SR - - (23)CITY COUNCIL
AGENDA
Regular Meeting
September 13, 2016
5:00 p.m. Closed Session
6:00 p.m. Regular Session
Council Chamber
300 E. Chapman Avenue, Orange, CA 92866
TERESA E. SMITH
Mayor
MARK A. MURPHY
Mayor pro tem
MICHAEL ALVAREZ
Councilmember
Wayne W. Winthers
City Attorney
FRED M. WHITAKER
Councilmember
KIMBERLEE NICHOLS
Councilmember
Rick Otto Mary E. Murphy
City Manager City Clerk
In compliance with Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and
the federal rules and regulations adopted in implementation thereof, the Agenda will be made available in
appropriate alternative formats to persons with a disability. Please contact the City Clerk's Office either in
person at 300 E. Chapman Ave., Orange, CA. or by calling (714) 744 -5500 no later than 10:00 AM on the
City business day preceding the scheduled meeting.
GENERAL PROTOCOL
The City of Orange City Council welcomes you to this meeting and encourages your participation.
Regular City Council meetings are held on the second Tuesday of each month at 6:00 p.m.
Agenda Information
This agenda contains a brief general description of each item to be considered. The Agenda and
supporting documentation is available at 3:00 p.m. on the Thursday prior to the Council meeting
at the City Clerk's Office located at City Hall, 300 E. Chapman Avenue, Orange, during regular
business hours, 7:30 a.m. - 5:30 p.m. Monday through Thursday, and alternating Fridays, as well
as on the City's Website www.cityoforange.org. Any documents received after the agenda packet
distribution, are available at the Council meeting, City Clerk Office counter, and are posted on the
City's Website. Information may be obtained by calling the City Clerk's Office at (714) 744 -5500.
Public Testimony
Pursuant to Government Code Section 54954.3, the public may comment on any agenda item
before or during consideration by the City Council, and on any other matters under the Council's
jurisdiction. Applicants making presentations to the Council on agenda items are given sufficient
time to address the Council and are also provided an opportunity to address questions from the
public. The public is then allowed up to three (3) minutes to speak on that specific agenda item.
General public comments are agendized under Public Comments section at the beginning of the
6:00 p.m. Session.
In accordance with Ordinance No. 10 -01 any person making personal, impertinent, slanderous or
profane remarks or who becomes boisterous while addressing the Council shall, by the presiding
officer, be barred from further audience before the Council, unless permission to continue is
granted by a majority vote of the Council. In accordance with Ordinance No. 43 -60 no person
except City officials and their representatives shall be permitted within the rail in front of the
Council Chamber without the express consent of the Council. Members of the public are advised
that all pagers cellular telephones and any other communication devices are to be turned off upon
entering the City Council Chamber. Your cooperation is appreciated
TO SPEAK ON ANY ITEM ON THE AGENDA, complete a speaker's card located at the
entrance to the Council Chamber. Enter the item's Agenda number on your speaker card and give
it to the City Clerk. WHEN SPEAKING, please face the City Council and state your name and
address for the record. The Mayor will call on you to speak when that Agenda item is considered.
Televised Meeting Schedule
Regular City Council meetings are televised live on Time Warner Cable Channel 3 and AT &T U-
verse Channel 99 and streamed live and on- demand on the City's website at
www.cityoforange.org
Persons filming or taping Council meetings are asked to identify themselves by filling out the
reverse side of the speaker's card or presenting a business card to the City Clerk
CITY COUNCIL AGENDA
September 13, 2016
5:00 P.M. SESSION
1. ROLL CALL
PRESENT -
ABSENT -
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any closed session items
only. Comments are limited to three minutes per person.
3. RECESS TO CLOSED SESSION
a. Conference with Labor Negotiator pursuant to Government Code Section 54957.6
Proposed 2015 City Hall Holiday Closure:
City Negotiators: Human Resources /Employee Relations Director Steven Pham
Employee Organizations: All Bargaining Units
b. Public employee performance evaluation pursuant to Government Code Section
54957:
Title: City Manager
4. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, September 13, 2016, at
6:00 p.m. in the Council Chamber.
