SR - BID 167-12 - ADVERTISE BIDS STREET IMPROVEMENTS WASHINGTON AVE, ALMOND AVE, PALMYRA AVE1. SUBJECT
Bid No. 167 -12. Approval of plans and specifications, and authorization to advertise for bids for
street improvements on Washington Avenue, Almond Avenue, and Palmyra Avenue (SP- 3934).
2. SUMMARY
Plans and specifications have been completed for CEP Project Number 20265, the rehabilitation
of Washington Avenue, Almond Avenue, and Palmyra Avenue. The project is ready to be
advertised for bids. The Engineer's construction estimate is approximately $850,000.
3. RECOMMENDED ACTION
Approve plans and specifications and authorizing advertisement for bids for the Washington
Avenue, Almond Avenue, and Palmyra Avenue Street Rehabilitation Projects.
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program and are available in the following
accounts:
272.5011.56330.20265 (Gas Tax — Palmyra, Washington, and Almond Ave.) $438,000
263.5011.56330.20265 (Measure M2 — Palmyra, Washington, and Almond Ave.) $439,000
Total $877,000
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -
of -way.
7. DISCUSSION and BACKGROUND
This project will rehabilitate Palmyra Avenue from the railroad track to Glassell Street,
Washington Avenue from Center Street to Harwood Street, and Almond Avenue from
Cambridge Street to Lincoln Street. Rehabilitation will consist of removing and reconstructing
badly damaged pavement sections and grinding and overlay the rest of the roadway. Other
aspects of the project include replacement of damaged sidewalk, curb and gutter, and
construction of Americans with Disabilities Act (ADA) compliant ramps. The current total
construction cost estimate is approximately $850,000.
The proposed project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing Facilities"
Class 1 (c). The CEQA Notice of Exemption will be filed with the County Recorder's Office
upon Council's approval of the plans and specifications. The proposed project is also
categorically excluded from the provisions of the National Environmental Policy Act (NEPA)
under 24 CFR Section 58.35. Documentation of this determination is on file.
Construction is scheduled to begin in January 2017 and is expected to be completed within
ninety calendar days. Plans and specifications are available for review in the Public Works
Department.
8. ATTACHMENTS
• Location Map
CITY COUNCIL MINUTES OCTOBER 11, 2016
3. CONSENT CALENDAR (Continued)
APPROPRIATIONS
3.9 Request to Accept and Appropriate into the City's Revenue Budget a $32,000
donation from the Friends of Orange Public Library (FOPL). (C2500.I)
ACTION: 1) Accepted into the City's revenue budget a $32,000 donation into revenue
Account No. 100.2001.48390.19990 (Library Friends Donations); and 2) Authorized the
appropriation of $30,000 into the following expenditure account numbers:
100.2001.53011.19990 - FOPL (Employee Recognition Program) $2,000
100.2001.53301.19990 - FOPL (Book Budget) $23,800
100.2004.51423.19990 — FOPL (Maintenance & Equipment) $700
100.2016.53340.19990 - FOPL (Craft supplies - Adult) $5,000
100.2017.53340.19990 - FOPL (Craft supplies- Children & Teen) $500
$32,000
BIDS
3.10 Bid No.167 -08 — Approval of plans and specifications for Annual Water Main
Renewal Project (W -676) and authorization to advertise for bids. (C2500.P)
ACTION: Approved plans and specifications and authorized advertising for Bid No. 167-
08, Annual Water Main Renewal Project.
3.11 Bid No. 167 -12 — Approval of plans and specifications, and authorization to advertise
for bids for street improvements on Washington Avenue, Almond Avenue, and
Palmyra Avenue. (S4000.S.7)
ACTION: Approved plans and specifications and authorized advertisement for bids for
the Washington Avenue, Almond Avenue, and Palmyra Avenue Street Rehabilitation
Projects.
3.12 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. 21' Century Insurance subrogee for Anhtuan Nguyen
b. D. Rodriguez (a minor)
c. Ursula H. Dornen
ACTION: Denied Claim(s) for damages and referred to City Attorney and Adjuster.
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