SR - - PURCHASE WINDOW SHADES1. SUBJECT
Purchase of window shades from Expert Window Coverings, Inc. for the Orange Police
Department.
2. SUMMARY
The Police Department is requesting approval to purchase window shades, and labor to install the
shades for the Orange Police Department in an amount not to exceed $29,900. The cost of the
window shades exceeds the amount available in the facilities operation and maintenance account
and necessitates an appropriation to cover improvement costs.
13. RECOMMENDATION
1. Approve the purchase of window shades from Expert Window Coverings, Inc. in an amount
not to exceed $29,900; and
2. Authorize the appropriation of $29,900 from the Police Facility (570) unreserved fund balance
to expenditure account number 570.4011.51401.00000, Police Facility Fees — Contractual
Services
14. FISCAL IMPACT
Upon appropriation, funds will be available to cover the cost of window shades as follows:
570.4011.51401.00000 Police Facility Fees — Contractual Services $29,900
5. STRATEGIC PLAN GOAL(S)
la. Provide for a Safe Community Provide staffing and resources to deliver services that ensure
public safety.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Goal 6.0 Provide public safety services of the highest quality.
Policy 6.1: Provide the Police Department with adequate personnel, equipment and state- of -the-
art technology to effectively combat crime, meet existing and projected service demands, and
provide crime prevention programs. These resources should be provided prior to anticipated
needs.
7. DISCUSSION and BACKGROUND
Background
Since 1992, the Police Department has been equipped with the standard 3 '/2 inch slat vertical
blinds. In addition, the windows were equipped with a reflective covering that served two
purposes: heat/glare reduction and to limit visibility from the outside. Over the years, a large
number of these slats have been broken and are missing creating a concern in light of recent
incidents targeting law enforcement officers and the increased heat coming through the windows.
To that effect, bollard -style barriers are currently in place on the perimeter of the building. On
two past occasions, pedestrians have thrown objects at our police detectives, vandalizing the
windows facing Batavia.
Discussion
The new window shades have the ability to provide advanced security by allowing employees to
visually survey the perimeter of the building without being seen from the outside. Pedestrians
cannot see inside the building to visually survey building operations. This is added security to
help protect our officers and support personnel from outside threats. The blinds will reduce the
amount of daylight coming in and are designed to reduce heat transfer, potentially lowering cooling
costs. Heat for employees along these windows has been an on -going problem. The new blinds
will add to previous efforts to reduce the heat in those work areas. The department sought out
three different vendors for bids, they are listed below.
Vendor Name
Bid Amount
Sunburst Shutters
$24,840
Expert Window Coverings, Inc.
$29,900
Classic Home Improvement
$37,432
Upon review of the bid proposals, the Police Department has determined that the bid from Sunburst
Shutters did not meet the material requirements specified in the bid request. During the material
selection, it was determined that a high - quality material would be required to withstand a
significant amount of heat. Expert Window Coverings' proposal, the second lowest bid, complied
with the material requirements by providing a high - quality material. In addition, Expert Window
Coverings, Inc. has been contracted for services in the past and have installed window coverings
in the Communications Center and the Watch Commanders office. We are confident and satisfied
with their previous work and would like to award the bid to Expert Window Coverings, Inc. The
Orange Police Department recommends the purchase of window shades and labor from Expert
Window Coverings, Inc. in an amount not to exceed $29,900.
8. ATTACHMENTS
Sunburst Quote
Expert Window Coverings, Inc. Estimate
Classic Home Improvement Sales Order
CITY COUNCIL MINUTES OCTOBER 11, 2016
3. CONSENT CALENDAR (Continued)
CONTRACTS
3.13 Award contract to retrofit approximately 2,503 City streetlights to light emitting
diode (LED) fixtures and approve the use of On -Bill Financing (OBF) through
Southern California Edison (SCE). (A2100.0; AGR 6401)
ACTION: 1) Appropriated $980,000 from Fund 550 to project account number
550.5011.56330.30089 LED Streetlight Conversion; and 2) Awarded the contract in the
amount of $958,186 to Express Energy Services, Inc. (Express Energy), and authorized the
Mayor and City Clerk to execute the documents on behalf of the City.
GRANTS
3.14 Fiscal Year 2016 (FY16) Edward Byrne Memorial Justice Assistance Grant (JAG)
from the U.S. Department of Justice (DOJ) for the purchase of a Night Vision Optic
device. (A2100.0 Agr- 4654.K)
ACTION: 1) Approved the 2016 JAG Agreement between the County of Orange and the
City of Orange in an amount not to exceed $11,311, including the allocation to the County;
2) Authorized the City Manager or his designee to execute the agreement on behalf of the
City; 3) Accepted into the City's revenue budget a $10,293.01 grant from the County of
Orange, into revenue account number 353.4011.45150.30087, Federal Grants -2016 JAG;
4) Authorized the appropriation of $10,293.01 into expenditure account number
353.4011.55131.30087, Federal Grants - Equipment -2016 JAG; 5) Authorized the
appropriation of $424.68 from the Federal Asset Forfeiture (355) unreserved fund balance
to expenditure account 355.4011.55131.30087, Federal Asset Forfeiture 2016 JAG; and 6)
Approved the purchase of the Night Vision Optic device from IOV Group LLC in the
amount of $10,718.
PURCHASES
3.15 Purchase of window shades from Expert Window Coverings, Inc. for the Orange
Police Department. (C2500.K)
ACTION: 1) Approved the purchase of window shades from Expert Window Coverings,
Inc. in an amount not to exceed $29,900; and 2) Authorized the appropriation of $29,900
from the Police Facility (570) unreserved fund balance to expenditure account number
570.4011.51401.00000, Police Facility Fees — Contractual Services.
RESOLUTIONS
3.16 RESOLUTION NO. 10960 (C2500.J.4)
A Resolution of the City Council of the City of Orange regarding the 2016 Christmas
Holiday Closure.
ACTION: Approved.
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