appeal.
MOTION -
SECOND -
AYES -
12. PUBLIC HEARINGS
12.1 Adoption of the 2016 Editions of the California Building Standards Code amending
Title 15 of the Orange Municipal Code.
Time set for a public hearing to consider adoption of the 2016 Editions of the California
Building Standards Code.
Staff Report / Council Questions
Open Hearing / Public Comments / Close Hearing
Council Comments / Council Action
Recommended Council Action
ORDINANCE NO. 09-16 (FIRST READING)
An Ordinance of the City Council of the City of Orange amending Title 15 of the Orange
Municipal Code adopting and amending the 2016 Editions of the California Codes and
Related Model Codes with Appendices relating to the Building Codes.
MOTION -
SECOND -
AYES -
13. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, November 8, 2016, at
6:00 p.m. in the Council Chamber, with Closed Session beginning at 5:00 p.m., if
necessary.
Declaration of Chief Clerk, Robert Zornado, declaring posting of City Council agenda of a Regular
Meeting of October 11, 2016, at Orange Civic Center kiosk, Police facility at 1107 North Batavia, and
the Main Public Library at 407 E. Chapman; all of said locations being in the City of Orange and
freely accessible to members of the public at least 72 hours before commencement of said Regular
Meeting; and available at the Civic Center City Clerk's Office.
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CITY COUNCIL MINUTES OCTOBER 11, 2016
13. ADJOURNMENT — The City Council adjourned at 9:25 p.m.
The next Regular City Council Meeting will be held on Wednesday, November 9, 2016, at
6:00 p.m. in the Council Chamber, with Closed Session beginning at 5:00 p.m., if
necessary.
MA URP • TERESA E. SMITH
CITY CLE 6 MAYOR
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