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CITY COUNCIL AGENDA
September 13, 2016
6:00 P.M. SESSION
1. OPENING
1.1 INVOCATION
Pastor Bubba Lipscomb, The Fellowship of Orange
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Mayor Teresa E. Smith
1.3 ROLL CALL
PRESENT -
ABSENT -
1.4 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS
Presentation by the Orange Public Library Foundation to the Orange Public Library.
Proclamation Recognizing September as World Alzheimer's Awareness Month.
Proclamation for Second Harvest.
Presentation by the Trauma Intervention Program (TIP) on the program's local activities.
Memorial Adjournment for Ralph Linnert.
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on any off - agenda items
within the subject matter jurisdiction of the Council, provided that NO action may be
taken on off - agenda items unless authorized by law. Comments are limited to three
minutes per person.
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CITY COUNCIL AGENDA
September 13, 2016
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3.1 Confirmation of warrant registers dated July 28, August 4, 5, 11, 18, 22, 25, 31, and
September 1, 2016.
RECOMMENDED ACTION: Approve.
3.2 City Council Minutes, Regular Meeting of August 9, 2016; and Special Meeting of
August 23, 2016.
RECOMMENDED ACTION: Approve.
3.3 Waive reading in full of all ordinances on the Agenda.
RECOMMENDED ACTION: Approve.
3.4 Investment Oversight Committee Report for the period ending August 31, 2016.
RECOMMENDED ACTION: Receive and file.
AGREEMENTS
3.5 First Amendment to Agreement 6260 (AGR -6260) with BC Traffic Specialist for
installation of traffic striping, pavement markings, and raised pavement markers at
various locations within the City of Orange.
RECOMMENDED ACTION: Approve First Amendment to the agreement with BC
Traffic Specialist in an amount not -to- exceed $137,114 for installation of traffic striping,
pavement markings and raised pavement markers at various locations within the City of
Orange.
3.6 Agreement with Pacific Advanced Civil Engineering, Inc. for the preparation of
specifications and bid documents for the Water Supervisory Control and Data
Acquisition (SCADA) Upgrade Project.
RECOMMENDED ACTION: Award Consultant Service Agreement to Pacific Advanced
Civil Engineering, Inc. in the amount of $43,000 and authorize the Mayor and City Clerk
to execute the necessary documents on behalf of the City.
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CITY COUNCIL AGENDA
September 13, 2016
3. CONSENT CALENDAR (Continued)
3.7 A four -year agreement with Granite Masters, Inc. for cleaning and maintenance of
the Veterans Memorial stonework in an amount not to exceed $37,400.
RECOMMENDED ACTION: Approve agreement with Granite Masters, Inc. and
authorize the Mayor and the City Clerk to execute on behalf of the City.
3.8 License Agreement between the City of Orange and County of Orange for use of the
east -end Police Substation Facility.
RECOMMENDED ACTION: Authorize the Mayor and the City Clerk to execute the
license agreement between the City of Orange and the County of Orange.
3.9 Consulting Services Agreement and five -year Maintenance Agreement with N. Harris
Computer Corporation (Harris).
RECOMMENDED ACTION: Approve the consulting services agreement with N. Harris
Computer Corporation for the upgrade and the five -year maintenance agreement and
authorize the Mayor and the City Clerk to execute on behalf of the City.
APPROPRIATIONS
3.10 Appropriation of funds received from Rancho Santiago Community College District
(Santa Ana College) for Fire Department training hours.
RECOMMENDED ACTION: 1) Accept into the City's revenue budget a $15,689.04
payment from Rancho Santiago Community College District, into revenue account
100.3023.48210.20234 — (Expense Reimbursement Santa Ana College); and 2) Authorize
the appropriation of $15,689.04 into expenditure account 100.3023.51840.20234 — (Local -
Training Santa Ana College).
3.11 Request to Accept and Appropriate into the City's Revenue Budget a $14,350
Donation from the Orange Public Library Foundation (OPLF).
RECOMMENDED ACTION: 1) Accept into the City's revenue budget a $14,350 donation
into revenue Account No. 100.2001.48390.19322 (Library Foundation Donations); and 2)
Authorize the appropriation of $14,350 into expenditure Account No.
100.2001.53301.19322 (Book Budget — OPLF).
BIDS
3.12 Bid No. 167 -07; Approval of plans and specifications, and authorization to advertise
for bids for City Hall HVAC Roof Top Units Replacement Project.
