SR - - DONATION FOR LIBRARY MATERIALS1. SUBJECT
Request to accept and appropriate into the City's revenue budget a $32,000 donation from the
Friends of Orange Public Library (FOPL).
2. SUMMARY
This $32,000 donation will be used to purchase items as requested by the Library's Management
Team for enhanced public service. Acceptance of the revenue and its appropriation into the
FYI 6/17 budget are requested.
13. RECOMMENDATION
1) Accept into the City's revenue budget a $32,000 donation from FOPL, into revenue
account number 100.2001.48390.19990 (Library Friends Donations).
2) Authorize the appropriation of $32,000 into the following expenditure account numbers:
100.2001.53011.19990 - FOPL (Employee Recognition Program) $2,000
100.2001.53301.19990 - FOPL (Book Budget) $23,800
100.2004.51423.19990 — FOPL (Maintenance & Equipment) $700
100.2016.53340.19990 - FOPL (Craft supplies - Adult) $5,000
100.2017.53340.19990 - FOPL (Craft supplies - Children & Teen) 500
$32,000
14. FISCAL IMPACT
Upon appropriation of this donation, the Library budget will increase by $32,000.
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community
e. Develop and strengthen collaborative partnerships to enhance and promote quality of life
programs, projects and services.
ITEM
1
10/11/16
6. GENERAL PLAN IMPLEMENTATION
5.0 Meet the educational, cultural, civic, information, recreation, business, and life -long learning
needs of residents through the provision of library resources.
5.4 Promote collaborations among community groups, educational institutions and the Public
Library to enhance sharing of information, resources, and financial support for library
facilities, services and programs.
7. DISCUSSION and BACKGROUND
FOPL is donating $32,000 to meet various Library needs. The generous dollar amount coming
from FOPL includes:
• $23,800 to purchase DVDs for children, teens, and adults, as well as large print books for
adults, updating and expanding the branch collections in particular.
• $1,000 to purchase supplies for the annual Summer Reading Club for children, teens, and
adults. Funds will purchase reading incentives, program supplies, etc. for approximately
3,000 patrons.
• $700 for Volunteer Tracking Software. The Library's Volunteer Coordinator will use the
software to help manage statistics, schedules, and timesheets for over 400 volunteers.
• $2,000 to fund the library's Employee Appreciation Program. Funds will be used to
reward and motivate staff for their hard work and dedication to the library throughout the
year.
• $2,500 to revitalize the Library's literacy program efforts. Funds would go toward
improving the Literacy Office at Orange Public Library & History Center, with new
books and materials, computer equipment, etc.
• $2,000 to create a new Library Comic Convention. Funds will be used toward a family
program highlighting the Library's popular graphic novels collections along with guest
speakers, authors /illustrators, character meet - and - greets, and giveaways.
The Orange Public Library will publicize FOPL's contributions in a variety of ways, including
bookplates where appropriate, and credit for programming support on the Library's website,
flyers, and calendars.
8. ATTACHMENTS
None.
ITEM 2 10/11/16
CITY COUNCIL MINUTES OCTOBER 11, 2016
3. CONSENT CALENDAR (Continued)
APPROPRIATIONS
3.9 Request to Accept and Appropriate into the City's Revenue Budget a $32,000
donation from the Friends of Orange Public Library (FOPL). (C2500.I)
ACTION: 1) Accepted into the City's revenue budget a $32,000 donation into revenue
Account No. 100.2001.48390.19990 (Library Friends Donations); and 2) Authorized the
appropriation of $30,000 into the following expenditure account numbers:
100.2001.53011.19990 - FOPL (Employee Recognition Program) $2,000
100.2001.53301.19990 - FOPL (Book Budget) $23,800
100.2004.51423.19990 — FOPL (Maintenance & Equipment) $700
100.2016.53340.19990 - FOPL (Craft supplies - Adult) $5,000
100.2017.53340.19990 - FOPL (Craft supplies - Children & Teen) $500
$32,000
BIDS
3.10 Bid No.167 -08 — Approval of plans and specifications for Annual Water Main
Renewal Project (W -676) and authorization to advertise for bids. (C2500.P)
ACTION: Approved plans and specifications and authorized advertising for Bid No. 167-
08, Annual Water Main Renewal Project.
3.11 Bid No. 167 -12 — Approval of plans and specifications, and authorization to advertise
for bids for street improvements on Washington Avenue, Almond Avenue, and
Palmyra Avenue. (S4000.S.7)
ACTION: Approved plans and specifications and authorized advertisement for bids for
the Washington Avenue, Almond Avenue, and Palmyra Avenue Street Rehabilitation
Projects.
3.12 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and/or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. 21S Century Insurance subrogee for Anhtuan Nguyen
b. D. Rodriguez (a minor)
c. Ursula H. Dornen
ACTION: Denied Claim(s) for damages and referred to City Attorney and Adjuster.
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