RECOMMENDED ACTION: Approve plans and specifications and authorize advertising
for bids for City Hall HVAC Roof Top Units Replacement Project.
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CITY COUNCIL AGENDA
September 13, 2016
3. CONSENT CALENDAR (Continued)
3.13 CLAIMS
The following claim(s) have been received and investigated by the City Attorney's Office
and/or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a.
County of Orange
b.
Guadalupe Cisneros
C.
Melissa Gority .
d.
Norma Jean Murphy
e.
Mario Ernesto Murillo
f.
Steve Cavenee
RECOMMENDED ACTION: Deny Claim(s) for damages and refer to City Attorney and
Adjuster.
CONTRACTS
3.14 Award of Contract — Bid No. 167 -01; Weimer Room Men's Restroom Remodel
Project.
RECOMMENDED ACTION: 1) Appropriate $33,000 from the Capital Projects (500)
unreserved fund balance to expenditure account number 500.5028.56032.20305; and 2)
Award the contract to Astra Builders, Inc. of Anaheim, California in the amount of $26,780
and authorize the Mayor to execute and the City Clerk to attest the contract on behalf of
the City.
3.15 Award of Contract — Bid No. 167 -02; Fiscal Year 2015 -16 (FY16) Community
Development Block Grant (CDBG) Alley and Street Improvements Project: Highland
Street Neighborhood.
RECOMMENDED ACTION: 1) Award the contract in the amount of $403,909.30 to All
American Asphalt, and authorize the Mayor and City Clerk to execute the necessary
documents on behalf of the City.
3.16 Final Acceptance of Bid No. 156 -39; Concrete Street Rehabilitation at Various
Locations, Fiscal Year 2015 -16 Project performed by EBS General Engineering, Inc.;
and authorization to file the Notice of Completion with the County Recorder. (No
staff report required
RECOMMENDED ACTION: Accept public work improvements, authorize release of
Suretec Insurance Company State of Texas, Bond No. 4407227 in the amount of
$574,850.00 to the contractor on said job, and authorize the Mayor and City Clerk to
execute the Notice of Completion.
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CITY COUNCIL AGENDA
September 13, 2016
3. CONSENT CALENDAR (Continued)
3.17 Final Acceptance of Bid No. 145 -39; Well 27 Equipping Plan Project performed by
Cora Constructors, Inc.; and authorization to file the Notice of Completion with the
County Recorder. (No staff report required
RECOMMENDED ACTION: Accept public work improvements, authorize release of The
Western Surety Company, Bond No. 58719799 in the amount of $2,244,587.00 to the
contractor on said job, and authorize the Mayor and City Clerk to execute the Notice of
Completion.
GRANTS
3.18 Grant #PT1785 from the State of California Office of Traffic Safety (OTS) for the
Selective Traffic Enforcement Program for Federal Fiscal Year 2017. (Agr- 5117.I)
RECOMMENDED ACTION: 1) Approve agreement with the State of California OTS for
the grant and authorize the City Manager to execute the agreement on behalf of the City;
2) Accept into the City's revenue budget a $310,000 grant from the California OTS into
revenue account number 100.4041.45290.30007, General Fund- FY17 OTS Selective
Enforcement Program; and 3) Authorize the appropriation of $310,000 into the following
Traffic Program expenditure accounts:
100.4041.50221.30007.0005
100.4041.50222.30007.0005
100.4041.50221.30007.0006
100.4041.5 02 21.3 0007.0007
100.4041.50221.30007.0066
100.4041.50221.30007.0067
100.4041.50221.30007.0073
100.4041.50221.30007.0068
100.4041.50221.30007.0071
100.4041.50221.30007.0070
100.4041.50221.30007.0072
100.4041.51830.30007.0000
100.4041.55131.30007.0000
PARKING
$107,910
Overtime - Safety DUI Checkpoints
$ 19,050
Overtime - Non - safety DUI checkpoints
$ 3,150
Overtime - Safety Warrant Servicing
$ 38,190
Overtime - Safety DUI Saturations
$ 31,900
Overtime - Safety Traffic Enforcement Operations
$ 4,070
Overtime- Safety Motorcycle Safety Operations
$ 3,050
Overtime- Safety Nighttime CIOT Operations
$ 16,250
Overtime- Safety Distracted Driving Operations
$ 12,190
Overtime- Safety Bike/Pedestrian Safety
Operations
$ 6,700
Overtime- Safety DRE Training and Certification
$ 2,040
Overtime - Safety Traffic Safety Education
$ 3,500
Overnight Training
$ 62,000
Equipment
3.19 A request to temporarily suspend permit parking restrictions within Permit Parking
Area A (downtown area), for a special event at Chapman University.
RECOMMENDED ACTION: Approve the request of Chapman University and
temporarily suspend the permit parking restrictions for their Presidential Inauguration, and
planned week of Inauguration Activities September 26 -30, 2016.
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CITY COUNCIL AGENDA
September 13, 2016
3. CONSENT CALENDAR (Continued)
PURCHASES
3.20 Purchase replacement water meters from Neptune Technology Group as a sole source
on an "as needed" basis for Fiscal Year 2016 -2017.
RECOMMENDED ACTION: Approve the purchase of Neptune water meters on an "as
needed" basis from Neptune Technology Group in the amount not to exceed $90,000.
3.21 Phase II implementation of Opticom traffic signal pre - emption equipment on Fire
Department emergency vehicles.
RECOMMENDED ACTION: Authorize the sole source purchase of Phase II GPS vehicle
kits from DDL Traffic Incorporated to outfit 23 Fire Department emergency vehicles at the
cost of $92,300.
3.22 Purchase of seven (7) MCC 7500 IP Dispatch Consoles from Motorola Inc. as a sole
source vendor for fiscal year 2016 -2017.
RECOMMENDED ACTION: 1) Authorize the appropriation of $129,400 from the Federal
Asset Forfeiture Fund unreserved fund balance to expenditure account number
355.0201.56510.20223, Federal Asset Forfeiture Fund, CIP - 800 MHz to cover final
project costs; 2) Approve the Communications System Agreement between the City of
Orange and Motorola Inc. in an amount not to exceed $797,080; and 3) Authorize the
Mayor and the City Clerk to execute the agreement on behalf of the City.
RESOLUTIONS
3.23 RESOLUTION NO. 10969
A Resolution of the City Council of the City of Orange authorizing an application for funds
for the Environmental Cleanup, Tier 1 Grant Program under Orange County Local
Transportation Ordinance No. 3 for installation of a Bio Clean Hydrodynamic Separator
Unit and Connector Pipe Screens.
RECOMMENDED ACTION: 1) Approve Resolution No. 10969, and authorize the Mayor
to execute on behalf of the City; and 2) Approve the submittal of one application for a Bio
Clean Hydrodynamic Separator Unit and Connector Pipe Screens for the Environmental
Cleanup, Tier 1 Grant Program under Orange County Local Transportation Ordinance No.
3.
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CITY COUNCIL AGENDA
September 13, 2016
3. CONSENT CALENDAR (Continued)
3.24 RESOLUTION NO. 10970
A Resolution of the City Council of the City of Orange Approving the Memorandum of
Understanding between the City of Orange and the Orange Municipal Employees'
Association (OMEA) Concerning Wages, Hours, and Other Conditions of Employment
Effective July 1, 2015, through and including June 30, 2017, and Repealing Resolution No.
10763 and Amendments thereto for said Employees.
RECOMMENDED ACTION: Approve.
3.25 RESOLUTION NO. 10971
A Resolution of the City Council of the City of Orange Approving the Memorandum of
Understanding between the City of Orange and the Orange Management Association
(OMA) Concerning Wages, Hours, and Other Conditions of Employment Effective July 1,
2015, through and including June 30, 2017, and Repealing Resolution No. 10761 and
Amendments thereto for said Employees.
RECOMMENDED ACTION: Approve.
3.26 RESOLUTION NO. 10972
A Resolution of the City Council of the City of Orange Approving the Memorandum of
Understanding between the City of Orange and the Orange Maintenance and Crafts
Employees' Association (OMCEA) Concerning Wages, Hours, and Other Conditions of
Employment Effective July 1, 2015, through and including June 30, 2017, and Repealing
Resolution No. 10762 and Amendments thereto for said Employees.
RECOMMENDED ACTION: Approve.
3.27 RESOLUTION NO. 10978
A Resolution of the City Council of the City of Orange adopting the Biennial Revisions to
Employee Positions and Titles in the Conflict of Interest Code for the City of Orange.
RECOMMENDED ACTION: Approve.
MOTION -
SECOND -
AYES -
END OF CONSENT CALENDAR
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CITY COUNCIL AGENDA
September 13, 2016
4. REPORTS FROM MAYOR SMITH
5. REPORTS FROM COUNCILMEMBERS
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
7. ADMINISTRATIVE REPORTS
7.1 Status Report and Proposed expansion of the Mills Act Program.
RECOMMENDED ACTION: Direct staff to prepare a resolution to amend the Mills Act
Program as follows:
1) Revise the cap on the number of contracts approved per year from 10 to a maximum of
20. The new cap would accommodate the current demand within the Old Towne historic
districts and the increase in eligible properties with the addition of the Eichler Tracts;
2) Incorporate priority criteria into the Mills Act application and rank applications based
on how they meet the criteria so that the highest quality applications receive first priority
for approval by City Council. These criteria should rank the uniqueness of the property,
the amount of investment in preservation, and the necessity for rehabilitation based on the
condition of the property;
3) Require preparation of a Historic Structure Report for any property that exceeds
$1,200,000 in assessed value before approval of a Mills Act Contract. The majority of
single - family residences would be exempt from this requirement. Those properties
potentially resulting in the largest decrease in property tax revenue to the City would be
required to develop a plan for rehabilitation with a qualified historic preservation
consultant. An annual growth rate calculator, based on the County Assessor's annual rate
of increase in assessed value, will be added to ensure this amount adjusts over time; and
4) Increase the annual fee for a Mills Act Contract from $30 to $100 per year to offset the
costs of program administration.
MOTION —
SECOND -
AYES -
8. REPORTS FROM CITY MANAGER
9. LEGAL AFFAIRS
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CITY COUNCIL AGENDA
September 13, 2016
10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY
11. PUBLIC HEARINGS
11.1 Conduit Bond Financing for Casa Ramon Apartments.
Time set for a public hearing to consider the issuance by the California Statewide
Communities Development Authority of multifamily housing revenue bonds for the Casa
Ramon Apartments.
Staff Report/Council Questions
Open Hearing/Public Comments /Close Hearing
Council Comments /Council Action
Recommended Council Action
RESOLUTION NO. 10975
A Resolution of the City Council of the City of Orange approving the issuance by the
California Statewide Communities Development Authority of multifamily housing
revenue bonds for the Casa Ramon Apartments.
MOTION -
SECOND -
AYES -
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CITY COUNCIL AGENDA
September 13, 2016
11. PUBLIC HEARINGS (Continued)
11.2 Adoption of the 2016 California Fire Code.
Time set for a public hearing to consider adoption of the 2016 California Fire Code, and
portions of the 2015 International Fire Code.
Staff Report / Council Questions
Open Hearing / Public Comments / Close Hearing
Council Comments / Council Action
Recommended Council Action
RESOLUTION NO. 10977
A Resolution of the City Council of the City of Orange Setting Forth Findings with Respect
to Local Conditions within the City of Orange Justifying Modifications and Changes to the
2016 California Fire Code.
MOTION -
SECOND -
AYES -
ORDINANCE NO. 08-16 (FIRST READING)
An Ordinance of the City Council of the City of Orange Deleting Chapter 15.32, City of
Orange Fire Code, in its Entirety and adding Chapter 15.32, Adopting and Amending the
2016 California Fire Code and Portions of the 2015 International Fire Code as the City of
Orange Fire Code, to Title 15 (Buildings and Construction) of the Orange Municipal Code.
MOTION -
SECOND -
AYES -
12. ADJOURNMENT
The City Council will adjourn in memory of Ralph Linnert. The next Regular City Council
Meeting will be held on Tuesday, October 11, 2016, at 4:30 p.m. for an Employee
Recognition. The Regular Meeting will begin at 6:00 p.m. in the Council Chamber, with
Closed Session beginning at 5:00 p.m., if necessary.
Declaration of Chief Clerk, Robert Zornado, declaring posting of City Council agenda of a Regular
Meeting of September 13, 2016, at Orange Civic Center kiosk, Police facility at 1107 North Batavia,
and the Main Public Library at 407 E. Chapman; all of said locations being in the City of Orange
and freely accessible to members of the public at least 72 hours before commencement of said Regular
Meeting; and available at the Civic Center City Clerk's Office.
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